ITB_2025-AP-002_BID_DOCUMENTS.pdf

Prepared by: AVCON, INC.

5555 E Michigan Street, Suite 200

Orlando, FL 32822

Prepared for: City of Umatilla 1 South Central Avenue, P.O. Box 2286

Umatilla, FL 32784

Contract Documents and Specifications

City of Umatilla

Umatilla Municipal Airport

Aircraft Parking Apron Expansion

FAA AIP No. X-XX-XXXX-XXXX

FDOT PTGA No. XXXXXX-X-XX-XX

City of Umatilla ITB 2025-AP-002

March 2025

Bid Documents

TABLE OF CONTENTS

INVITATION TO BID

PROPOSAL

o ATTACHMENTS TO PROPOSAL

Certification for Receipt of Addenda Buy America Certification Federal E-Verify Compliance Certification Indemnification and Hold Harmless Statement of Surety’s Intent Disadvantaged Business Enterprise Requirements Safety Plan Compliance Certification References Relevant Project Experience

SAMPLE CONTRACT

REGULATIONS

FEDERAL WAGE RATES

SPECIFICATIONS (Table of Contents precedes the specifications) o GENERAL PROVISIONS o TECHNICAL SPECIFICATIONS

CONTRACT DRAWINGS

o See Contract Drawings G002 for sheet list

INVITATION TO BID - 1

CITY OF UMATILLA

ITB No. 2025-AP-002

CONSTRUCTION OF AIRCRAFT PARKING APRON EXPANSION

INVITATION TO BID

TIMETABLE

Date of Distribution: Thursday, March 20th, 2025

Non-Mandatory Pre-Bid Conference: Wednesday, April 2nd, 2025 @ 10:00 AM

Last Date of Inquiries: Thursday, April 10th, 2025 @ 5:00 PM

Bids Due/Bid Opening: Thursday, April 24th, 2025 @ 2:00 PM

Recommendation of Bid Award: Tuesday, May 13th, 2025, City Council meeting 6:00 PM

Scope of Work: This project shall consist of the construction of an asphalt aircraft parking apron expansion, new aircraft tie-down installation, new apron site lighting, associated airfield electrical and landside utility coordination, and construction of a new dry retention area. Also included in this project is clearing and grubbing, site grading and drainage, airfield pavement striping, airport security fence, and site restoration.

Non-Mandatory Pre-Bid Conference: A non-mandatory pre-bid conference will be held on Wednesday, April 2nd, 2025 @ 10:00 AM at the Umatilla Municipal Airport, 1 Umatilla Airport Way, Umatilla, FL 32784.

Receipt of Bids: Sealed proposals for the construction of the Aircraft Parking Apron Expansion project must be received by the City of Umatilla, Florida, P.O. Box 2286, Umatilla, FL 32784, or by express or hand delivery to 1 S.

Central Ave., Umatilla, FL 32784 no later than 2:00 PM on Thursday, April 24th, 2025. Bids will be publicly opened and read aloud.

Information Regarding Bidding Material, Etc.: Complete Contract Documents and Contract Drawings may be obtained on Thursday, March 20th, 2025 through VendorLink www.myvendorlink.com or by contacting Sue Finney of AVCON, INC. at sfinney@avconinc.com. A link to download electronic (.pdf) project files will be provided.

Every request for additional information concerning this project must be made in writing, through the VendorLink portal or via email, addressed to Sue Finney of AVCON, INC. at sfinney@avconinc.com and must be received no later than Thursday, April 10th, 2025 @ 5:00 PM. Any supplemental instructions will be in the form of written addenda. All addenda so issued shall become part of the Contract and must be acknowledged by Bidder.

Each proposal must be accompanied by a bid bond, in the amount of five percent (5%) of the total proposal price for the contract in the form and subject to the conditions provided in the Preparation of Proposal.

The City reserves the right to waive any informality in the submitted proposals, reject any and all bids, and/or accept the bid that in its best judgement will be in the best interest of the City. The bid award will be considered by the Umatilla City Council at their meeting on Tuesday, May 13th, 2025 @6:00 PM, unless otherwise communicated.

The City of Umatilla is an equal opportunity provider and employer.

END OF INVITATION TO BID

PROPOSAL - 1

PROPOSAL FOR CONSTRUCTION OF

ITB NO. 2025-AP-002 - AIRCRAFT PARKING APRON EXPANSION

UMATILLA MUNICIPAL AIRPORT, CITY OF UMATILLA, FLORIDA

FAA AIP NO. X-XX-XXXX-XXXX (TBD) | FDOT PTGA NO. XXXXXX-X-XX-X (TBD)

TO: City of Umatilla

1 South Central Avenue

Umatilla, FL 32784

The undersigned, as bidder, hereby declares that he/she has examined the site of the work and informed himself/herself fully in regard to all conditions pertaining to the place where the work is to be done; that he/she has examined and read the Contract Documents and Contract Drawings for the work and all addenda relative thereto furnished prior to the opening of bids; that he/she has satisfied himself/herself relative to the work to be performed.

The bidder understands that the notice to bidders, located in the front of these Contract Drawings, contains the location and a description of the proposed construction, as well as indicates the place, date, and time of the proposal opening;

information about the Non-Mandatory Pre-Bid conference, as scheduled, is contained in the notice to bidders; a listing of estimated quantities is located in the front of these Contract Documents; the time in which the work must be completed shall be in accordance with the subsections titled FAILURE TO COMPLETE ON TIME of Section 80. If the bidder considers that the time to complete the work is inadequate, they should not submit a bid.

The bidder understands the quantities for bid items listed on the proposal sheets are estimated quantities only for the purpose of comparing bids; any difference between these estimated quantities and actual quantities required for construction shall not be taken as a basis for claims by the Contractor for extra compensation; compensation will be based upon the unit prices and actual construction quantities.

The bidder understands that the description under each item, being briefly stated, implies, although it does not mention, all incidentals and that the prices stated are intended to cover all such work, materials and incidentals as constitute bidder’s obligations as described in the specifications and any details not specifically mentioned, but evidently included in the Contract shall be compensated for in the item which most logically includes it.

