Appendices _ Downtown Norcross Parking Improv.pdf

APPENDIX A

ITB PW 27-01

BID SUBMISSION CHECKLIST

FIRM NAME: _________________________________________________________________

PROJECT: ___Downtown Norcross Parking Improvements______________________________

DATE: ________________________

This checklist is provided as a convenience to assist Bidders in preparing a complete bid package. Use of this checklist is not required; however, failure to submit all required forms and documentation may result in the bid being deemed non-responsive.

REQUIRED BID SUBMISSION DOCUMENTS

� Two (2) printed copies of the complete Bid Package

� One (1) electronic copy (USB flash drive) of the complete Bid Package

� Acknowledgment of Addenda (Appendix B)

� Bid Form (Appendix D)

� References (Appendix E)

� Statement of Qualifications and Experience (Appendix F)

� Non-Collusion Affidavit (Appendix G)

� Bid Bond in the amount of five percent (5%) of the Total Bid Amount (Appendix H)

� Contractor Affidavit (E-Verify) (Appendix J)

� Subcontractor Affidavit(s) (E-Verify) (Appendix K)

� Current Certificate of Liability Insurance

� Copy of Current Georgia Contractor License

OPTIONAL BID SUBMISSION DOCUMENT

� Bidder's Standard Services Agreement or Proposed Contract Form – clearly identified as “Optional

Attachment – Bidder's Standard Services Agreement”

FINAL REVIEW PRIOR TO SUBMISSION

� Reviewed the Invitation to Bid (ITB), Drawings, Technical Specifications, Geotechnical Report (if provided), and all Contract Documents.

� Verified all estimated quantities against the Drawings and Specifications.

� Acknowledged receipt of all Addenda.

� Confirmed all required forms are complete and signed by an authorized representative.

� Confirmed the Bid Package is sealed and clearly labeled.

Mail or deliver to:

City of Norcross Public Works Department 345 Lively Avenue

Norcross, GA 30071 Attn: Charlene Marsh, Procurement and Capital Projects Manager

ITB PW 27-01 – DOWNTOWN NORCROSS PARKING IMPROVEMENTS

APPENDIX B

ACKNOWLEDGEMENT OF ADDENDA

The undersigned hereby acknowledges receipt of the following Addenda:

Addendum Number Dated Acknowledge

Receipt (initial)

No Addenda were received:

Acknowledged for:

(Name of Firm)

Signature of Authorized Representative

Name (Print or Type)

Title

Date

APPENDIX C

DOWNTOWN NORCROSS EVENT SCHEDULE AND WORK RESTRICTIONS

PURPOSE

The Downtown Event Schedule is provided for planning purposes only and is subject to change.

COORDINATION REQUIREMENTS

The Contractor shall coordinate construction activities with the City to minimize impacts to scheduled downtown events.

During special events, the City may require temporary suspension of certain construction activities, adjustment of traffic control, reopening of parking areas, or restoration of pedestrian access.

The City will provide advance notice of known event dates and operational restrictions whenever practicable.

DOWNTOWN EVENT SCHEDULE

Event Typical Timeframe

Valentine's Festivities February

IrishFest March

Bluesberry Beer & Music Festival April

Easter Egg Hunt Spring (as scheduled)

Juneteenth Celebration June

Red, White & Boom Early July

Summer Concert Series Summer

Jazz in the Alley Summer/Fall

Atlanta British Car Fayre September

First Friday Concert Series Monthly (Seasonal)

Norcross Art Splash Festival Fall

Pedal Norcross Fall

Deutsch Classic Car Show Fall

Downtown Trick-or-Treating October

Día de los Muertos Festival Fall

Atlanta International Night Market Fall

Holiday Festivities November–December

APPENDIX D

BID FORM

Total Project Cost: Complete the Schedule of Items and transfer the totals to the Bid Summary.

The Total Bid Amount shall represent the complete cost of furnishing all labor, materials, equipment, supervision, transportation, permits, and incidentals necessary to complete the Work in accordance with the Contract Documents.

