Exhibit C-SOW_ArchEng Services_IDIQ_2025_0609.pdf

Statement of Work (SOW) Architectural/Engineering Services

MATOC-IDIQ

Professional Building Architectural and Engineering Services June 9, 2025

INTRODUCTION / PURPOSE

Department of Energy’s (DOE) Fermi National Accelerator Laboratory (FNAL) is America’s premier particle physics and accelerator laboratory that strives to solve the mysteries of matter, energy, space, and time for the benefit for all. Located in Batavia, Illinois, it is managed by the Fermi Forward Design Group (FermiForward) for the U.S. Department of Energy Office of Science.

FermiForward’s Infrastructure Services Division – Engineering Department (ISD-E) oversees a diverse range of projects, including alterations, repairs, and new construction, with budgets ranging from a few thousand to several million dollars. These projects typically involve but are not limited to studies or the creation of technical documents for new construction or the renovation of facilities in industrial, office, public, and housing environments.

This Statement of Work (SOW) relates to professional A/E Services provided by ISD/ENG to fulfill these responsibilities.

GENERAL SCOPE

The A/E shall furnish the personnel, facilities, equipment, materials, travel, and supplies necessary to perform various architectural/engineering services, when ordered by FermiForward’s Procurement, and as required by ISD E at Fermilab in Batavia, Illinois, or at designated off-site locations, for FermiForward.

The A/E shall perform all tasks in-house or use a team of sub-tier subcontractors approved by FermiForward to provide complete coverage for all possible task assignments listed below, hereinafter referred to as the Work.

A/E services shall include all normal and customary professional A/E services per the Illinois Architecture, Professional Engineering, and Structural Engineering Practice Acts required of a qualified, professionally licensed A/E and its sub-tier subcontractors, and complete the various tasks in accordance with FermiForward’s requirements as outlined herein and in any Task Orders, as well as applicable portions of the U.S. Department of Energy and the State of Illinois codes, orders, and regulations.

General Scope Requirements The Subcontractor shall be able to accomplish various tasks including but not limited to, the following general requirements:

• Condition Assessments

• Project Definition and Requirements Reports

• Conceptual Designs, Schematic Designs, and Design Developments (aka Conceptual Design

Reports and Project Execution Plans)

• Project Design and Drawing Documents for all phases of the project and for various procurement vehicles (T&M, FFP, Design/Build, and CMGC)

• Construction Documents

• Procurement and RFP Support

• Delivery of Drawings in AutoCAD and Revit (BIM) formats

• Cost Estimating as appropriate for all phases of the project

• Project Scheduling

• Construction Phase Support

• Value Engineering Analysis

• Alternatives Analysis

• U.S. Department of Energy (DOE) High Performance Sustainable Building (Guiding Principle)

Assessments

• Net Zero Building Assessments and Designs

• Site Planning

• Master Planning

• Repair and Alteration Design for Firm Fixed Price Procurements

Architectural and Engineering Scope Requirements For each assigned task, the Subcontractor shall be responsible as the Architect/Engineer of Record for design and construction. The Subcontractor shall have the capability to provide architectural and engineering support for the following tasks categories:

Repair, Maintenance, and Alterations Tasks in this category will generally be small projects in support of maintaining the lab infrastructure.

Work will include analysis and problem solving. Projects may be multi-disciplined or specialized.

In most cases, a Construction Documents package will be required for competitive firm fixed-price procurement and includes, but is not limited to, drawings, specifications, a Class 1 estimate, and a Statement of Work.

Projects may be:

• Multi-disciplinary or specialized engineering expertise.

• Services related to specific project phases.

Deliverables may include:

• Documentation of existing conditions for repair, maintenance, or alteration scopes of work.

• Detailed drawings, specifications, Class 1 cost estimates, schedules, and a Statement of Work—all prepared for competitive firm fixed-price or time and material procurement.

Interior Design, Furniture, and Furnishings

This category covers a variety of projects, ranging from minor space modifications to complete reconfigurations and modernizations of departments or divisions.

Task Requests may involve:

• Multi-disciplinary or specialized engineering expertise.

• Comprehensive, spanning planning, design, and construction administration.

• Services related to specific project phases.

Deliverables may include:

• Renderings and Construction Document Packages.

• Detailed drawings, specifications, Class 1 cost estimates, schedules, and a Statement of Work—all prepared for competitive firm fixed-price procurement.

Furniture and furnishings will generally be from the GSA schedule and will require layouts, specifications, and vendor proposals. Maintaining existing building standards may be required.

Building Code and Life Safety Tasks in this category will provide multi-disciplinary building and safety services and will cover plan review and analysis of projects, inspections, and investigations, as well as incidental services that the professionals providing those services may logically or justifiably perform to determine conformance to the International Building Code, The Architectural Barriers Act (ABA), the Fermilab Environment, Safety and Health Manual (FESHM) for building construction, and OSHA 1910 and 1926.

Task Requests may involve:

• Interpretation of code sections to assist with the Fermilab Design Review process.

• Evaluation of code compliance at isolated components or full building or major renovations.

Deliverables may include:

• Reports and documentations providing opinions on code or regulation sections.

• Inspection of substantially complete construction for code and safety compliance required for issuance of Authorization for Use and Possession (AUP).

Quality Scope Requirements For each task category, the Subcontractor may be required to submit a Corporate Quality Control Plan with each Task Order proposal. This plan will detail the means and methods the Subcontractor may be required use to ensure that the work meets an acceptable quality level specified in the Task Order proposals.