The bidder understands that proposal guaranty shall be in the form of a bid bond in the amount of 5% of this bid in accordance with the subsection titled BID GUARANTEE of Section 20; the proposal guaranty shall become the property of the Owner in the event the Contract and bond(s) are not executed within the time above set forth, as liquidated damages for the delay and additional expense to the Owner cause thereby.

The bidder understands that any submitted proposal shall be accompanied by no less than three (3) professional references that can confirm/validate the bidder’s history of past work on airport projects. Additionally, the bidder understands that any submitted proposal shall be accompanied by documentation of relevant project experience.

Relevant project experience shall be limited to horizontal construction projects on public airports. A minimum of three (3) relevant projects shall be submitted to demonstrate familiarity with delivering projects in an operational airport environment. Bidders who do not provide references and relevant project experience shall be considered unresponsive, and the bidder’s proposal shall be rejected.

The bidder agrees that upon receipt of written notice of the acceptance of this proposal, the bidder will execute the Contract attached within 15 days and deliver a Surety Bond or Bonds as required by the subsection titled REQUIREMENTS OF CONTRACT BONDS of Section 30. The bidder further agrees to commence construction with an adequate work force, plant and equipment on the date stated in the written notice to proceed and will progress therewith to its completion within the time stated, and in accordance with this Contract and Specification.

TOTAL PROJECT COST

AT THE

CITY OF UMATILLA

INVITATION TO BID: 2025-AP-002

UMATILLA MUNICIPAL AIRPORT

CONTRACTOR'S NAME

CONSTRUCTION OF

AIRCRAFT PARKING APRON EXPANSION

VENDOR INITIALS ___________ PROPOSAL - 2

NAME OF BUSINESS

CONTACT PERSON

EMAIL ADDRESS

AUTHORIZED SIGNATURE:

Item

No.

FAA Spec No. Description

Estimated

Quantity Unit Unit Price Total Price

1 P-101 COLD MILLING EXISTING PAVEMENT, FULL DEPTH 250 SY $0.00

2 P-151 CLEARING & GRUBBING 7 AC $0.00

3 P-152 UNCLASSFIED EXCAVATION 10,250 CY $0.00

4 P-152 SUBGRADE STABILIZATION 5,050 SY $0.00

5 P-211 LIME ROCK BASE COURSE 910 CY $0.00

6 P-403 ASPHALT SURFACE COURSE 1,050 TON $0.00

7 P-602 EMULSIFIED ASPHALT PRIME COAT 1,270 GAL $0.00

8 P-603 EMULSFIED ASPHALT TACK COAT 400 GAL $0.00

9 P-620 PAVEMENT MARKINGS, WATERBORNE PAINT, WITH TYPE I REFLECTIVE MEDIA 600 SF $0.00

10 P-620 PAVEMENT MARKINGS, WATERBORNE PAINT, WITHOUT REFLECTIVE MEDIA 1,150 SF $0.00

11 P-620 HALF-RATE PAVEMENT MARKINGS, WATERBORNE PAINT, W/O REFLECTIVE MEDIA 600 SF $0.00

12 F-162 REMOVE EXISTING CHAIN-LINK FENCE 910 LF $0.00

13 F-162 6' BLACK PVC COATED CHAIN-LINK FENCE WITH BARBED WIRE AND SIGNAGE 950 LF $0.00

14 F-162 FENCE DITCH CROSSING 1 LS $0.00

15 T-901 SEEDING 14,700 SY $0.00

16 T-904 SODDING 18,000 SY $0.00

17 T-908 MULCHING 14,700 SY $0.00

18 GP-80 CONSTRUCTION SAFETY AND PHASING PLAN COMPLIANCE 1 LS $0.00

19 GP-80 STABILIZED ACCESS ROAD 1 LS $0.00

20 --- GOPHER TORTOISE SURVEY/PROTECTION 1 LS $0.00

21 --- GOPHER TOROISE PERMIT 1 ALLOW $10,000.00 $10,000.00

22 --- GOPHER TORTOISE BURROW EXCAVATION AND RELOCATION 1 ALLOW $25,000.00 $25,000.00

23 --- INSTALL NEW AIRCRAFT TIE-DOWNS 33 EACH $0.00

24 SP-104-1 TEMPORARY POWER AND TEMPORARY AIRFIELD LIGHTING 1 LS $0.00

25 SP-105-1 ELECTRICAL DEMOLITION 1 LS $0.00

26 L-108-1

1/C #2 AWG, THWN-2, 600V, INSULATED COPPER CONDUCTOR, INSTALLED IN DUCT OR

CONDUIT

600 LF $0.00

27 L-108-2

1/C L-824 TYPE C UNSHIELDED #8 AWG 5KV STRANDED COPPER CABLE, INSTALLED IN

DUCT OR CONDUIT

2,000 LF $0.00

28 L-108-3 1/C #2 AWG SOLID COPPER COUNTERPOISE CABLE, INSTALLED OVER DUCT OR CONDUIT 1,200 LF $0.00

29 L-108-4 0.75" DIAMETER BY 10.00' LONG COPPER CLAD STEEL SECTIONAL GROUND ROD 40 EA $0.00

30 L-110-1 1 WAY 2" SCHEDULE 40 PVC DIRECT EARTH BURIED DUCT 1,100 LF $0.00

31 L-110-2 1 WAY 2" SCHEDULE 40 PVC CONCRETE ENCASED DUCT 100 LF $0.00

32 L-110-3 1 WAY 4" SPLIT DUCT 50 LF $0.00

33 L-125-1 L-861T(L) OMNIDIRECTIONAL, BLUE, LED, TAXIWAY EDGE LIGHT 13 EA $0.00

34 L-125-2 FIELD LIGHTNING ARRESTOR ASSEMBLY 2 EA $0.00

35 26.56.30-5.1 APRON LIGHTING POLE ASSEMBLY #1-4 - COMPLETE 1 LS $0.00

36 C-100 CONTRACTOR QUALITY CONTROL PROGRAM (CQCP) 1 LS $0.00

37 C-102 INSTALLATION AND REMOVAL OF SILT FENCE 350 LF $0.00

38 C-102 TEMPORARY AIR & WATER POLLUTION, SOIL EROSION, & SILTATION CONTROL 1 LS $0.00

39 C-105 MOBILIZATION (10% MAXIMUM) 1 LS $0.00

Construction of Aircraft Parking Apron Expansion

City of Umatilla Project No. 2025-AP-002

Construction of Aircraft Parking Apron Expansion

UMATILLA MUNICIPAL AIRPORT - AIRCRAFT PARKING APRON EXPANSION

at Umatilla Municipal Airport

BID WORKSHEET

Project Items

Completed bid form MUST be submitted with bid.