Note to Bidders: Bid prices shall include all direct, indirect, overhead, administrative, profit, and incidental costs necessary to complete the Work. Quantities provided in the Bid Form are estimates for bidding purposes only. Bidders are responsible for verifying quantities against the Drawings and Specifications and shall notify the City of any discrepancies prior to bid submission in accordance with Section 2.4 – Verification of Quantities. The Total Bid Amount shall include all Work shown on the Drawings and described in the Specifications, whether or not specifically identified as a separate bid item

Item

Number Description Quantity Unit Unit Cost Total Extended Cost

Civil General Site Items

1 General Requirements and Mobilization 1 LS -$

2 Traffic Control 1 LS -$

3 Demolition and removal- Concrete 1153 SY -$

4 Demolition and removal- Asphalt 2,949 SY -$

5 Demolition and removal - Curb and Gutter 1673 LF -$

6 Demolition and removal - storm pipe 645 LF -$

7 Demolition and removal - storm structures 13 EA -$

8 Demolition and salvage - site amenities 1 LS -$

9 Clearing 2.18 AC -$

6 Earthwork 1200 CY -$

9 Haul in 650 CY -$

10 Haul off 0 CY -$

7 Temporary Construction Fence 400 LF -$

8 Temporary Sediment trap w outlet protection 13 EA -$

8 Tree Protection Fence 1025 LF -$

9 additional Tree Protection measures per plans 1 EA -$

9 Silt Fence (per single row) 1165 LF -$

10 Construction Exit 1 EA -$

11 Temporary Grassing,Mulching, Dust Control (DS1/DS2/Du) 1.68 AC -$

12 Stone Outlet protection 1 EA -$

13 Inlet Protection and retrofit 1 EA -$

SUBTOTAL FOR CIVIL SITE ITEMS -$

NOTE TO CONTRACTOR: Complete the Schedule of Items for each stage of construction and provide a total cost for each item. Bid prices shall include all direct, indirect, administrative, and incidental costs necessary to complete the Work in accordance with the Contract Documents. Quantities shown are for bidding purposes only; the Contractor is responsible for verifying all quantities. Verify that all Extended Costs, Subtotals, and the

Base Bid are calculated correctly. The Base Bid shall include all Work shown on the Drawings and described in the Specifications, whether or not specifically listed as a separate bid item.

