Invitation for Bid - Piedmont and Tidewater Dormitories Roofing Replacement.pdf

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Invitation for Bids (Rev. 08/21)

INVITATION FOR BIDS (IFB)

1. Project Information

Solicitation Date: 22 February 2024

Project Name: Piedmont and Tidewater Dormitories Roofing Replacement

Building Name: Piedmont and Tidewater Dormitories (refer to Attachment G - Fairfax

Campus Map & Directions for location of buildings)

Project Code #: 247-221547

Project Location: Mason’s Fairfax, Virginia Campus

Mason Project Manager: Christy Hogan - chogan6@gmu.edu

Mason Bid Officer: Michele Kelly – mkelly29@gmu.edu

Scope of Services: Sealed bids are invited for construction services for the removal of the existing asphalt shingle roofing, underlayment, flashings and roof penetrations on the Piedmont and Tidewater dormitory buildings, and replacement with a new asphalt shingle roofing system. Additional insulation is to be installed in the attic spaces. The existing built-up roofing on the low roof connecting the Piedmont and Tidewater buildings shall be removed down to the existing deck and replaced with a fully-adhered EPDM roofing system. The buildings will remain occupied and operational throughout construction and occupants and pedestrians shall be protected at all times

Work Schedule: Work can be performed Monday through Friday from 7:00am – 5:00pm. Work required outside of these days and hours requires approval from Mason’s Project Manager. 48-hour notice is a requirement.

2. Bidding Information

In accordance with Executive Order No. 51 as Amended on 26 May 2020, Bids will be received electronically through Mason’s Construction Management Software Program, e-Builder using the Bidding Portal. The deadline for submitting bids is 2:00 P.M. sharp, as determined by the Bid Officer, on Monday, 25 March 2024.

The bids will be opened and read aloud utilizing Mason’s Teams Meeting Software beginning at 2:00 P.M., on Tuesday, 26 March 2024, all bidders who wish to attend the Bid Opening are required to notify the Bid Officer, Michele Kelly by COB on Monday, 25 March 2024 by email – mkelly29@gmu.edu . The Bid Opening Invite will be issued to all bidders who have requested an invite the evening of Monday, 25 March 2024.

Procedures for submitting a bid, claiming an error, withdrawal of bids and other pertinent information are contained in the Instructions to Bidders, which is part of the Invitation for Bids. Withdrawal due to error in bid shall be permitted in accord with Section 9 of the Instructions to Bidders and § 2.2-4330, Code of Virginia. The Owner reserves the right to reject any or all bids.

mailto:chogan6@gmu.edu mailto:mkelly29@gmu.edu mailto:mkelly29@gmu.edu

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The Invitation for Bid for this project, including the drawings and the specifications containing the information necessary for bidding, may be obtained from the Virginia Department of General Services’ central electronic procurement website, at https://eva.virginia.gov

The contract shall be awarded on a lump sum basis as follows: The Total Base Bid Amount including any properly submitted and received bid modifications plus such successive Additive Bid Items as the Owner in its discretion decides to award in the manner set forth in Paragraph 12 of the Instructions to Bidders (HECO-7A-EB). ‘Notice of Award’ or ‘Notice of Intent to Award’ will be posted on eVA, Virginia Department of General Services’ central electronic procurement website, at https://eva.virginia.gov eVA Vendor Registration: The bidder or offeror shall be a registered vendor in eVA. Registration requirements can be found on the eVA Website - https://eva.virginia.gov/register-now.html

Contractor registration is required in accordance with Section 54.1-1103 of the Code of Virginia. See the Invitation for Bids for additional qualification requirements.

Bid Package Documents

Step 1 - In accordance with Executive Order No. 51 as Amended on 26 May 2020, Bids shall be submitted electronically through Mason’s Construction Management Software Program, e-Builder using the Bidding Portal. Guidelines on registering through the Bidding Portal can be found by utilizing the link below:

https://gmufacilities.freshdesk.com/support/solutions/articles/33000234600-e-builder-bidding-portal-information

Step 2 - Once the bidder has registered / created an account in e-Builder utilizing the link above, bidders need to use the link below to reach the bid package documents for bidding.