(Instruction to save Bid Form from website: Perform "file save as" and save spreadsheet to your computer. Fill in Pricing in highlighted column, preferably electronically.)

I (WE) AGREE TO PERFORM ALL WORK INCLUDED IN THE CONTRACT DOCUMENTS FOR THE FOLLOWING UNIT PRICES:

Bidders are required to completed all fields shaded in green. All other fields will be automatically calculated.

VENDOR INITIALS ___________ PROPOSAL - 3

PROPOSAL - 4

The bidder proposed and agrees, if this Proposal is accepted, to contract in the form of contract specified with the City of Umatilla (Owner), to furnish all necessary materials, equipment, machinery, tools, apparatus, means of transportation and labor necessary to complete the construction of the Aircraft Parking Apron Expansion project in full and complete accordance with the shown, noted, described, and reasonably intended requirements of the Contract Documents and Contract Drawings, to the full and entire satisfaction of the above said Owner, with a definite understanding that no money will be allowed for extra work except as set forth in the attached Contract Documents, for the unit prices listed for each item.

It is understood that the Owner reserves the right to reject any or all proposals or any part thereof or item therein, and to waive any defects or irregularities in proposals. It is further understood that competency and responsibility of bidders will receive consideration before the award of contract.

BIDDER, IF AN INDIVIDUAL:

BY:

(Printed Name)

(Signature)

COMPANY NAME:

ADDRESS:

PHONE NUMBER:

EMAIL:

DATE:

PROPOSAL - 5

BIDDER, IF A PARTNERSHIP (GIVE NAMES AND ADDRESSES OF EACH PARTNER):

COMPANY NAME:

PARTNER’S

NAME:

BUSINESS

PROPOSAL - 6

BIDDER, IF A CORPORATION:

CORPORATION

STATE OF

CORPORATION

CHARTER:

PRESIDENT’S

SECRETARY’S

TREASURER’S

(SEAL)

PROPOSAL - 7

ATTACHMENTS TO PROPOSAL

BIDDER and his/her surety, where appropriate, have completed and executed the attached documents, which are identified below.

Certification for Receipt of Addenda

Buy America Certification

Federal E-Verify Compliance Certification

Indemnification and Hold Harmless

Statement of Surety’s Intent

Disadvantaged Business Enterprise Requirements

Safety Plan Compliance Certification

References

Relevant Project Experience

PROPOSAL - 8

CERTIFICATION FOR RECEIPT OF ADDENDA

Receipt of the following Addenda is acknowledged:

ADDENDUM NO.: DATED:

ADDENDUM NO.: DATED:

FIRM OR CORPORATION MAKING BID:

SIGNATURE OF AUTHORIZED PERSON:

PRINTED NAME OF AUTHORIZED PERSON:

FIRM OR CORPORATION ADDRESS:

DATED:

(This form must be completed and submitted with the Proposal)

PROPOSAL - 9

BUY AMERICAN CERTIFICATION

The Contractor certifies that its bid/offer is in compliance with 49 USC § 50101, BABA and other related Made in America Laws,1 U.S. statutes, guidance, and FAA policies, which provide that Federal funds may not be obligated unless all iron, steel and manufactured goods used in AIP funded projects are produced in the United

States, unless the Federal Aviation Administration has issued a waiver for the product; the product is listed as an

Excepted Article, Material Or Supply in Federal Acquisition Regulation subpart 25.108; or is included in the FAA

Nationwide Buy American Waivers Issued list.

The bidder or offeror must complete and submit the certification of compliance with FAA’s Buy American

Preference, BABA and Made in America laws included herein with their bid or offer. The Airport Sponsor/Owner will reject as nonresponsive any bid or offer that does not include a completed certification of compliance with

FAA’s Buy American Preference and BABA.

The bidder or offeror certifies that all constructions materials, defined to mean an article, material, or supply other than an item of primarily iron or steel; a manufactured product; cement and cementitious materials; aggregates such as stone, sand, or gravel; or aggregate binding agents or additives that are or consist primarily of: non-ferrous metals; plastic and polymer-based products (including polyvinylchloride, composite building materials, and polymers used in fiber optic cables); glass (including optic glass); lumber; or drywall used in the project are manufactured in the U.S.

1 Per Executive Order 14005 “Made in America Laws” means all statutes, regulations, rules, and Executive Orders relating to federal financial assistance awards or federal procurement, including those that refer to “Buy America” or “Buy American,” that require, or provide a preference for, the purchase or acquisition of goods, products, or materials produced in the United States, including iron, steel, and manufactured products offered in the United States.

PROPOSAL - 10

A 1 . 1 . 1 C e r t i f i c a t i o n o f C o m p l i a n c e w i t h F A A B u y A m e r i c a n

P r e f e r e n c e – C o n s t r u c t i o n P r o j e c t s

As a matter of bid responsiveness, the bidder or offeror must complete, sign, date, and submit this certification statement with its proposal. The bidder or offeror must indicate how it intends to comply with 49 USC § 50101, BABA and other related Made in America Laws, U.S. statutes, guidance, and FAA policies, by selecting one of the following certification statements. These statements are mutually exclusive. Bidder must select one or the other (i.e., not both) by inserting a checkmark () or the letter “X”.