Tasks may be required to include the appropriate levels of “Value Engineering” and “Quality Control” to assure that the final product complies with the applicable codes and standards and conforms to the technical requirements of the project. The Subcontractor is responsible for the coordination of the design across all disciplines and all quality assurance of work produced by the Subcontractor and their sub-tier subcontractors.

Quality Control for the 100 percent document submittal shall be accomplished by the Subcontractor prior to transmitting to FermiForward.

TASK ORDERS

1. Task Orders

a. Task Orders are awarded in accordance with the terms and conditions of the Subcontract.

b. In general, A/E professional services associated with this subcontract will be for the facilities and infrastructure located at the Fermilab site in Batavia, Illinois.

2. Reporting Requirements. Reporting requirements will be designated in the Scope of Work for each Task Order. For all Task Orders, the Subcontractor shall provide the following submittals and reporting information:

a. Schedule. The A/E shall submit a schedule for the deliverables within 15 days of receipt of the Task Order for the initial subcontract and any change order thereafter. The schedule shall include milestones at the completion of major activities including project reviews.

b. Monthly Submittals. The following information shall be submitted monthly:

i. Narrative description of project progress.

RESPONSIBILITIES OF THE SUBCONTRACTOR

1. Responsibility for Professional Services.

The completed deliverables shall be clear, definite, comprehensive, and developed to appropriate level of detail to be conducive to construction bidding or code analysis. The A/E is responsible for performing the work in accordance with professional standard practices and FermiForward requirements identified in this Statement of Work and in the Statement of Work for each Task Order.

a. Quality.

i. The Subcontractor is responsible for the professional quality, technical accuracy, and the coordination of all designs, drawings, specifications, and other services furnished under this subcontract.

ii. The Subcontractor warrants that it shall perform its services in accordance with the standards of care and diligence normally practiced by recognized firms in performing services of a similar nature.

iii. The Subcontractor shall, without additional compensation, correct or revise any errors or deficiencies in its designs, drawings, specifications, and other services.

b. Requirements for Professional Registration. The Subcontractor shall ensure that architects or engineers registered to practice in the professional field involved in a State, the District of Columbia, or an outlying area of the United States, shall prepare or review and approve the design of architectural, structural, mechanical, electrical, civil, or other engineering features of the work. Final Designs approved for construction shall be submitted with a cover letter from the Subcontractor containing all signatures and engineers’ seals required for the project.

2. Safety.

a. A/E employees performing field work (e.g., inspections) on the FermiForward site shall perform such work in compliance with FermiForward safety requirements. The A/E shall prepare a Job Safety Analysis for FermiForward review and approval covering its field work. Any A/E employees who perform field work shall complete a FermiForward safety orientation. Those A/E employees performing field work may also be required by FermiForward to attend other safety training for specific hazards encountered during the work.

b. A/E designs shall support compliance with the Fermilab Environment, Safety, and Health Manual (FESHM). FESHM contains FermiForward’s policies and procedures designed to manage environmental, safety, and health (ES&H) hazards in accordance with the requirements of the Work Smart (WS) set of ES&H standards attached to the DOE contract.

3. Cost Estimates.

If required by the task category, the A/E shall prepare estimates of the construction contract price at various times during the design process that are sufficient to ensure that the design remains within FermiForward’s construction contract price limit as the design is developed. The cost estimates shall be in the UniFormat cost estimating framework. At a minimum, the A/E shall prepare and submit construction contract price estimates at the following design milestones:

a. Preliminary Design Cost Estimate (Class 3)

b. 60% Final Design Cost Estimate (Class 2)

c. 90% Final Design Cost Estimate (Class 1)

d. 100% Final Design Cost Estimate (Class 1)

4. Design Document Coordination.

If required by the task category, The A/E shall confirm that all design documents are coordinated at each phase of the design process and coordinated prior to completion of the Final Design phase so that all interfaces between system components and equipment are clearly shown in design drawings and are cohesive, without exception.

5. Project Reviews.

The Subcontractor shall participate in FermiForward’s project oversight activities, including Design Reviews, Comments and Compliance Reviews, Director’s Reviews, DOE Independent

Design Reviews, Submittals, RFIs, and Change Control.

Handbooks, Manuals, Guides, and CAD Standards The Subcontractor shall perform its work under this subcontract in accordance with the following FermiForward documents:

1. A/E Consultant Handbook dated April 2008: AEConsultantHandbook.pdf

2. GIS Standard Manual dated November 2015: GISStandardsManual.pdf

3. Design Guides dated March 2015: Design Guide.pdf

4. CAD Standard Manual dated July 2017: CAD Standards 2017.pdf

5. Building Information Modeling (BIM) Guide dated March 2015: BIM_Guide.pdf

6. Graphic Standards – Templates: Graphic Standards – Templates

FermiForward Standard Construction Specifications FESHM Chapter 7010 (ESH Program for Construction) must be included in all design deliverables for FermiForward construction solicitations. For reference, these documents are included with Exhibit H and consist of the standard FermiForward Division 01 General Requirements that may be tailored to meet project-specific needs.

• 010010 General Requirements

• 013100 ESH Construction Requirements

• 013300 Submittals

• 014100 Quality Requirements https://web.fnal.gov/organization/fess/Shared%20Documents/AEConsultantHandbook.pdf https://web.fnal.gov/organization/fess/Shared%20Documents/GISStandardsManual.pdf https://web.fnal.gov/organization/fess/Shared%20Documents/2015%20Design%20Guide%20reissued%20July%202018%20with%20updates%202018%200726.pdf?Web=1 https://web.fnal.gov/organization/fess/Shared%20Documents/CAD%20Standards%202017.pdf https://web.fnal.gov/organization/fess/Shared%20Documents/BIM_Guide.pdf https://www.fnal.gov/faw/designstandards/templates/