ITB-25-005-KY_Addendum_No._1.pdf

ITB-25-005-KY

SPORTS PROGRAMS ATHLETIC

APPAREL – ANNUAL REQUIREMENTS

Addendum No. 1

DATE: December 3, 2024 TO: All Interested Bidders and Other Interested Parties FROM: Krisha Yurkiewicz, Procurement Specialist

The City makes the following changes, additions, deletions, information, and/or clarifications and now considers the addendum a part of the Invitation to Bid (ITB) Document. Bidders must acknowledge receipt of this addendum by indicating receipt in the space provided on the Proposal Bid Form. If the bidder has already submitted the Proposal Bid Form to the City’s Procurement Division, the Bidder should sign and return this addendum in a sealed envelope or revise their electronic submission to include this addendum. The envelope should include the company name and address, the bid number, opening date and time, and "Addendum No: 2". In any case, the submission of a bid is acknowledgment of receipt of the addendum. The City will construe all bids received as though the Bidder has received and acknowledged the addendum.

Below is the City’s reply to RFIs (Request for Information – a/k/a bid inquiries or questions) submitted by interested parties by the posted deadline to submit RFIs.

Q1: I was wanting to check in to see if the above Solicitation included custom made marching band uniforms?

A1: No, this solicitation does not include marching band uniforms.

Q2: We are doing business in Miami Dade. Can we participate to this bid?

A2: Bidders outside of the Altamonte Springs/Central Florida area are welcomed to submit a response for this solicitation. Requested orders will be shipped to the City.

Q3: Is there a current contract for this solicitation and if so, please provide details such as prices, current vendor and terms.

A3: Yes, there is a current contract. Please see the attached Exhibits A-1 and A-2.

Q4: Kindly provide us Total Expenditures incurred for the current contract for past 3 years.

A4: Total expenditures under the current contract were as follows: $75,370.77 in FY2024;

$47,633.80 in FY2023; $41,112.01 in FY2022.

Q5: Do we need to have a local storefront in Altamonte Springs in order to bid on this?

Q5: No, bidders are not required to have a local storefront in order to bid on this solicitation.

Q6: Could you please provide the Embroidery Artworks/ Embroidery Artwork Dimensions or

Stitch Count / Silk Screen Artwork (Clear Color Images)?

A6: Please see the attached Exhibits A-3 and A-4 for the City’s logo, color codes, and one sample embroidery file for reference. The stitch count as noted from previous vendors is: 5000 under; 5001-8000; and/or 8001-10,000. However, please note that we rely on our contracted vendor to advise the best stitch count according to their expertise.

Q7: I am requesting the bid tabulation for the previous contract mentioned in the subject line.

A7: Please see the attached Exhibit A-5 for the bid tabulation from the previous solicitation.

Q8: While reviewing the bid invitation, I noticed that it mentions we will receive the art samples at a later date. Since we have not previously worked with Altamonte Springs, could you provide us with some information about what the art samples will entail?

A8: Please see the attached Exhibits A-3 and A-4 for artwork information.

The attached documents are hereby added to this solicitation:

- ITB-25-005-KY Exhibit A-1: AQ18017A Contract Document

- ITB-25-005-KY Exhibit A-2: AQ18017A Amendment No. 7 – Revised Price List

- ITB-25-005-KY Exhibit A-3: Altamonte Springs Recreation Programs – Logo Color Info

- ITB-25-005-KY Exhibit A-4: ABA Logo – Sample Embroidery Info

- ITB-25-005-KY Exhibit A-5: Bid Tabulation from RFQ-18-017-CE

ACKNOWLEDGMENT - Addendum No. 1

ITB-25-005-KY

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