Lake Trail Repaving

Indian Mountain State Park

143 State Park Circle

Jellico, TN 37762

This request for bids is for a Contract to furnish all material, equipment, supplies, and labor necessary to remove and replace one and one tenth (1.1) miles of asphalt trail, including the stone base, establish flush tie-end joints at parking lot, add a new asphalt trail from ADA parking spots, and connect the trail loop.

General Conditions

1) On-Site work shall be performed between receipt of signed Contract or Purchase Order (PO) and May 14, 2027, unless a written exception is granted by the Facilities Management Regional

Manager.

2) For this project, the Contractor and applicable subcontractors shall possess an active BC-B(sm), BC-B, BC-C, or HRA Building Contractor license prior to submitting a bid. Failure of the

Contractor and applicable subcontractors to provide copies of their appropriate license shall result in the disqualification of the bid. All licenses shall be verified via Tennessee Commerce and Insurance database before project award.

3) The Contractor shall not assign this Contract or enter a subcontract for this project without prior written approval of Facilities Management. The Contractor’s bid shall include a

Declaration of Intended Use of Subcontractor(s) form that clearly states the intent to use a subcontractor, along with their name and license number. Facilities Management reserves the right to reject a bid in whole or a subcontractor, based upon failure to possess an appropriate active TN builder’s license. After project award, any proposed substitution or addition of a subcontractor shall require written Facilities Management acceptance and approval before being allowed on-site or perform any work under this Contract. All subcontractors are required to have an active Tennessee Building Contractor license for the applicable work to be performed before and throughout the project. Any proposed subcontractor failing to meet these requirements are not allowed to perform work on any portion of this project.

4) All work shall comply with State-approved versions of the IBC, standards, regulations, other applicable codes, manufacturer’s recommendation, and best practices. The Contractor is responsible for all permits and associated fees.

5) The bids shall be submitted via the State of Tennessee Edison System in response to an invitation to bid. Do not submit or disclose your bid to any other person.

6) Only the contacts listed on this bid specification can approve any alterations, modifications, and substitutions of the specifications or requirements of the project. No additional work shall be authorized unless pre-approved by either the Project Manager or Regional Manager in writing. Park/Hospitality management and staff are not authorized to make any changes, deletions, or additions to the project or accept any portion of the work. This Contract shall be modified only by a written agreement signed by all parties. Any work performed outside of the written scope with any written change orders will be the responsibility of the Contractor or others and not Facilities Management. All questions, directives, and acceptance shall come only from either the Facilities Management Regional Manager and/or Project Manager.

7) The Contractor shall keep the jobsite clean and safe and leave in a neat and tidy manner.

8) All color selections shall be provided to the Contractor by the Facilities Management Project

Manager.

9) All material substitutions must be pre-approved prior to bid acceptance.

10) All materials shall be installed per manufacturers’ recommendation, industry best practice, and applicable code.

11) All dimensions listed are approximate. The Contractor is solely responsible for verifying actual dimensions prior to ordering any materials or bidding. No allowances shall be made due to a bidder neglecting to visit the site and verifying dimensions and conditions.

12) All work performance under this Contract shall be under the full-time direction of the

Contractor. The Contractor shall be responsible for work and performance, and damages of any subcontractors and/or independent contractors or laborers hired in connection with the work under this Contract.

General Scope of Work

Description of Demolition or Associated Work

All debris shall be removed from the Park property and disposed of in accordance with all applicable regulations, unless specifically noted.

1) The Contractor shall remove the existing asphalt surface and base material for one and one tenth (1.1) miles of existing trail.

2) The Contractor shall remove one hundred and thirty-five (135) feet of asphalt from the existing trail south of the parking lot.

3) The Contractor shall remove material to prepare an area for the widening of the trail to six (6) foot width and for two (2) areas of added trail. Any suitable soil may be reused or disposed of on park if non-soil foreign matter is removed.

New Work

1) The Contractor shall smooth, level, and compact the subbase and remove any debris and obstructions. The depth shall be sufficient to allow for four (4) inches of compacted #33C (thirty-three C) stone base material and 2 (two) inches of compacted asphalt (one [1] inch of asphalt shall be exposed above surrounding surface). Cross slope shall not exceed two percent (2%); running slope shall not exceed five percent

(5%), ramps shall not exceed eight thirty-three hundredths percent (8.33%) slope, and transitions shall not exceed one fourth (1/4) inch, per ADA standards.

2) The Contractor shall provide, install, and compact a minimum of four (4) inches of

#33C (thirty-three C) stone base material and three (3) inches of E-64 (E-sixty-four) mix asphalt along the one and one tenth (1.1) miles of ADA accessible walkway to a width of six (6) feet. Additionally, the Contractor shall provide tie-end joints to meet existing asphalt surfacing at the parking lot.

