IT_Plans.pdf

This IT Plans document supports Volusia County's procurement for Life Safety Systems inspection, testing, maintenance, and repair services across five county facilities located in Daytona Beach and DeLand, Florida. The solicitation (No. 26-B-18LL) requires contractors to perform annual fire alarm system testing and inspection compliant with NFPA 72 standards, annual and semi-annual clean agent fire suppression system inspections per NFPA 2001 requirements, and provide 24/7 emergency repair services. Mandatory pre-bid site visits are scheduled for December 4 and 5, 2025, at 9:30 a.m. at the Daytona Beach Emergency Operations Center, with attendance required for all prospective bidders. Written questions must be submitted by December 19, 2025, at 11:59 p.m., and bid responses are due electronically by January 8, 2026, at 3:00 p.m. The contract includes an initial three-year term with options for two subsequent one-year renewals.

Evaluation criteria include total cost, delivery capability, past performance, technical specifications compliance, and contractor qualifications, with requirements that all technicians hold NICET certification and supervisory personnel maintain a minimum of five years' experience in fire protection systems. Contractors must provide three references from similar government contracts and maintain comprehensive insurance coverage including workers' compensation, commercial general liability, motor vehicle liability, and pollution liability, with the County named as an additional insured. A local preference of up to five percent is available for qualified local businesses with documented permanent locations in specified counties for at least six months prior to the closing date. The solicitation indicates potential subcontractor involvement across electrical, HVAC, and plumbing disciplines, with pricing structured for labor, parts, materials, and emergency response capabilities across the five county facilities.