Bidder or offeror hereby certifies that it will comply with 49 USC § 50101, BABA and other related U.S.

statutes, guidance, and policies of the FAA by:

a) Only installing iron, steel and manufactured products produced in the United States;

b) Only installing construction materials defined as: an article, material, or supply – other than an item of primarily iron or steel; a manufactured product; cement and cementitious materials; aggregates such as stone, sand, or gravel; or aggregate binding agents or additives that are or consist primarily of non-ferrous metals; plastic and polymer-based products (including polyvinylchloride, composite building materials, and polymers used in fiber optic cables); glass (including optic glass); lumber or drywall that have been manufactured in the United States.

c) Installing manufactured products for which the Federal Aviation Administration (FAA) has issued a waiver as indicated by inclusion on the current FAA Nationwide Buy American Waivers Issued listing; or

d) Installing products listed as an Excepted Article, Material or Supply in Federal Acquisition

Regulation Subpart 25.108.

By selecting this certification statement, the bidder or offeror agrees:

a) To provide to the Airport Sponsor or the FAA evidence that documents the source and origin of the iron, steel, and/or manufactured product.

b) To faithfully comply with providing U.S. domestic products.

c) To refrain from seeking a waiver request after establishment of the contract, unless extenuating circumstances emerge that the FAA determines justified.

d) Certify that all construction materials used in the project are manufactured in the U.S.

The bidder or offeror hereby certifies it cannot comply with the 100 percent Buy American Preferences of

49 USC § 50101(a) but may qualify for a Type 3 or Type 4 waiver under 49 USC § 50101(b). By selecting this certification statement, the apparent bidder or offeror with the apparent low bid agrees:

a) To the submit to the Airport Sponsor or FAA within 15 calendar days of being selected as the responsive bidder, a formal waiver request and required documentation that supports the type of waiver being requested.

b) That failure to submit the required documentation within the specified timeframe is cause for a non-responsive determination that may result in rejection of the proposal.

c) To faithfully comply with providing U.S. domestic products at or above the approved U.S.

domestic content percentage as approved by the FAA.

d) To furnish U.S. domestic product for any waiver request that the FAA rejects.

e) To refrain from seeking a waiver request after establishment of the contract, unless extenuating

PROPOSAL - 11

Required Documentation

Type 2 Waiver (Nonavailability) - The iron, steel, manufactured goods or construction materials or manufactured goods are not available in sufficient quantity or quality in the United States. The required documentation for the Nonavailability waiver is

a) Completed Content Percentage Worksheet and Final Assembly Questionnaire

b) Record of thorough market research, consideration where appropriate of qualifying alternate items, products, or materials including;

c) A description of the market research activities and methods used to identify domestically manufactured items capable of satisfying the requirement, including the timing of the research and conclusions reached on the availability of sources.

Type 3 Waiver – The cost of components and subcomponents produced in the United States is more than 60 percent of the cost of all components and subcomponents of the “facility/project.” The required documentation for a Type 3 waiver is:

a) Completed Content Percentage Worksheet and Final Assembly Questionnaire including;

b) Listing of all manufactured products that are not comprised of 100 percent U.S. domestic content (excludes products listed on the FAA Nationwide Buy American Waivers Issued listing and products excluded by

Federal Acquisition Regulation Subpart 25.108; products of unknown origin must be considered as non-domestic products in their entirety).

c) Cost of non-domestic components and subcomponents, excluding labor costs associated with final assembly and installation at project location.

d) Percentage of non-domestic component and subcomponent cost as compared to total “facility” component and subcomponent costs, excluding labor costs associated with final assembly and installation at project location.

Type 4 Waiver (Unreasonable Costs) - Applying this provision for iron, steel, manufactured goods or construction materials would increase the cost of the overall project by more than 25 percent. The required documentation for this waiver is:

a) A completed Content Percentage Worksheet and Final Assembly Questionnaire from

b) At minimum two comparable equal bids and/or offers;

c) Receipt or record that demonstrates that supplier scouting called for in Executive Order 14005, indicates that no domestic source exists for the project and/or component;

d) Completed waiver applications for each comparable bid and/or offer.

False Statements: Per 49 USC § 47126, this certification concerns a matter within the jurisdiction of the Federal

Aviation Administration and the making of a false, fictitious, or fraudulent certification may render the maker subject to prosecution under Title 18, United States Code.

Date Signature

Company Name Title

PROPOSAL - 12

A 1 . 1 . 2 C e r t i f i c a t i o n o f C o m p l i a n c e w i t h F A A B u y A m e r i c a n

P r e f e r e n c e – E q u i p m e n t / B u i l d i n g P r o j e c t s

As a matter of bid responsiveness, the bidder or offeror must complete, sign, date, and submit this certification statement with their proposal. The bidder or offeror must indicate how they intend to comply with 49 USC

§ 50101, and other Made in America Laws, U.S. statutes, guidance, and FAA policies by selecting one on the following certification statements. These statements are mutually exclusive. Bidder must select one or the other

(not both) by inserting a checkmark () or the letter “X”.

Bidder or offeror hereby certifies that it will comply with 49 USC § 50101, BABA and other related U.S.

statutes, guidance, and policies of the FAA by:

a) Only installing steel and manufactured products produced in the United States;

b) Only installing construction materials defined as: an article, material, or supply – other than an item of primarily iron or steel; a manufactured product; cement and cementitious materials;

aggregates such as stone, sand, or gravel; or aggregate binding agents or additives that are or consist primarily of non-ferrous metals; plastic and polymer-based products (including polyvinylchloride, composite building materials, and polymers used in fiber optic cables); glass

(including optic glass); lumber or drywall that have been manufactured in the United States.

c) Installing manufactured products for which the Federal Aviation Administration (FAA) has issued a waiver as indicated by inclusion on the current FAA Nationwide Buy American Waivers

Issued listing; or

d) Installing products listed as an Excepted Article, Material or Supply in Federal Acquisition

Regulation Subpart 25.108.

By selecting this certification statement, the bidder or offeror agrees:

a) To provide to the Airport Sponsor or FAA evidence that documents the source and origin of the steel and manufactured product.

b) To faithfully comply with providing U.S. domestic product.

c) To furnish U.S. domestic product for any waiver request that the FAA rejects.

d) To refrain from seeking a waiver request after establishment of the contract, unless extenuating circumstances emerge that the FAA determines justified.