3) The Contractor shall provide and install an additional one hundred and twenty (120) feet by six (6) feet of new asphalt path from the ADA parking spots connecting it to the existing trail and an additional thirty-five (35) feet by six (6) feet section of new asphalt to connect the trail to complete a full loop, including required stone base.

4) The Contractor shall repair, prepare, rake, seed and straw all areas of disturbance and trail shoulders.

Specific Instructions

1) The Contractor will need to contact Project Manager at least two (2) days before starting project.

2) The Contractor shall perform all work with consideration for weather conditions before, during and after paving.

3) The Contractor shall block off work area to restrict access during work.

Site Restoration and Stabilization

1) The Contractor shall repair and backfill any ruts, depressions, or surface disturbances created by equipment, vehicles, or construction operations. All restored areas shall be graded smoothly, compacted, and blended to match surrounding terrain.

2) Any grassy or vegetated areas disturbed or damaged by the Contractor’s work shall be fully restored. This includes placing topsoil as needed, applying grass seed of the specified mix, and covering all seeded areas with clean straw mulch.

3) Upon completion of paving operations, the Contractor shall ensure that the finished trail surface transitions smoothly to adjacent ground. There shall be no trip hazards, abrupt edges, drop-offs, or exposed pavement edges. All shoulders shall be graded to provide safe, stable, and uniform side slopes.

4) Final acceptance shall not occur until all disturbed areas are restored, seeded, and stabilized, and all safety and finish-grade conditions have been met to the satisfaction of the Park

Manager.

Additional Requirements

1) The Contractor shall be responsible for determining where all utilities are on the job site and care should be taken to protect the utilities from any damage caused by the demolition/construction. This shall include any underground utilities around the job site area.

If damage occurs, it shall be repaired within a twenty-four (24) hour period from the time damage occurs.

2) The Contractor shall perform work on regular time and shall invoice work time and material not to exceed the quoted price. Any variance in quote shall be addressed only with a representative of the Facilities Management Office before any additional work is undertaken or materials ordered.

3) Work shall be scheduled to avoid any interference with normal operation of the Park as much as possible. During the construction period, coordinate construction schedules and operations with the Park Manager. Work shall be conducted during the normal business hours of

Monday through Friday, 8:00 a.m. to 4:30 p.m., unless an alternate schedule is approved by Facilities Management.

4) The successful Contractor shall schedule and attend a pre-construction conference where a pre-construction form shall be signed by Facilities Management, Contractor and Park Manager or Park representative before work can begin. The Contractor shall also schedule and attend a final inspection where a final inspection form shall be signed by Facilities Management, Contractor and Park Manager or Park representative before final invoice shall be paid.

5) The Contractor shall protect areas adjacent to his work and shall be required to repair any damage they may cause. The Contractor shall protect work of other trades. The Contractor shall correct any painting related damage by cleaning, repairing, or replacing, and refinishing as directed by Facilities Management. The Contractor shall leave residences and other buildings in a habitable manner after hours by securing unfinished openings.

6) Workmanship shall be warrantied for not less than one (1) year from date of final inspection.

Materials shall be warrantied as per manufacturer’s warranty.

7) Unless otherwise indicated, all materials, equipment, and supplies shall be new and in good condition, UL listed when applicable, and all work accomplished in a manner acceptable to

Facilities Management.

8) Clean up of the project site shall be the responsibility of the Contractor. The Contractor shall assure that job site is clean of nails, debris, etc., at end of each day to ensure safety. The

Contractor shall clean up and haul away all scrap when work is completed to an approved location off State property.

9) The Contractor, employees, and sub-contractors shall be licensed, certified, or registered as required. They shall be registered in the State of Tennessee Edison purchasing system.

10) The State of Tennessee shall not be held liable for any damage, loss of property, or injury of personnel resulting from actions of the Contractor and/or his/her sub-contractors or employees.

11) At all times, the Contractor shall have a copy of project specifications, permits, and Certificate of Insurance on-site.

12) The Contractors and all subcontractors are not authorized to day laborers or temporary labor on this project without the express written permission of Facilities Management.

13) Points of Contacts for this project are:

Park Manager: Nick Schultz, nick.schultz@tn.gov , 423-566-5859

Facilities Management Project Manager: Chris Mayeaux, chris.mayeaux@tn.gov , 865-340-3287

Facilities Manager: Chad Young, chad.young@tn.gov, 865-606-1551

Nothing follows mailto:nick.schultz@tn.gov mailto:chris.mayeaux@tn.gov mailto:chad.young@tn.gov