ITB-2026-01_Effluent_Sprayfields_and_Pipeline_Route_Clearing_Grubbing_-_Addendum_3_Special_Conditions.pdf
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- Attached to
- Effluent Sprayfields and Pipeline Route Clearing Grubbing State and local contract opportunity
- Solicitation number
- ITB-2026-01 A
- Issued by
- Santa Rosa County, Florida
About this file
This is an Addendum to Special Conditions for ITB-2026-01 issued by the City of Milton, Florida for the Effluent Sprayfields and Pipeline Route Clearing Grubbing project. The addendum establishes three critical special conditions governing contractor obligations and project administration. The project involves clearing and grubbing services on approximately 350 wooded acres, with substantial completion required within 360 days and final completion within 390 days of the Notice to Proceed. A mandatory pre-bid meeting was held on January 13, 2026, with a second mandatory pre-bid meeting scheduled for February 4, 2026 at 10:00 a.m. (CST) at the City of Milton Council Chamber. Sealed bids were due February 4, 2026 at 2:00 p.m. (CST) with public opening at the same location. The contract term extends from the Notice to Proceed through final completion, with no renewal options specified.
The three special conditions address archeological finds, acclimate weather calculation, and regulatory compliance. The Archeological Finds condition requires contractors to immediately cease subsurface disturbance activities upon discovery of prehistoric or historic artifacts, pottery, ceramics, stone tools, metal implements, or human remains, and to notify the Owner for agency consultation before resuming work. The Acclimate Weather Calculation condition establishes a detailed methodology for determining contract time extensions based on rainfall data from the Milton Wastewater Treatment Facility using historical averages from September 2021 through August 2025, with rainfall days counted when precipitation reaches 0.1 inches or greater; extensions are granted only when actual rainfall days exceed historical averages for each month, with final adjustments made upon substantial completion. The provided rainfall historical record documents monthly averages ranging from 4 to 13 days across the calendar year. The Regulatory Compliance condition assigns the contractor full responsibility for satisfying all Federal, State, and County requirements, including those specified by the Florida Department of Environmental Protection and Santa Rosa County, with the contractor liable for any associated fines or penalties.
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Text version
SPECIAL CONDITIONS
1/28/2026
25570.06 SPECIAL CONDITIONS 00702-1
The following Special Conditions take precedence over Plans and Specifications:
1. ARCHEOLOGICAL FINDS
During any activities which involve excavation or ground disturbance, Contractor shall monitor all onstruction activities. In the event that fortuitous finds or unexpected discoveries, such as prehistoric or historic artifacts, including pottery or ceramics, stone tools or metal implements, or other physical remains that could be associated with North American cultures or early colonial or American settlement are encountered at any time within the project areas, the Contractor should cease all activities involving subsurface disturbance in the immediate vicinity of such discoveries. If the excavation process uncovers items, or evidence thereof, which might be of archaeological, historic, or architectural interest, Contractor shall to stop work immediately and take all reasonable measures to protect the items in a manner sufficient to avoid additional harm until the significance of the discovery can be determined. If items of significance are discovered, the Owner will contact the appropriate agencies for a determination of required actions. Project activities should not resume in the area without written authorization from the Owner.
In the event that any human remains are unearthed, all work shall stop immediately and the area shall be secured in accordance with local, state, and federal statutes.
2. ACCLIMATE WEATHER CALCULATION
The procedure below explains the City’s consideration of claims for a contract time extension due to abnormal weather. All days shall be considered as calendar days.
A. The City maintains a spreadsheet that documents the amount of rainfall for each day of the month for rainfall at the Milton WWTF. The data set time period that will be used is the the period from
September 2021 tthrough August 2025.
B. From this spreadsheet the average rainfall for each month is calculated. The source for this historical data can be accessed from the records on file at the Milton WWTF. The spreadsheet which will be used for this project appears at the end of this paragraph.
