ITB_32701-13997_Amd_1.pdf
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- Attached to
- Indian Mountain SP Lake Trail Repaving - UPDATED
- Solicitation number
- Event 32701-13997
- Issued by
- Carter County, Kingston Springs Town, Tennessee
About this file
This is an Invitation to Bid (ITB) Addendum #1 issued by the Tennessee Department of Environment and Conservation for trail repaving work at Indian Mountain State Park in Jellico, Tennessee. The project scope involves removal and replacement of approximately 1.1 miles of asphalt trail including stone base layer, establishment of flush tie-end joints at the parking lot, construction of 120 feet of new 6-foot-wide ADA-accessible trail from parking areas, and 35 feet of connector asphalt to complete the trail loop. The contractor must also perform site restoration including grading, seeding, and straw mulch application to all disturbed areas. A pre-bid conference is scheduled for September 8, 2026 at 10:00 a.m. EST at the park, with written questions due by September 10, 2026 at 2:00 p.m. CST. Sealed bids are due September 29, 2026 at 2:00 p.m. CDT. Work must commence upon contract execution and be completed by May 14, 2027. Work hours are Monday through Friday, 8:00 a.m. to 4:30 p.m., coordinated with the Park Manager.
Bid prices must be submitted on a unit-price, firm-for-90-days basis, F.O.B. destination, excluding all taxes, with the award going to the lowest-cost responsive bidder. Respondents must hold an active Tennessee Building Contractor license (BC-B, BC-C, or HRA classification) and be registered with the Tennessee Department of Revenue. All subcontractors require appropriate Tennessee Building Contractor licenses. The project is funded through the Federal Highway Administration under the State's EDISON purchasing system and is subject to Davis-Bacon wage requirements, FHWA Form 1273 contract provisions, and Buy America provisions—all iron, steel, and construction materials must be produced in the United States. A payment bond of 25 percent of maximum liability ($160,000) and commercial general liability insurance with $1,000,000 per-occurrence and $2,000,000 aggregate limits are required. The contractor must maintain a one-year workmanship warranty and comply with COSO Internal Control-Integrated Framework requirements for recordkeeping and grant compliance.
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Text version
ITB # 32701-13997 – Amendment # 1 Page 1 of 3
STATE OF TENNESSEE
DEPARTMENT OF ENVIRONMENT AND CONSERVATION
INVITATION TO BID # 32701-13997
AMENDMENT # 1
FOR INDIAN MOUNTAIN STATE PARK LAKE TRAIL
REPAVING
DATE: SEPTEMBER 16, 2026
ITB # 32701-13997 IS AMENDED AS FOLLOWS:
1. This ITB Schedule of Events updates and confirms scheduled ITB dates. Any event, time, or date containing revised or new text is highlighted.
Event Time Date
Event Posted 8:00 am CT 8-26-2026
Pre-Response Conference 10:00 am ET 9-8-2026
Questions and Comments Due 2:00 pm CT 9-10-2026
Bids Due 2:00 pm CT 9-29-2026
2. State responses to questions and comments in the table below amend and clarify this ITB.
Any restatement of ITB text in the Question/Comment column shall NOT be construed as a change in the actual wording of the ITB document.
ITB
SECTION
PAGE
QUESTION / COMMENT STATE RESPONSE
1) Please clarify the required asphalt pavement section. The specifications reference both 2" compacted asphalt and 3" E-64 mix asphalt. Should bidders include 2" compacted asphalt or 3" E-64 mix asphalt? (This was done on the Red Clay ITB as well)
Respondents should include and use three (3) inches E-64 compacted asphalt.
2) Please provide the required E-64 asphalt specification, including binder grade, gradation/specification reference, compaction requirements, and whether RAP is allowed.
This project is not a TDOT project, and we do not require their full testing requirements. RAP is not allowed.
3) Please confirm whether the existing asphalt surface and existing stone base are to be fully removed for the entire 1.1-mile trail, or whether suitable existing stone base may be reworked, regraded, compacted, and supplemented.
The existing asphalt surface and existing stone bases are to be fully removed. If it is 33C stone it can be reused if it is free of foreign matter.
4) If full base removal is required, please provide the assumed existing base thickness to be removed.
Unknown
5) Please confirm whether the 4" compacted #33C stone base applies to the entire 1.1-mile trail, the 120 LF new ADA parking path, and the 35 LF new loop connector path.
Yes
ITB # 32701-13997 – Amendment # 1 Page 2 of 3
PAGE
QUESTION / COMMENT STATE RESPONSE
6) Please clarify whether the 135 LF of existing trail south of the parking lot is to have asphalt only removed, or asphalt and base removed.
