AE IDIQ-R1 pre-qualify meeting_Final.pdf

Pre-Qualification Meeting for Professional Building A/E Services IDIQ Andrew Federowicz ISD/Engineering, Senior Architect

June 24, 2025

• 3:00 PM CT on Tuesday, July 1st - Submit questions to damico@fnal.gov

• Wednesday, July 9th - Amendment with Q&A will be released

• 5:00 PM CT on Friday, July 18th - Qualifications due to damico@fnal.gov

Important Dates mailto:damico@fnal.gov mailto:damico@fnal.gov

• Requires 3 main parts:

• Statement of Interest/Cover Letter

• Narrative and Company Information

• Corporate Quality Control Plan – separate section/attachment

• Key Personnel

• If A/E firm is submitting for multiple categories, please submit separate, stand-alone qualifications for each category!!

• Complete/sign PUR-466 (Exhibit D) and SARC (Exhibit E)

Qualifications Submission

15.1

15.2

15.3

Categories of Projects

Interior Design, Furniture, and Furnishings

Building Code and Life Safety

Repair, Maintenance, and Alterations

15.1

Category Overview:

• Small projects focused on maintaining lab infrastructure.

• Emphasis on analysis and problem-solving.

• Multi-disciplined or specialized tasks.

• Competitive fixed-price procurement:

‒ Requires Construction Documents package:

drawings, specifications, Class 1 estimate, Statement of Work.

• Time and Materials procurement:

‒ Includes documentation of existing conditions for repair, maintenance, or alteration work.

1. Interior Finish Upgrades

2. Architectural Envelope Repairs

3. Roof Replacement or Retrofit Design

4. Lobby, Entrance, and Public Space Upgrades

5. Architectural Support for Building Systems Modernization

6. Exterior Facade Improvements and Material Replacement

Repairs, Maintenance, Alterations Example of Potential Task Orders:

Repairs, Maintenance, and Alterations

Example Project:

Ramsey Auditorium Entrance Improvements

• Improvements to the Ramsey Auditorium entrance to enhance aesthetics and performance were requested by facilities maintenance department .

• A/E proposed replacement of deteriorated vestibule entrance with revolving door and provided the following construction document deliverables:

A/E Deliverables Drawings G-1 Vicinity Plan, Index D-1 Demo Plan & Exist. Elev.

A-1 Floor Plan & Ext. Elev.

A-2 Enlarged Plan & Details A-3 Section & Details

Specifications 07901 Joint Sealants 08410 Alum. Entrances 08810 Glazing 84233 Revolving Door 96623 Epoxy Resin Terrazzo

Interior Design, Furniture, and Furnishings 15.2

Material Pallettes

Furniture Selections

3D Visualization

Types of Projects

• Minor space modifications

• Full reconfiguration and modernization of departments.

Projects may be:

• Multi-disciplined or specialized.

• Comprehensive covering planning, design, and construction administration or may be for specific phases.

Deliverables may include:

• Renderings and presentations to stakeholders

• Construction Document packages, including detailed drawings, specifications, Class 1 cost estimates, schedules, and a Statement of Work, all prepared for competitive fixed price procurement

• Furniture and furnishings will generally be from the GSA schedule and will require layouts, specifications, and vendor proposals. Maintaining existing building standards may be required.

Material Palettes

Furniture Selections

3D Visualization

Example of Potential Task Orders:

1. Interior Space Planning & Programming

2. Furniture & Furnishings Design Packages

3. Finish & Material Selection

4. Furniture Standards Development

5. Furniture Procurement Support

6. Construction Support & Installation Oversight

7. Custom Millwork Design

Example Project:

Training Center Office Remodel

• Demolition and removal existing offices and workstation

• 14 new cubical, 3 private offices, break room kitchenette.

A/E Services Provided:

• Schematic Design,

• Design Development

• Construction Documentation

• Construction Administration

Example of a Furniture Specification for Fixed Price Bid

3D visualization of new office area

15.3

Example of Potential Task Orders:

1. Comprehensive Code Compliance Review

2. Life Safety Drawing Development

3. Existing Building Evaluation

4. Fire Protection Systems Coordination

5. Accessibility Analysis and Recommendations

6. Code Equivalency & Variance Justification Support

7. Construction Field Support

8. Support for Preliminary Project Plans and DOE Reviews

Site 38 Building Exterior

Site 38 Second Floor

Site 38 Nonrated door at North Stairway

Example Project:

Life Safety at Site 38 2nd Floor Life Safety analysis required to designate the second floor of the Site 38 building as a conference room and upgrade it into a video conferencing center.

A/E Firm Deliverables

• A/E assessed conditions to determine necessary modifications to ensure the space meets the Means of Egress requirements outlined in the International Building Code (IBC).“

• Final deliverable provided to Fermilab included a report summarizing the required modifications.

When preparing your proposal:

• Prioritize clarity, conciseness, and relevance to the SOW.

• Focus on demonstrating your expertise efficiently and effectively

Proposals that are:

• Succinct and directly address the project requirements will be evaluated more favorably than those filled with promotional material or extraneous content.

Proposals