SOW_(1).docx

SCOPE OF WORK

Life Safety Systems Inspection, Testing, and Repairs Volusia County, Florida

1. PROJECT OVERVIEW

Volusia County seeks qualified contractors to provide comprehensive Life Safety Systems inspection, testing, maintenance, and repair services for the following facilities:

· Daytona Beach Emergency Operations Center (EOC) - 3825 Tiger Bay Road, Daytona Beach, FL 32124

· Deland Administration Center (TCK) 123 W Indiana Ave, Deland Florida

· DeLand IT Facility - 119 W. Indiana Avenue, DeLand, FL

· Daytona Beach Medical Examiner – 3891 Tiger Bay Rd, Daytona Beach FL

· DeLand Supervisor of Elections – 1588 N Woodland Blvd, Deland FL

2. SCOPE OF SERVICES

2.1 Fire Alarm Systems

· Annual Testing & Inspection per NFPA 72 National Fire Alarm Code requirements

· Visual and functional testing of all system components

· Documentation of all deficiencies and recommendations

· Compliance reporting for all applicable codes and regulations

2.2 Clean Agent Fire Suppression Systems

· Annual Inspection & Testing per NFPA 2001 Chapter 6 requirements

· Semi-Annual Inspection of agent quantity and pressure in refillable containers

· Thorough inspection and testing for proper operation by competent personnel

· Note: Discharge tests are not required unless specifically requested

2.3 Central Station Monitoring Services

· Provide off-premises monitoring for fire alarm systems

· 24/7 monitoring and emergency response coordination

· Interface with local fire departments and emergency services

2.4 Maintenance and Repair Services

· Emergency repair services (24-hour availability)

· Scheduled maintenance and component replacement

· Parts and materials procurement

· System troubleshooting and diagnostics

2.5 Online Reporting and Documentation

· Web-based inspection reporting system

· Real-time access to inspection status and compliance documentation

· Historical data maintenance and retrieval

· Electronic delivery of reports and certificates

3. TECHNICAL REQUIREMENTS

3.1 Personnel Qualifications

· All technicians must be NICET certified in appropriate fire protection disciplines

· Supervisory personnel must have a minimum of 5 years of experience in fire protection systems

· All personnel must be properly licensed per Florida state requirements

3.2 Inspection Frequencies

· Fire Alarm Systems: Annual (February timeframe preferred)

· Clean Agent Systems: Annual and Semi-Annual (August timeframe for semi-annual)

· Emergency Services: Available 24/7/365

3.3 Code Compliance

· All work must comply with current NFPA standards

· Florida State Fire Marshal requirements

· Local Authority Having Jurisdiction (AHJ) requirements

· Volusia County standards and specifications

4. DELIVERABLES

4.1 Inspection Reports

· Detailed written reports for each inspection

· Photo documentation of deficiencies

· Compliance certificates upon successful completion

· Recommendations for system improvements or repairs

4.2 Documentation Requirements

· Test results and measurement data

· Equipment inventory and condition assessment

· Warranty information for parts and services

· Maintenance schedules and recommendations

4.3 Emergency Response

· 24-hour emergency service availability

· Response time requirements:

· Emergency calls: Within 4 hours

· Non-emergency service calls: Within 2 business days

· After-hours and holiday service availability

5. PRICING STRUCTURE

Bidders shall provide pricing for the following categories:

5.1 Annual Inspection Services

· Fire Alarm System Annual Inspection (per system)

· Clean Agent System Annual Inspection (per system)

· Clean Agent System Semi-Annual Inspection (per system)

5.2 Labor Rates

· Supervisor/Technician - Normal Business Hours (7 AM - 5 PM, M-F)

· Supervisor/Technician - After Hours & Holidays

· Apprentice - Normal Business Hours

· Apprentice - After Hours & Holidays

5.3 Additional Services

· Central Station Monitoring (annual fee)

· Emergency dispatch and compliance inspection fees

· Parts and materials (markup percentage)

· Travel time and mileage (if applicable)

6. CONTRACT TERMS

6.1 Contract Duration

· Initial term: 3 years

· Optional renewal periods: Up to 2 additional years each

6.2 Performance Requirements

· All inspections must be completed within scheduled timeframes

· Compliance with all applicable safety and insurance requirements

· Maintenance of all required licenses and certifications

· Provision of adequate insurance coverage

6.3 Quality Standards

· All work must meet or exceed industry standards

· Contractor must provide warranty on all work performed

· Customer satisfaction requirements and performance metrics

7. SUBMISSION REQUIREMENTS

Proposals must include:

1. Company Information

· Business license and registration

· Insurance certificates

· Technician certifications and qualifications

2. Technical Approach

· Detailed methodology for each service type

· Quality control procedures

· Emergency response protocols

3. Pricing

· Complete pricing schedule for all services

· Payment terms and conditions

· Price escalation methodology (if any)

4. References

· Minimum 3 references for similar government contracts

· Contact information for reference verification

5. Sample Documentation

· Sample inspection reports

· Online portal demonstration or screenshots

· Compliance certificates examples

Note: This scope of work is based on current service requirements. Bidders should conduct site visits to fully understand the scope and complexity of systems at each facility. Any questions regarding this scope of work should be submitted in writing during the designated question period.