C. Any time there is a documented rainfall of 0.1” or greater, this is counted as a rainfall day. The official measurement used is rainfall at the Milton WWTF. If another measurement location is desired, this must be proposed and accepted by the City before the beginning of the project.
D. Each month the number of rainfall days is determined by the Contractor and verified by the
Engineer. This information shall be submitted with each pay application for the last full calendar month.
E. The number of rainfall days for the month is then compared to the historical recorded average of rainfall days (0.1” and greater of rainfall) for the month.
F. If the number of rainfall days is more than the historical average, then the Contractor has a positive value of rainfall days for the month.
G. If the number of rainfall days is less than the historical average, then the Contractor has a negative value of rainfall days.
25570.06 SPECIAL CONDITIONS 00702-2
H. Upon reaching Substantial Completion for the project, all positive and negative rainfall days for each individual month of the project will be added together for a total number of rainfall days for the project.
I. If this final rainfall day number is a positive number, then the contract has been impacted by that number of rainfall days and the Contract Time will be adjusted accordingly. If the final rainfall day number is either zero or a negative number, then no modification of the Contract Time will be made.
J. The time period for which rainfall days will be considered shall coincide with the dates for commencement of work and Substantial Completion, as defined in the Standard Form of Agreement of the Contract. For partial months, a prorated number of days shall be calculated using the number of Contract days in that month divided by the total number of days in that month, multiplied by the historical number of rainfall days for that month. This calculation shall be rounded to the nearest whole number.
K. If there is a significant, recorded, rainfall event in one, or more, consecutive day(s), the Contractor may submit a claim for additional delay in accordance with the time-frames delineated in paragraph
11.06 of the Standard General Conditions of the Construction Contract. The City will review any such timely filed claim and determine (at the City’s sole discretion) if an additional equitable Contract
Time extension is warranted. A decision by the City of such adjustments will occur within a reasonable time of the submission of the claim; the City will not wait until Substantial Completion of the project as described in Item H above.
L. Other than precipitation, the City may, in its sole discretion, consider on a case-by-case basis other abnormal weather conditions (e.g., temperature, tropical storm activity) that the Contractor can affirmatively demonstrate have had an impact on construction. If the Contractor believes such an event has occurred, the Contractor may submit a claim for additional delay in accordance with the time-frames delineated in paragraph 11.06 of the Standard General Conditions of the Construction
Contract. The City will review any such timely filed claim and determine (at the City’s sole discretion) if an equitable Contract Time extension is warranted. A decision by the City of such adjustments will occur within a reasonable time of the submission of the claim; the City will not wait until Substantial
Completion of the project as described in Item G above.
25570.06 SPECIAL CONDITIONS 00702-3
4 YEAR HISTORICAL RECORD OF RAINFALL FOR MILTON WWTF (SEPTEMBER 2021 THROUGH AUGUST 2025)
Number of days in each month receiving 0.1 inches or more of rainfall
Updated: 12/15/2025
Source of Information:
Operational Records on File at the Milton
WWTF
Recording Location:
Milton
WWTF
Chart Prepared by:
Richard W. Delp, Water Resource
Director/VP
Baskerville-Donovan, Inc.
Year Month Yearly
Total Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
2021 13 6 1 4 24
2022 8 5 8 5 10 10 18 13 7 6 6 6 102
2023 7 4 5 6 9 7 12 5 6 2 9 6 78
2024 9 8 6 3 6 11 18 5 9 2 6 4 87
2025 1 4 9 4 8 12 5 13 56
Totals: 25 21 28 18 33 40 53 36 35 16 22 20
Monthly Averages: 6 5 7 5 8 10 13 9 9 4 6 5
3. COMPLIANCE WITH REGULATORY AUTHORITY
It is the Contractor’s responsibility to satisfy any and all requirements as specified by the Florida
Department of Environmental Protection (FDEP), Santa Rosa County, or any other regulatory agency relative to
Federal, State or County agencies. Contractor shall be liable for and pay fines or penalties associated with his activities as may be levied by authorities having jurisdiction.
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