ITB_2025-AP-002_NOTICE_TO_BIDDERS.pdf
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- Attached to
- Aircraft Parking Apron Expansion
- Solicitation number
- ITB 2025-AP-002
- Issued by
- Florida
About this file
The Invitation to Bid (ITB No. 2025-AP-002) is issued by the City of Umatilla, Florida, for the Aircraft Parking Apron Expansion Project at the Umatilla Municipal Airport. The project involves constructing an asphalt aircraft parking apron expansion, including new aircraft tie-down installations, apron site lighting, airfield electrical and utility coordination, and a new dry retention area. Additional scope includes clearing and grubbing, site grading and drainage, airfield pavement striping, airport security fencing, and site restoration. The bid documents were distributed on March 20th, 2025, with a non-mandatory pre-bid conference scheduled for April 2nd, 2025, at 10:00 AM. Sealed bids are due by 2:00 PM on April 24th, 2025, with a bid opening to follow, and the City Council is set to recommend bid award during their May 13th, 2025 meeting at 6:00 PM.
Each proposal must include a bid bond for 5% of the total proposal price, and bidders can obtain complete contract documents and drawings through VendorLink or by contacting Sue Finney at AVCON, INC. The City reserves the right to waive informalities, reject any or all bids, and select the bid deemed most advantageous to the city. All inquiries must be submitted in writing through VendorLink or via email to Sue Finney by April 10th, 2025, at 5:00 PM, with any supplemental instructions issued as written addenda. The City of Umatilla emphasizes that it is an equal opportunity provider and employer, ensuring fair and open competition for this airport infrastructure project.
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Text version
INVITATION TO BID - 1
CITY OF UMATILLA
ITB No. 2025-AP-002
CONSTRUCTION OF AIRCRAFT PARKING APRON EXPANSION
INVITATION TO BID
TIMETABLE
Date of Distribution: Thursday, March 20th, 2025
Non-Mandatory Pre-Bid Conference: Wednesday, April 2nd, 2025 @ 10:00 AM
Last Date of Inquiries: Thursday, April 10th, 2025 @ 5:00 PM
Bids Due/Bid Opening: Thursday, April 24th, 2025 @ 2:00 PM
Recommendation of Bid Award: Tuesday, May 13th, 2025, City Council meeting 6:00 PM
Scope of Work: This project shall consist of the construction of an asphalt aircraft parking apron expansion, new aircraft tie-down installation, new apron site lighting, associated airfield electrical and landside utility coordination, and construction of a new dry retention area. Also included in this project is clearing and grubbing, site grading and drainage, airfield pavement striping, airport security fence, and site restoration.
Non-Mandatory Pre-Bid Conference: A non-mandatory pre-bid conference will be held on Wednesday, April 2nd, 2025 @ 10:00 AM at the Umatilla Municipal Airport, 1 Umatilla Airport Way, Umatilla, FL 32784.
Receipt of Bids: Sealed proposals for the construction of the Aircraft Parking Apron Expansion project must be received by the City of Umatilla, Florida, P.O. Box 2286, Umatilla, FL 32784, or by express or hand delivery to 1 S.
Central Ave., Umatilla, FL 32784 no later than 2:00 PM on Thursday, April 24th, 2025. Bids will be publicly opened and read aloud.
Information Regarding Bidding Material, Etc.: Complete Contract Documents and Contract Drawings may be obtained on Thursday, March 20th, 2025 through VendorLink www.myvendorlink.com or by contacting Sue Finney of AVCON, INC. at sfinney@avconinc.com. A link to download electronic (.pdf) project files will be provided.
Every request for additional information concerning this project must be made in writing, through the VendorLink portal or via email, addressed to Sue Finney of AVCON, INC. at sfinney@avconinc.com and must be received no later than Thursday, April 10th, 2025 @ 5:00 PM. Any supplemental instructions will be in the form of written addenda. All addenda so issued shall become part of the Contract and must be acknowledged by Bidder.
Each proposal must be accompanied by a bid bond, in the amount of five percent (5%) of the total proposal price for the contract in the form and subject to the conditions provided in the Preparation of Proposal.
The City reserves the right to waive any informality in the submitted proposals, reject any and all bids, and/or accept the bid that in its best judgement will be in the best interest of the City. The bid award will be considered by the Umatilla City Council at their meeting on Tuesday, May 13th, 2025 @6:00 PM, unless otherwise communicated.
The City of Umatilla is an equal opportunity provider and employer.
END OF INVITATION TO BID
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