DOWNTOWN NORCROSS PARKING IMPROVEMENTS

Site Work

14 CIP Concrete Retaining Wall 2300 SF -$

15 Concrete Stairs - 12" tread & 6" riser 85 SF -$

16 Steel pipe handrails 30 LF -$

17 decorative railing on walls 503 LF -$

18 Project sign (temporary sign w project information) 1 LS -$

19 removable bollards 17 EA -$

20 concrete wheelstops 31 EA -$

21 ADA parking signage 3 EA -$

22 Park Bench 2 EA -$

23 Outdoor tables with seating and shade umbrellas 4 EA -$

24 Tree grate with frame and tree guard 6 EA -$

25 40' flagpole assembly 1 EA -$

24 Pond gate 1 EA -$

25 Automated, in-ground irrigation system 1 EA -$

26 Replacement trees (6" cal.) from Select Trees 8 EA -$

27 Replacement trees (4" cal.) from Select Trees 13 EA -$

28 Replacement trees (3" cal.) 28 EA -$

29 Replacement trees (8' ht.) 15 EA -$

30 Shrubs and groundcover (3 Gal. or ht based per plans) 299 EA -$

31 Shrubs (7-10 gal) 13 EA -$

32 Ornamental Grasses/Perennials (1 Gal.) 1802 EA -$

33 Sod Installed 9107 SF -$

33 Bioretention media mix 215 CY -$

34 Deeproot Silvacell 1X units with soil media 126 EA -$

35 24" RCP pipe 409 LF -$

36 18" RCP pipe 635 LF -$

37 8" N-12 HDPE pipe drainline and accessories 140 LF -$

36 8"-15" drain inlet 10 EA -$

37 Duratrench 6" trench drain 66 LF -$

38 Duratrench 12" trueradius slot drain 67 LF -$

37 Stormwater manhole/ catch basin 5 EA -$

38 Stormwater drop inlet 7 EA -$

39 doghouse/existing Storm structure connection 3 EA -$

40 Outlet control structure 1 EA -$

41 Water Quality structure 2 EA -$

42 8" perforated PVC underdrain + cleanouts 100 LF -$

SUBTOTAL FOR SITE WORK -$

Line # Description Quantity Unit Unit Cost TOTAL

Roadway

43 Asphalt Paving 4162 SY -$

44 Pavement Marking, Wheelstops, Signs 1 LS -$

45 24" Concrete Curb and Gutter 2250 LF -$

46 ADA curb ramps 600 SF -$

46 Driveable concrete paving and ribbon curbing 250 SY -$

47 4" Sidewalk 4634 SF -$

48 Driveable Brick pavers 9865 SF -$

49 12"x12" pavers in brick plaza 18 EA -$

50 Permeable pavers 7632 SF -$

51 Bioretention island curbing additional depth 165 LF -$

SUBTOTAL FOR ROADWAY -$

Electrical

52 Relocated power /utility pole 3 EA -$

53 New /reused Acorn light poles+fixtures 14 EA -$

54 New parking lot light poles+fixtures 4 EA -$

55 New parking lot light fixture mounted on utility pole 4 EA -$

56 New bollard lighting 12 EA -$

57 Low Voltage lighting system 1 EA -$

57 2" PVC power conduits 500 LF -$

SUBTOTAL FOR ELECTRICAL -$

-$ TOTAL PROJECT COST (BASE BID):

Hardscape Items

Site Amenities

Landscape

Paving & Pavement Marking

Concrete Paving/Curb

Specialized Paving

Appurtenances

Stormwater

APPENDIX D

BID FORM continued

APPENDIX E

REFERENCES

References for _____________________________________________________________

Provide references for at least four (4) projects of similar size and scope that have been completed within the past five (5) years or are currently in progress. Please provide complete and accurate contact information, as the City reserves the right to contact any reference to verify the Bidder's experience and past performance.

The City of Norcross will not serve as a reference for any Bidder, regardless of previous work performed for the City.

In lieu of completing this form, Bidders may submit four (4) reference letters for projects involving similar services. Reference letters shall be on the owner's or agency's official letterhead and signed by the owner's representative or authorized point of contact.

Company/Owner: ______________________________________________________________

Project Name: _________________________________________________________________

Project Description:_____________________________________________________________

Completion Date (or Current Status):_______________________________________________

Owner Contact: ________________________________________________________________

Title: ________________________________________________________________________

Telephone: ____________________________ Alternate Telephone:______________________

Email address: _________________________________________________________________

Project Description:_____________________________________________________________

Completion Date (or Current Status):_______________________________________________

Owner Contact: ________________________________________________________________

Title: ________________________________________________________________________

Project Name: _________________________________________________________________

Project Description:_____________________________________________________________

Completion Date (or Current Status):_______________________________________________

Owner Contact: ________________________________________________________________

Title: ________________________________________________________________________

Project Description:_____________________________________________________________

Completion Date (or Current Status):_______________________________________________

Owner Contact: ________________________________________________________________

Title: ________________________________________________________________________

Project Description:_____________________________________________________________

Completion Date (or Current Status):_______________________________________________

Owner Contact: ________________________________________________________________

Title: ________________________________________________________________________

If additional space is required, attach additional sheets as necessary. Clearly identify the project to which the information applies.

APPENDIX E

REFERENCES continued

APPENDIX F

STATEMENT OF QUALIFICATIONS AND EXPERIENCE

This Appendix corresponds to the requirements of Section 3.0 – Bidder Qualifications and

Experience (Items a through s). Completion of this form is intended to satisfy the information requested in Section 3.0.

All questions shall be answered. Information provided shall be clear, complete, and accurate.

ABOUT THE FIRM

a. Name of Bidder:

b. Permanent main office address, email address, and pertinent contact numbers:

c. How long (years) has your firm been in business under its present name? If applicable, provide previous firm names, dates of use, and state where the firm was organized.

d. Attach a list of the proposed project personnel, including their job titles, project responsibilities, and years of relevant experience.

e. Provide a copy of the Bidder's current Georgia Contractor License applicable to the Work.

FINANCIAL QUALIFICATIONS

f. Identify the Bidder's primary banking institution and authorize the City to contact the bank for reference purposes, if requested.

g. The Bidder shall provide a letter from a surety licensed to conduct business in the State of Georgia confirming the Bidder's bonding capacity is sufficient to furnish the required Performance and Payment Bonds for this Project.

h. Provide the firm's current Experience Modification Rate (EMR), if available, and indicate whether the firm has received any OSHA citations classified as willful or repeat violations within the past three (3) years.