The bidder or offeror hereby certifies it cannot comply with the 100 percent Buy American Preferences of

49 USC § 50101(a) but may qualify for a Type 3 waiver under 49 USC § 50101(b). By selecting this certification statement, the apparent bidder or offeror with the apparent low bid agrees:

a) To submit to the Airport Sponsor or FAA within 15 calendar days of being selected as the responsive bidder, a formal waiver request and required documentation that supports the type of waiver being requested.

b) That failure to submit the required documentation within the specified timeframe is cause for a non-responsive determination that may result in rejection of the proposal.

c) To faithfully comply with providing U.S. domestic products at or above the approved U.S.

domestic content percentage as approved by the FAA.

d) To refrain from seeking a waiver request after establishment of the contract, unless extenuating

PROPOSAL - 13

Type 2 Waiver (Nonavailability) - The iron, steel, manufactured goods or construction materials are not available in sufficient quantity or quality in the United States. The required documentation for the Nonavailability waiver is:

a) Completed Content Percentage Worksheet and Final Assembly Questionnaire

b) Record of thorough market research, consideration where appropriate of qualifying alternate items, products, or materials including;

c) A description of the market research activities and methods used to identify domestically manufactured items capable of satisfying the requirement, including the timing of the research and conclusions reached on the availability of sources.

Type 3 Waiver – The cost of the item components and subcomponents produced in the United States is more that

60 percent of the cost of all components and subcomponents of the “item”. The required documentation for a

Type 3 waiver is:

a) Completed Content Percentage Worksheet and Final Assembly Questionnaire including;

b) Listing of all product components and subcomponents that are not comprised of 100 percent U.S.

domestic content (Excludes products listed on the FAA Nationwide Buy American Waivers Issued listing and products excluded by Federal Acquisition Regulation Subpart 25.108 (products of unknown origin must be considered as non-domestic products in their entirety).

c) Cost of non-domestic components and subcomponents, excluding labor costs associated with final assembly at place of manufacture.

d) Percentage of non-domestic component and subcomponent cost as compared to total “item” component and subcomponent costs, excluding labor costs associated with final assembly at place of manufacture.

Type 4 Waiver (Unreasonable Costs) - Applying this provision for iron, steel, manufactured goods or construction materials, would increase the cost of the overall project by more than 25 percent. The required documentation for this waiver is:

a) Completed Content Percentage Worksheet and Final Assembly Questionnaire from

b) At minimum two comparable equal bidders and/or offerors;

c) Receipt or record that demonstrates that supplier scouting called for in Executive Order 14005, indicates that no domestic source exists for the project and/or component;

False Statements: Per 49 USC § 47126, this certification concerns a matter within the jurisdiction of the Federal

Aviation Administration and the making of a false, fictitious, or fraudulent certification may render the maker

PROPOSAL - 14

FEDERAL E-VERIFY COMPLIANCE CERTIFICATION

In accordance with Executive Order Number 11-116 from the office of the Governor of the State of Florida, Respondent hereby certifies that the U.S. Department of Homeland Security’s E-Verify system will be used to verify the employment eligibility of all new employees hired by the respondent during the contract term, and shall expressly require any subcontractors performing work or providing services pursuant to the contact to likewise utilize the U.S. Department of Homeland Securities E-Verify system to verify the employment eligibility of all new employees hired by the subcontractor during the contract term; and shall provide documentation such verification to the COUNTY upon request.

As the person authorized to sign this statement, I certify that this company complies/will comply fully with the above requirements.

DATE: ___________________________ SIGNATURE: ______________________________

COMPANY: ___________________________ NAME: ______________________________

ADDRESS: __________________________ TITLE: ______________________________

E-MAIL: ___________________________ PHONE NO.: ______________________________

PROPOSAL - 15

INDEMNIFICATION AND HOLD HARMLESS

To the fullest extent permitted by law, Respondent shall indemnify and hold harmless the Owner, its officers and employees from liabilities, damages, losses, and costs including but not limited to reasonable attorney fees, to the extent caused by the negligence, recklessness, or intentional wrongful conduct of the Respondent and other persons employed or utilized by the Respondent in the performance of this Agreement.

Respondent’s Company Name Authorized Signature – Manual

Physical Address Authorized Signature – Typed

Mailing Address Title

Phone Number Fax Number

Cellular Number After-Hours Number(s)

Date

PROPOSAL - 16

STATEMENT OF SURETY’S INTENT

TO:

We have reviewed the bid of

(Contractor) of

(Address) for the Aircraft Parking Apron Expansion for which bids will be received on: April 24th, 2025

(Bid Opening Date) and wish to advise that should this Bid of the Contractor be accepted and the Contract awarded, it is our present intention to become surety on the performance bond and labor and material bond required by the Contract.

Any arrangement for the bonds required by the Contractor is a matter between the Contractor and ourselves and we assure no liability to you or third parties if for any reason we do not execute the requisite bonds.

We are duly authorized to do business in the State of Florida.

ATTEST:

Surety’s Authorized Signature(s)

(Corporate Seal, if any. If no seal, write “No Seal” across this place and sign)

ATTACH PROPOSAL GUARANTEE

ATTACH POWER OF ATTORNEY

(This form must be completed and submitted with the Proposal. Copies of this form may be filled out and attached to this page.)

PROPOSAL - 17

DISADVANTAGED BUSINESS ENTERPRISE (DBE) STATEMENT

The requirements of 49 CFR Part 26, Regulations of the U.S. Department of Transportation, apply to this contract. It is the policy of the Sponsor to practice nondiscrimination based on race, color, sex, or national origin in the award or performance of this contract. All firms qualifying under this solicitation are encouraged to submit proposals. Award of this contract will be conditioned upon satisfying the DBE requirements of this contract. These requirements apply to all bidders, including those who qualify as a DBE. A DBE contract goal of

4.41 percent has been established for this contract. The bidder shall make good faith efforts, as defined in Appendix A, 49 CFR Part 26, to meet the contract goal for DBE participation in the performance of this contract. Excerpts from 49 CFR Part 26 are included in the “Regulations” section of the Contract Documents.