https://gateway.app.e-builder.net/app/bidders/landing?accountid=5d3d2b26-d94b-4137-8e41-ce06ff01c352&projectid=73b289ac-a263-4922-b9ed-c5419c9e1a73&bidpackageid=d1b3c4cd-a1fc- 4e68-a0d7-a5f394cd6247

Bid Submission Document Requirements

1. Standard Bid Form must be completed and signed by bidder and submitted with bid submission.

2. Invitation for Bid must be completed and signed by bidder and submitted with bid submission.

3. Any addendums issued during the bidding period must be executed and submitted with bid submission.

4. Contractor is required to submit Attachment E - HECO-12 - Schedule of Values with bid submission.

5. Contractor is required to submit a project schedule utilizing the project dates stated within this

Invitation for Bid with bid submission. Submission of project schedule, that is a solicitation requirement, that does not meet the Invitation for Bid project dates as stated, will be considered a non-responsive bidder bid submission.

6. Any bid in response to this solicitation shall be valid for sixty (60) calendar days. At the end of the sixty (60) calendar days the bid may be withdrawn at the written request of the bidder. If the bid is not withdrawn at that time, it remains in effect until an award is made or the solicitation is https://eva.virginia.gov/ https://eva.virginia.gov/ https://eva.virginia.gov/register-now.html https://gmufacilities.freshdesk.com/support/solutions/articles/33000234600-e-builder-bidding-portal-information https://gmufacilities.freshdesk.com/support/solutions/articles/33000234600-e-builder-bidding-portal-information https://gateway.app.e-builder.net/app/bidders/landing?accountid=5d3d2b26-d94b-4137-8e41-ce06ff01c352&projectid=73b289ac-a263-4922-b9ed-c5419c9e1a73&bidpackageid=d1b3c4cd-a1fc-4e68-a0d7-a5f394cd6247 https://gateway.app.e-builder.net/app/bidders/landing?accountid=5d3d2b26-d94b-4137-8e41-ce06ff01c352&projectid=73b289ac-a263-4922-b9ed-c5419c9e1a73&bidpackageid=d1b3c4cd-a1fc-4e68-a0d7-a5f394cd6247 https://gateway.app.e-builder.net/app/bidders/landing?accountid=5d3d2b26-d94b-4137-8e41-ce06ff01c352&projectid=73b289ac-a263-4922-b9ed-c5419c9e1a73&bidpackageid=d1b3c4cd-a1fc-4e68-a0d7-a5f394cd6247

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7. If a Bid Bond is required, Contractor is required to complete, execute and submit Attachment H -

HECO-10.2 - Standard Bid Bond with bid submission. Refer to Item 3 below for Project Bonding requirements.

3. Bonding Requirements

All bid submissions greater than $500,000.00 will require the following bonds

a) HECO-10 - Standard Performance Bond

b) HECO-10.1 - Standard Labor and Material Payment Bond

c) HECO-10.2 - Standard Bid Bond (bond is completed, executed and submitted with bid)

4. Pre-Bid Meeting

An Optional Pre-Bid Meeting has been scheduled for Wednesday, 28 February 2024 at 9:00am meeting at the Facilities Administration Building in Conference Room 102 (Attachment G - Fairfax Campus Map & Directions for location). All bidders who plan to attend are REQUIRED to notify Mason's Project Manager by COB on Tuesday, 27 February 2024.

Site Visits Mason does not perform individual site visits to perspective bidders.

5. Bidders Questions

Bidders Questions must be submitted through Mason’s Construction Management Software Project, e- Builder on or before Wednesday, 13 March 2024. Responses to questions will be issued by Addendum.

Owner reserves the right to respond to any questions received after the date as indicated in the Invitation for Bid.

6. General Information

Mason e-Builder Software

The awarded contractor will be responsible for contacting Mason’s e-Builder Team for all appropriate and necessary training required to utilize our system properly during the construction phase of this project.