EXPERIENCE

i. Provide information for three (3) to five (5) similar projects completed within the past five

(5) years. For each project, provide:

1. Project Name:____________________________________________________________

2. Project Location:__________________________________________________________

3. Owner:__________________________________________________________________

4. Brief Description of Work:__________________________________________________

5. Contract Amount:_________________________________________________________

6. Date of Completion (or Current Status):________________________________________

j. Provide a list of current contracts, including the contract amount and anticipated completion date.

k. Provide a brief description of the general character of work typically performed by the firm.

l. Has your firm ever failed to complete work awarded under a contract? If yes, explain where and why.

m. Has your firm ever defaulted on a contract? If yes, explain where and why.

n. Has your firm ever failed to complete a project within the Contract Time? If yes, explain where and why.

o. Provide a list of the most significant projects recently completed by the firm, including the approximate construction cost and month and year of completion.

p. Disclose any pending litigation, claims, or administrative proceedings that could materially affect the Bidder's ability to perform the Work. Also disclose whether the Bidder has been suspended, debarred, or declared ineligible to bid by any federal, state, or local governmental agency within the past five (5) years.

APPENDIX F

STATEMENT OF QUALIFICATIONS AND EXPERIENCE continued

REFERENCES

q. Provide separately a completed Appendix E – References. The Bidder shall provide a minimum of four (4) references for projects of similar size and scope.

PROJECT RESOURCES

r. List the major equipment that will be available for this Project.

s. List the subcontractors proposed for the Project that re known at the time of bid submission, including the portion of the Work each is expected to perform. Provide a completed Subcontractor Affidavit (Appendix K) for each subcontractor identified.

If additional space is required, attach supplemental sheets as necessary. Clearly identify the applicable item and project to which the information applies.

APPENDIX F

STATEMENT OF QUALIFICATIONS AND EXPERIENCE continued

APPENDIX G

NON-COLLUSION AFFIDAVIT

The undersigned Bidder certifies that the accompanying bid is not the result of, or affected by, any unlawful act of collusion with any other person or company engaged in the same line of business or commerce, or any other fraudulent act punishable under the laws of the State of Georgia or the United States.

The undersigned further certifies that no attempt has been made to induce any other person or firm to submit or refrain from submitting a bid for the purpose of restricting competition.

The undersigned acknowledges that this certification is made as a material representation upon which the City of Norcross will rely in awarding the Contract.

Company Name: ______________________________________________________________

Authorized Representative: ______________________________________________________

Title: ________________________________________________________________________

Signature: ____________________________________________________________________

Date: __________________________________

APPENDIX H

BID BOND

KNOW ALL MEN BY THESE PRESENTS, THAT WE _______________________________

(hereinafter called the Principal) and ________________________________________________ (hereinafter called the Surety), a corporation chartered and existing under the laws of the State of __________________, with its principal office in the City of , and authorized to conduct business in the State of Georgia, are held and firmly bound unto the City of Norcross, Georgia, in the full and just sum of __________________________________ Dollars ($), lawful money of the United States of America, to be paid upon demand of the City of Norcross, Georgia, to which payment well and truly to be made, we bind ourselves, our heirs, executors, administrators, successors, and assigns, jointly and severally, firmly by these presents.

WHEREAS, the Principal is about to submit, or has submitted, to the City of Norcross a bid for furnishing all labor, materials, equipment, and incidentals necessary for the construction of:

ITB PW 27-01 – Downtown Norcross Parking Improvements

WHEREAS, the Principal desires to file this Bond in accordance with law in lieu of a certified check or cashier's check otherwise required to accompany the Bid.

NOW, THEREFORE, the conditions of this obligation are such that if the Bid is accepted, the Principal shall, within ten (10) days after receipt of the Notice of Award, execute the Agreement in accordance with the Bid and upon the terms, conditions, and prices set forth therein, and furnish a satisfactory Performance Bond in the amount of one hundred percent (100%) of the Contract Amount and a satisfactory Payment Bond in the amount of one hundred percent (100%) of the Contract Amount, each payable to the City of Norcross, in the form and with surety acceptable to the City. If the Principal fails to execute the Agreement or furnish the required bonds within the time specified, the Surety shall immediately pay to the City of Norcross, upon demand, the amount of this Bond, not as a penalty, but as liquidated damages.

IN TESTIMONY WHEREOF, the Principal and Surety have caused these presents to be duly executed under their respective hands and seals this ______ day of __________________, 2026.

SURETY PRINCIPAL

BY: BY:________________________________

(CORPORATE SEAL) (CORPORATE SEAL)

APPENDIX I

EXISTING UTILITY INFORMATION

The utility information provided in this Appendix is intended to assist Bidders in identifying known utility providers serving the Project area. The information is provided for reference only and may not represent all utilities serving the Project area. The Contractor shall verify existing utility locations and coordinate with all affected utility owners prior to construction.