Within 3 business days after the opening of bids and before the award of the contract, all bidders wishing to remain in competition for award of this contract shall submit The Contractor’s DBE Plan to the Owner. The Contractor’s DBE Plan Form and DBE Letter of Intent Form are located in the “DBE Requirements” section of the Contract Documents.

CERTIFICATION OF BIDDER: The undersigned bidder will satisfy the DBE requirements of these specifications in the following manner (please check the appropriate space):

The bidder is committed to meeting or exceeding the DBE utilization goal stated above on this contract.

The bidder, if unable to meet the DBE utilization goal stated above, is committed to a minimum of % DBE utilization on this contract and will submit documentation demonstrating good faith efforts.

SMALL BUSINESS PARTICIPATION:

This contract does not have a Small Business Element (SBE) set-aside.

Name of Bidder’s Firm:

Street Address:

City: _____________________________________ State: ___________________ Zip: ___________

Bidder’s Status: DBE: ____ Non-DBE: ______

Age of Firm: _________________ Annual Gross Receipts of Firm: ________________________

IRS Number:

Signature and Title

PROPOSAL - 18

DBE LETTER OF INTENT FORM

(Submit one form for each DBE subcontractor, supplier or manufacturer.)

Project Name/Location: Aircraft Parking Apron Expansion - Umatilla Municipal Airport, Umatilla, Florida

FAA AIP Project No:

Name of Bidder’s Firm:

City: State: Zip: _____________________

Name of DBE firm:

City: State: Zip:_____________________

Contact Person: Telephone:____________________________________

Certifying Agency: Expiration Date:_________________

(DBE firm shall submit evidence, such as a photocopy, of their certification status)

Classification: Prime Contractor Subcontractor Joint (circle one) Manufacturer Supplier Venture

SUMMARY OF WORK ITEMS

Work Item(s) Description of Work Item Estimated Quantity Total Value

The bidder is committed to utilizing the above-named DBE firm for the work described above. The estimated dollar value of this work is $ .

Affirmation:

The above-named DBE firm affirms that it will perform the portion of the contract for the estimated dollar value as stated above.

By:

(Signature of DBE firm’s representative) (Title)

If the bidder does not receive award of the prime contract, any and all representations in this

Letter of Intent and Affirmation shall be null and void.

PROPOSAL - 19

CONTRACTOR’S DBE PLAN

(Submit this form and attach one DBE Letter of Intent Form for each DBE subcontractor, supplier or manufacturer.)

Project Name/Location: Aircraft Parking Apron Expansion - Umatilla Municipal Airport, Umatilla, FL

FAA AIP Project No: _________________________________________________________________________

Total Awarded Contract Amount: $

Name of Bidder’s Firm: ________________________________________________________________________

Street Address: _______________________________________________________________________________

City: State: Zip:_____________________

Printed name of signer: ________________________________________________________________________

Printed title of signer: __________________________________________________________________________

DBE UTILIZATION SUMMARY

DBE Contract Amount DBE Value Contract %

DBE Prime Contractor $ x 1.00 = $ %

DBE Subcontractors $ x 1.00 = $ %

DBE Suppliers $ x 0.60 = $ %

DBE Manufacturers $ x 1.00 = $ %

* Total Proposed DBE Participation $ %

Established DBE Goal $ %

* If the total proposed DBE participation is less than the established DBE goal, Bidder must provide written documentation of the good faith efforts as required by 49 CFR Part 26.

Affirmation:

The undersigned hereby assures that the information included herein is true and correct, and that the DBE firm(s) listed on the attached DBE Letter of Intent Forms have agreed to perform a commercially useful function in the work items noted for each firm. The undersigned further understands that no changes to this plan may be made without prior approval from the Civil Rights Staff of the Federal Aviation Administration.

By:

(Signature of Bidder’s representative) (Title)

PROPOSAL - 20

STATEMENT OF GOOD FAITH EFFORTS

AIRCRAFT PARKING APRON EXPANSION

BIDDER:

DATE: _____________________

This form is to be completed if bidder fails to achieve the DBE goals established for this project. The bidder is allowed to use an alternate method that demonstrates the good faith efforts made to meet the goals established as long as all of the requested information is included. Failure to include all requested information shall result in the bid being determined as nonresponsive to the DBE requirements.

The following list is not intended to be exclusive or exhaustive and the City will look not only at the different kinds of efforts the bidder has made, but also the quality, quantity, intensity and timeliness of those efforts.

It is the responsibility of the bidder to exercise good faith efforts. Any act or omission by the City shall not relieve the bidder of this responsibility.

Criteria listed below are excerpted from Appendix A of 49 CFR93, as amended. A response is required to address each cited paragraph. Additional pages may be added as necessary.

1. Attendance at Pre-Bid conference, if held:

Yes No Not Held

2. Whether and when the bidder provided written notice to all certified DBE’s listed on the

Florida Department of Transportation’s BizNet website that perform the type of work to be subcontracted and advising the DBE’s of the specific work the bidder intend to subcontract;

that their interest in the contract is being solicited; and how to obtain information for the review and inspection of contract plans and specifications.

All letters from bidders to prospective DBE subcontractors must be post marked or fax recorded a minimum of 12 calendar days prior to bid opening.

- Provide complete list of all DBE’s solicited.

- Provide DATE letters were mailed (DBE’s will be canvassed as to who sent them letters and what date they were received.) Provide a copy of solicitation and all other letters sent to DBE’s. Recommended information in your solicitation letter can include, but not limited to, the following:

• Project specific information.

• Your willingness to assist with supply purchases.

• Bonding requirements of your firm.

• Any assistance your firm will be giving regarding bonding requirements, lines of credit and insurance requirements.

• Availability of specifications and plans through your office.

• Best time to reach you by phone (DBE firms will be canvassed regarding your responsiveness to their calls and project information they received from your firm.)

• Bid opening date and all addendum information.

• Your requirements/time frames/payment schedules.