Mason e-Builder Team Email - ebuilder@GMU.EDU

Mason utilizes the e-Builder Construction Management Software Program to manage construction projects. Information, steps and guidelines regarding General Contractor processes can be found by following the link below:

https://gmufacilities.freshdesk.com/support/solutions/folders/33000208553

Electronic Card Access Contractors are responsible for electronic access cards that are issued by Mason for awarded contracts on our campuses. It's the responsibility of the contractor to return the access card(s) issued upon final completion of the project. If a card(s) are lost, stolen, misplaced or not return upon final completion, the mailto:ebuilder@GMU.EDU https://gmufacilities.freshdesk.com/support/solutions/folders/33000208553

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Parking and Permits Contractors are required and responsible for all parking permits required / needed to perform and complete all work associated with this Invitation for Bid. All parking permit requirements, guidelines and fees can be found by utilizing the links below:

Virtual Permit Program - https://transportation.gmu.edu/virtual-permit/ Parking Permit Rates - https://transportation.gmu.edu/policies/#ParkingPermitsFees

SWaM Information

It is the policy of George Mason University to contribute to the establishment, preservation, and strengthening of small, women and minority owned businesses (SWaM), as certified by the Commonwealth of Virginia’s Department of Small Business and Supplier Diversity (SBSD), and to encourage their participation in Mason’s procurement activities. To this end, Mason has established an overall SWaM participation goal of 50% for fiscal Year 2024 and encourages Contractors to provide for the participation of SWaM businesses through partnerships, joint ventures, subcontracts, or other contractual opportunities.

Safety, Emergency, & Enterprise Risk Management

All personnel are required to adhere to Mason’s COVID Safety Plan which can be found by following this link - https://seerm.gmu.edu/employee-health-and-well-being/coronavirus/

7. Project Required Documents

All required project documents for this project can be found on Mason's Facilities Website by following the link -https://facilities.gmu.edu/resources/heco-dgs-forms/

Mason's Higher Education Capital Outlay Manual (HECO) can be found by following the link below:

https://facilities.gmu.edu/resources/heco-dgs-forms/

8. Project Compliance

In compliance with and subject to your Invitation for Bid and the documents therein specified, all of which are incorporated herein by reference, the undersigned bidder proposes to furnish all labor, equipment, supervision and materials and perform all work necessary for construction of this project, in accordance with Item 1 – Project Information and any attached drawings, sketches, floor plans, specifications, etc.

9. Disqualification of Contractors

By signing this bid or proposal, the undersigned certified that this Bidder or any Officer, Director, Partner or Owner is not currently barred from bidding on contracts by any Agency of the Commonwealth of Virginia, or any public body or agency of another of state, or any agency of the Federal Government, nor is this Bidder a subsidiary or affiliate of any firm / corporation that is currently barred from bidding on contracts by any of the same.

https://transportation.gmu.edu/virtual-permit/ https://transportation.gmu.edu/policies/#ParkingPermitsFees https://seerm.gmu.edu/employee-health-and-well-being/coronavirus/ https://facilities.gmu.edu/resources/heco-dgs-forms/ https://facilities.gmu.edu/resources/heco-dgs-forms/

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10. Bid Certification

I certify that the firm name given below is the true and complete name of the Bidder and that the Bidder is legally qualified and licensed by the Virginia Department of Professional and Occupational Regulation, Board for Contractors, to perform all Work included in Item 1 – Project Information of this Invitation for Bid.

Bidder: By:

(name of firm) (signature)

Virginia License No: Title:

Telephone No: Email:

Virginia License No Expiration Date: Class:

State Corporation Commission No: Status:

FEIN No: SSN No:

11. Project Dates

Solicitation Date: 22 February 2024 Optional Pre-Bid Meeting Date: 28 February 2024 Bidders Questions Due: 13 March 2024 Bidders Questions w/Responses Due: 15 March 2024 Bid Submission Date: 25 March 2024 Bid Opening Date: 26 March 2024 Project Award Date: 05 April 2024 Construction Start Date: 13 May 2024 Substantial Completion Date: 02 August 2024 Final Completion Date: Thirty (30) calendars day after substantial completion date

12. Attachments Attachment A - Approved As Noted Const Drawings – 02.13.24 Attachment B - Approved for Const Manual - 01.19.24 Attachment C - HECO-7A-EB - Instructions to Bidders Attachment D - General Conditions of the Construction Contract (CO-7) Attachment E - HECO-12 - Schedule of Values Attachment F - Mason-HECO-Manual-2023-V2.0-1 Attachment G - Fairfax Campus Map & Directions Attachment H - HECO-10.2 - Standard Bid Bond Attachment I - Mason 2024 Holiday Schedule Attachment J - Mason Academic Calendars