Asphalt and base removed to allow eight (8) inches of topsoil to match surrounding grade. Then covered with seed and straw.
7) For the 135 LF removed path, please confirm the required final restoration section, including whether topsoil, seed, and straw are required.
Reference question 6.
8) Please provide the current existing trail width, or confirm whether bidders should assume widening to 6 ft is required along the entire 1.1-mile trail.
The Contractor is to widen entire trail to a six (6) foot width.
9) If widening is only required in certain locations, please provide approximate locations and lengths.
Reference question 8.
10) Please clarify whether clearing, grubbing, trimming, root removal, stump removal, or excavation outside the existing trail footprint is required for widening or ADA compliance.
The ground shall be prepared to widen entire trail to six
(6) foot.
11) Please clarify whether unsuitable subgrade, soft areas, undercut, geotextile fabric, geogrid, or stabilization should be included in the base bid or treated as extra work if encountered.
Unsuitable subgrade, soft areas, undercut, geotextile fabric, geogrid, or stabilization should be included in your bid.
12) Please clarify whether the contractor may reuse suitable existing stone/base material onsite, provided it is free of foreign matter and acceptable to the State.
If existing base is 33C stone and free of foreign matter, it can be reused.
13) Please identify approved onsite disposal or stockpile locations for suitable soil or base material, if allowed.
Grassy areas around the construction site are the approved onsite disposal or stockpile locations.
14) Please clarify whether any detectable warning panels, ADA signage, pavement markings, striping, curb paint, or parking lot markings are required at the ADA parking connection.
No
15) Please clarify whether the contractor is required to provide survey/layout, stringline, rover checks, or as-built ADA slope verification for the finished trail.
The Project Manager will verify during construction.
16) If ADA verification is required, please clarify whether it is to be provided by the contractor or by the State.
The Project Manager will verify during construction.
17) Please clarify whether testing is required for stone base compaction, asphalt thickness, asphalt density, asphalt temperature, or asphalt material acceptance.
The test shall be a proof roll only.
18) If testing is required, please clarify whether testing is by the contractor or by the State.
Testing shall be done by the contractor.
ITB # 32701-13997 – Amendment # 1 Page 3 of 3
PAGE
QUESTION / COMMENT STATE RESPONSE
19) Please identify approved staging areas for equipment, aggregate, asphalt trucks, trailers, employee parking, and temporary stockpiles.
Staging areas will be grassy areas around the trail area.
The Contractor shall be responsible for cleaning, grading, seed, and straw staging areas upon completion.
20) Please confirm whether dump trucks, asphalt trucks, aggregate trucks, and construction equipment may access the full trail loop, or whether material must be transported from staging areas using smaller equipment.
That will be up to the Contractor. The Contractor shall be responsible for leveling, seed, and straw any areas damaged by heavy equipment and trucks.
21) Please confirm whether the entire Lake Trail may be closed during construction, or whether portions must remain open to the public.
The State will close the entire trail during construction.
The park will remain open.
22) Please identify any park events, holiday periods, blackout dates, or operating restrictions that must be avoided.
All parking areas will need to be available from Oct.18th to 24th.
23) Please confirm whether erosion control, inlet protection, sediment control, or stormwater pollution prevention measures are required beyond normal housekeeping and stabilization of disturbed areas.
Silt fencing will need to be installed in areas where erosion will be a concern.
24) Please clarify the required seed mix, mulch/straw requirements, topsoil requirements, and acceptance criteria for restored disturbed areas and shoulders.
Kentucky 31 seed shall be used. Please refer to the Specifications document regarding the restoration of disturbed areas.
25) The specifications state that no abrupt edges, drop-offs, exposed pavement edges, or trip hazards may remain.
Please clarify whether bidders should include imported topsoil/shoulder material along both sides of the entire trail to bring shoulders flush with the pavement or whether material on-site can be used/available.
Any soil removed for widening can be re-used if it does not contain debris or rock. The Contractor will be responsible for any additional soil needed.
26) Please confirm whether Davis-Bacon certified payroll is required for this project. If required, please provide the applicable wage determination.
Excludes recreational trails in accordance with Section IV FHWA Form.
27) Please confirm whether the State’s tax-exempt status applies to incorporated materials purchased for this project, or whether the contractor should include applicable sales/use tax in the lump sum bid.
The tax-exempt does not apply.
28) Please confirm whether there are any permits required for this project, including environmental, erosion control, local, park-specific, or utility-related permits.
No permits required.
3. ITB Amendment Effective Date. The revisions set forth herein shall be effective upon release. All other terms and conditions of this ITB not expressly amended herein shall remain in full force and effect.
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