The Contractor shall contact the Georgia 811 Utility Protection Center before performing any excavation or other work that may affect existing underground utilities. In addition, the City strongly encourages the Contractor to obtain a private utility locate prior to construction to identify privately owned or abandoned utilities that may not be marked through the Georgia 811 system.

Utility Provider Contact Information

Electric Norcross Power Evan Furby, 770-243-0044

Natural Gas AGL Ginny Maudlin, 470-426-7924

Water & Sanitary Sewer Gwinnett DWR Jeff Callaway, 678-376-7068

Storm Sewer Norcross PW Donny Maxwell, 770-710-6483

Telecom, TV, Fiber AT&T Gregory Diggs, 678-917-1604

Comcast Wisdom Weni, 770-324-1166

Zayo Morgan Bernard, 706-972-2880

Verizon David Wagoner, 470-277-5620

Fiberlight Bill Livingston, 404-597-6591

CONTRACTOR RESPONSIBILITIES

The Contractor shall:

• Contact Georgia 811 before any excavation or other work affecting underground utilities.

• Coordinate all work with the affected utility owners.

• Verify existing utility locations and field conditions prior to construction.

• Protect existing utilities throughout construction.

• Immediately notify the City of any utility conflicts or discrepancies encountered during construction.

• Coordinate any required utility interruptions with the affected utility owner(s) and the City. Planned utility outages or service interruptions shall not occur without prior approval from the City and the applicable utility owner.

APPENDIX J

CONTRACTOR AFFIDAVIT (E-VERIFY)

STATE OF _________________________

COUNTY OF _______________________

Before me, the undersigned officer duly authorized to administer oaths, personally appeared

________________________________________, who, after being duly sworn, deposes and states as follows:

1. My name is ________________________________________. I am the _________________________

(Title) of ___________________________________ ("Contractor"), and I am authorized to execute this Affidavit on behalf of the Contractor.

2. Pursuant to O.C.G.A. § 13-10-91, the Contractor has registered with and participates in the federal work authorization program commonly known as E-Verify.

3. The Contractor's federally issued user identification number is:

E-Verify User ID Number: _______________________________

4. The date of authorization to use E-Verify is:

Date of Authorization: ___________________________________

5. The Contractor shall continue to participate in the federal work authorization program throughout the term of the Contract and shall require all subcontractors performing work under the Contract to comply with the requirements of O.C.G.A. § 13-10-91.

I hereby declare under oath that the foregoing is true and correct.

CONTRACTOR

Company Name: ___________________________________________

Authorized Representative: ___________________________________

Title: _____________________________________________________

Signature: _________________________________________________

Date: _____________________________________________________

NOTARY

Subscribed and sworn before me this ______ day of ________________, 2026.

Notary Public: ______________________________________________

My Commission Expires: ______________________________________

(Notary Seal)

APPENDIX K

ITB PW 27-01

SUBCONTRACTOR AFFIDAVIT(S) (E-VERIFY)

STATE OF __________________________

COUNTY OF _________________________

Before me, the undersigned officer duly authorized to administer oaths, personally appeared ______________________________________ ("Affiant"), who, after being duly sworn, deposes and states as follows:

1. My name is ________________________________________. I am the _________________________

(Title) of ______________________________________ ("Subcontractor") and am authorized to execute this Affidavit on behalf of the Subcontractor.

2. Pursuant to O.C.G.A. § 13-10-91, the Subcontractor has registered with, is authorized to use, and participates in the federal work authorization program commonly known as E-Verify.

3. The federally issued user identification number assigned to the Subcontractor is: E-Verify User Identification Number: _______________________________________

4. The date the Subcontractor became authorized to use the federal work authorization program is: Date of Authorization: _______________________________________

5. The Subcontractor shall continue to participate in the federal work authorization program throughout the term of any subcontract associated with this Project.

I hereby declare under oath that the foregoing is true and correct.

SUBCONTRACTOR INFORMATION

Subcontractor Name: _______________________________________________

Authorized Representative: __________________________________________

Title: _____________________________________________________________

Signature: _________________________________________________________

Date: _____________________________________________________________

NOTARY

Subscribed and sworn before me this ______ day of ________________, 2026.

Notary Public: ______________________________________________

My Commission Expires: ______________________________________

(Notary Seal)

A separate Subcontractor Affidavit shall be completed and submitted for each subcontractor identified by the Bidder at the time of bid submission. Additional subcontractors identified after bid submission shall provide a completed affidavit prior to performing any Work on the Project.