PROPOSAL - 21

Attachment 3.A may be used to record the information required to show compliance with this section.

3. Whether the bidder selected feasible portions of work to be performed by DBE’s, including, where appropriate, breaking contracts or combining elements of work into feasible units.

The ability of the bidder to perform the work with its own work force will not in itself excuse a contractor from making positive efforts to meet the established goals.

If appropriate, detail any subcontracting category that you have broken down to assist DBE firms and list firms that have been made aware of this reduced scope.

Subcontracting Category DBE Firm

4. Whether the bidder considered all quotations received from DBE’s and for those quotations not accepted, the bidder shall provide an explanation of why the DBE will not be used during the course of the contract. Receipt of lower quotation from non-DBE will not in itself excuse a bidder’s failure to meet project goals.

List all DBE firms who quoted these projects; the amount quoted, and the successful subcontractor (if not the DBE firm) and their quote:

Name of non-DBE Name of DBE’s Subcontractor Subcontractor’s DBE Quote vs. Chosen Quote

5. Whether the bidder provided interested DBE’s assistance in reviewing the contract plans and specifications.

6. Name the DBE firms provided assistance and describe how your firm provided such assistance.

7. Whether the bidder assisted interested DBE firms in obtaining required bonding, lines of credit or insurance if such assistance was necessary.

If the project was above $200,000 or exempt from the County’s Bond Waiver Program, name the DBE’s assisted and describe the assistance provided.

PROPOSAL - 22

8. Whether the bidder advertised in general circulation, trade association, and/or minority/women - focus media concerning the subcontracting opportunities.

List which papers carried your ad and attach a copy of the ad.

9. Whether the bidders followed up initial solicitations of interest by contacting DBE’s to determine with certainty whether the DBE was interested.

Name the DBE’s you followed up with and describe your follow up efforts.

10. Whether the bidder negotiated in good faith with interested DBE’s, not rejecting DBE’s as unqualified without sound reasons based on a thorough investigation of their capabilities.

a) Provide a detailed statement of reasons why subcontracts were not entered into with a sufficient number of DBE’s to meet the established goals.

b) Provide a list of DBE subcontractors you deemed unqualified and provide an explanation for the construction you reached.

c) For those DBE subcontractors contacted but determined to be unavailable, provide either:

i) a signed letter to the bidder from the DBE stating they are unavailable;

or

ii) a statement from the bidder that the DBE subcontractor refused to submit a letter after reasonable requests; and detailed statement from the Bidder of the reasons for the bidder’s conclusion.

11. Whether the bidder effectively used the services of available minority/women community organizations; minority/women contractors’ groups; local, state and federal minority/women business assistance offices; and other organizations that provide assistance in the recruitment and placement of minority/women business enterprises.

List minority/women organizations contacted.

PROPOSAL - 23

(A minimum of three organizations must be contacted.)

Organization Person Contacted Date Contacted

12. Whether the bidder has utilized DBE subcontractors on other County contracts within the past six months.

List any local projects your firm has performed in the last six (6) months, the DBE subcontractors utilized and the dollar value of the DBE’s subcontractor.

Project Name DBE Firms Used Dollar Value

13. Describe any additional efforts or circumstances which may assist the Authority in

Determining Good Faith Efforts.

PROPOSAL - 24

SAFETY PLAN COMPLIANCE CERTIFICATION

Project Location: Umatilla Municipal Airport – City of Umatilla, Florida

Project Name: Aircraft Parking Apron Expansion

Contractor’s Official Name:

Contact Person: Telephone:

City: State: Zip Code:

Certification Statement:

I certify that I have read the Construction Safety and Phasing Plan (CSPP) and the Construction Safety and Phasing Details, pages G003 through G004 of the Contract Drawings, respectively, and if awarded this Contract, I will abide by its requirements as written. Additionally, I shall read, understand, and abide by any and all applicable requirements set forth in FAA AC 150/5370-2G, Operational Safety on Airports During Construction (or latest edition).

Printed Name of Signer Signature

Title Date

PROPOSAL - 25

PROFESSIONAL REFERENCES

Professional References shall confirm/validate the bidder’s performance on past airport related horizontal construction projects or projects of similar scope and scale. References must have knowledge of the bidder’s previous performance as it relates to overall project delivery and financial performance (bid cost vs. final cost, number of change orders, etc.)

NAME: TITLE:

PHONE #: EMAIL:

AIRPORT: PROJECT:

NAME: TITLE:

AIRPORT: PROJECT:

NAME: TITLE:

AIRPORT: PROJECT:

FIRM OR CORPORATION MAKING BID:

SIGNATURE OF AUTHORIZED PERSON:

PRINTED NAME OF AUTHORIZED PERSON:

PROPOSAL - 26

RELEVANT PROJECT EXPERIENCE

Bidder shall provide three (3) examples of relevant project experience. Relevant project experience is limited to horizontal construction projects within the last 5 years. All fields shall be completed below.

PROJECT #1 NAME:

AIRPORT/PROJECT LOCATION:

CLEINT:

INITIAL BID COST:

FINAL CONSTRUCTION COST:

EXPLAINATION FOR INCREASE IN

CONSTRUCTION COST, IF APPLICABLE:

WAS THE PROJECT COMPLETED

ON TIME (YES/NO):

IF NO, EXPLAIN WHAT CAUSED THE

SCHEDULE OVERRUN:

HAVE ANY CLAIMS BEEN FILED

AGAINST THE BIDDER AS A RESULT OF

THE CONSTRUCTION (YES/NO):

IF YES, EXPLAIN ANY OPEN, CLOSED, OR

PENDING CLAIMS AGAINST THE BIDDER

AS IT RELATES TO THE PROJECT:

FIRM OR CORPORATION MAKING BID:

SIGNATURE OF AUTHORIZED PERSON:

PROPOSAL - 27

PROJECT #2 NAME:

AIRPORT/PROJECT LOCATION:

CLEINT:

INITIAL BID COST:

FINAL CONSTRUCTION COST:

EXPLAINATION FOR INCREASE IN

CONSTRUCTION COST, IF APPLICABLE:

WAS THE PROJECT COMPLETED

ON TIME (YES/NO):

IF NO, EXPLAIN WHAT CAUSED THE

SCHEDULE OVERRUN:

HAVE ANY CLAIMS BEEN FILED

AGAINST THE BIDDER AS A RESULT OF

THE CONSTRUCTION (YES/NO):

IF YES, EXPLAIN ANY OPEN, CLOSED, OR

PENDING CLAIMS AGAINST THE BIDDER

AS IT RELATES TO THE PROJECT:

PROPOSAL - 28

PROJECT #3 NAME:

AIRPORT/PROJECT LOCATION:

CLEINT:

INITIAL BID COST:

FINAL CONSTRUCTION COST:

EXPLAINATION FOR INCREASE IN

CONSTRUCTION COST, IF APPLICABLE:

WAS THE PROJECT COMPLETED

ON TIME (YES/NO):

IF NO, EXPLAIN WHAT CAUSED THE

SCHEDULE OVERRUN:

HAVE ANY CLAIMS BEEN FILED

AGAINST THE BIDDER AS A RESULT OF

THE CONSTRUCTION (YES/NO):

IF YES, EXPLAIN ANY OPEN, CLOSED, OR

PENDING CLAIMS AGAINST THE BIDDER

AS IT RELATES TO THE PROJECT:

PROPOSAL - 29

END OF PROPOSAL

SAMPLE CONTRACT - 1

Umatilla Municipal Airport – Aircraft Parking Apron Expansion City Project No./ITB No. 2025-AP-002

CONTRACT FORM

THIS AGREEMENT is dated as of the day of in the year 20 by and between the City of Umatilla, Florida, having an address at 1 South Central Avenue, Umatilla FL 32784 (hereinafter called Owner) and having an address at

(Hereinafter called Contractor)

Owner and Contractor, in consideration of the mutual covenants hereinafter set forth, agree as follows:

ARTICLE 1 - WORK

Contractor shall perform, construct, and complete all Work as specified and indicated in the Aircraft Parking Apron Expansion Contract.

ARTICLE 2 - CONTRACT TIMES

2.1 Contract Time. The Work shall be substantially complete within the Contract Time as stated in General Provisions Section 80-08 “Failure to Complete on Time” and accepted in accordance with General Provisions Section 50-15 “Final Acceptance”. In addition, intermediate stages or sequences of the Work shall be substantially completed and accepted as in accordance with General Provisions Section 80-08.

2.2 Damages for Delay in Completion. If the Work is uncompleted after the Contract Time, including all extensions and adjustments in accordance with General Provisions Section 80-07 “Determination and Extension of Contract Time”, the sum stipulated in General Provisions Section 80-08 “Failure to Complete on Time” will be deducted from any money due or to become due the Contractor or their surety. Such deducted sums shall not be deducted as a penalty but shall be considered as liquidation of a reasonable portion of damages including but not limited to additional engineering services that will be incurred by the Owner should the Contractor fail to complete the work in the Contract Time provided in this Contract.

ARTICLE 3 - CONTRACT PRICE

3.1 The Owner will pay Contractor for completion of the Work in accordance with the Contract for the Total in the amount of $ , hereby identified as the Contract Price, as shown in the Contractor's Proposal, with discrepancies corrected in accordance with General Provisions Section 30-01 “Consideration of Proposals” if applicable.

3.2 When unit bid price items are included in the Contract Price, the quantities of various units contained in the Proposal are estimated and payment to the Contractor will be made only for the actual quantities of units that are incorporated in the Work or materials furnished in accordance with the plans and specifications, as determined by the Engineer in accordance with General Provisions Section 90, “Measurement and Payment”.

ARTICLE 4 - PAYMENT PROCEDURES

4.1 Partial Payments. Partial payments will be made at least once per month based on the Engineer’s estimate in accordance with General Provisions Section 90, “Measurement and Payment”. Progress payments will be made in accordance with General Provision Section 90-06, “Partial Payments”.

dnickols Text Box

SAMPLE

SAMPLE CONTRACT - 2

Umatilla Municipal Airport – Aircraft Parking Apron Expansion City Project No./ITB No. 2025-AP-002

4.2 Retainage. From the total of the amount determined to be payable on a partial payment, the amount specified in General Provisions Section 90-06, “Partial Payments”, will be deducted and retained by the Owner until the final payment is made.

4.3 Final Payment: Final payment will be made in accordance with General Provisions Section 90-09, “Acceptance and Final Payment”.

ARTICLE 5 - CONTRACTOR'S REPRESENTATIONS

In executing this Agreement, Contractor makes the following representations:

5.1 Contractor has examined and carefully studied the Contract including Addenda.

5.2 Contractor has visited the site and become familiar with and is satisfied as to the general, local and site conditions that may affect cost, progress, performance or furnishing of the Work.

5.3 Contractor is familiar with and is satisfied as to all federal, state, and local Laws and Regulations that may affect cost, progress, performance and furnishing of the Work.

5.4 Contractor has carefully studied all reports of explorations and tests of subsurface conditions at or contiguous to the site and all drawings of physical conditions in or relating to existing surface or subsurface structures at or contiguous to the site (except Underground Facilities) which have been identified in the Contract. Contractor acknowledges that such reports and drawings are not part of the Contract and may not be complete for Contractor's purposes. Contractor acknowledges that Owner and Engineer do not assume responsibility for the accuracy or completeness of information and data shown or indicated in the Contract with respect to Underground Facilities at or contiguous to the site. Contractor does not consider that any additional examinations, investigations, explorations, tests, studies, or data are necessary for the performance and furnishing of the Work at the Contract Price, within the Contract Times and in accordance with the other terms and conditions of the Contract.

5.5 Contractor is aware of the general nature of work to be performed by Owner and others at the site that relates to the Work as indicated in the Contract.

5.6 Contractor has correlated the information known to Contractor, information and observations obtained from visits to the site, reports and drawings identified in the Contract and all additional examinations, investigations, explorations, tests, studies, and data with the Contract.

5.7 Contractor has given Design Engineer written notice of all conflicts, errors,…