Addendum No. 1.pdf

Facilities

10402 Rivanna River Way Fairfax, VA 22030

Phone: (703) 993-2520

ADDENDUM NO. 1

Project No: 247-221547 Project Name: Piedmont and Tidewater Dormitories Roofing Replacement

George Mason University Purchasing & Fiscal Services Facilities Administration Building 4400 University Drive – MSN 1E4 Fairfax, Virginia 22030-4444

Date: 01 March 2024

From: Michele Kelly, VCCO

Contract Specialist 703.993.4019

To: All Potential Bidders

Addendum No. 1 is being issued to provide all bidders with the following project clarifications and/or revisions

• Optional Pre-Bid Meeting Sign-in Sheet

• Optional Pre-Bid Meeting Minutes

Bidders must acknowledge receipt of Addendum No. 1 with their bid submission. Bid submission due date is 25 March 2024 @ 2:00pm.

Except as amended or clarified herein, all terms, conditions and provisions of the original Invitation for Bid (IFB) remains unchanged, and all changes and clarifications stated above and within this Addendum are hereby made part of the IFB Requirements and Contract Documents, and shall be taken into account in the preparation of the bid submission and the execution of all work.

Acknowledgment

(signature) (date)

(company)

Agenda Purpose Pre-bid Meeting Agenda – Tidewater/Piedmont Re-Roofing Project #221547 Date 2.28.24 Time 9:00 AM Location FAC Conf 102

Item

NEW BUSINESS

24.2.28.01 Project Contacts Information

George Mason Facilities A/E Team – Cole & Denny George Mason Housing

24.2.28.02 Project Scope Information

Removal of the existing asphalt shingle roofing, underlayment, flashings and roof penetrations on the Piedmont and Tidewater dormitory buildings, and replacement with a new asphalt shingle roofing system. Additional insulation is to be installed in the attic spaces. The existing built-up roofing on the low roof connecting the Piedmont and Tidewater buildings shall be removed down to the existing deck and replaced with a fully-adhered EPDM roofing system. The gutters and downspouts are existing to remain, however they shall be inspected, cleaned and re-set to insure proper drainage. The existing lightning protection system shall be removed and reinstalled as needed to accomplish the work. At the completion of the project, the contractor shall engage a certified 3rd party testing agency for UL 96A Master Label Certificate. The buildings will remain occupied and operational throughout construction and occupants and pedestrians shall be protected at all times.

24.2.28.03 Bid and Project Schedule Information

Bid Solicitation Dates 2/28/2024 Optional Pre-Bid Conference 3/13/2024 Questions from Bidders Due by COB. All questions must be submitted through eBuilder!

3/15/2024 Response to Questions 3/25/2024 Bids due at 2:00pm 3/26/2024 Bid Opening at 2:00pm 4/5/2024 Contract Award and Notice to Proceed 5/13/2024 Start of Work 8/2/2024 Substantial Completion

24.2.28.04 Project Documents Information

Plans and Specifications/Project Manual dated 1/19/24 (OUBO approval date stamp 2/13/2024) are available on eVA.

The sign in sheet and notes from this meeting will be issued as an Addendum

24.2.28.05 Bid Bonds and Performance and Material Bonds Information Certificate of Insurance will be required, including Builder's Risk, in accordance with the CO-7. Project bonding requirements are on Page 3 of the Invitation for Bid

24.2.28.06 Bid Form Information

Bids are to be submitted through e-Builder. Bids will not be accepted through email, fax, courier or hand delivery. Mason encourages

Facilities 4400 University Drive, MS 1E4, Fairfax, Virginia 22030 Phone: 703-993-2520; Fax: 703-993-2521

221547 – Tidewater & Piedmont Re-roofing February 28, 2024 contractors to register ahead of time and not wait until right before the bid deadline to submit bids

Please refer to the instructions in the Invitation for Bid as to what forms are required to be submitted with the bid (Schedule of Values, Small Business Participation etc is to be included with the bid submission)

Please note that there is unit pricing on the bid form (PART B) for replacement of plywood sheathing.

24.2.28.07 Sales Tax Information

Contractors are to pay Sales Tax on Materials, equipment, etc. GMU’s tax exemption status does not extends to contractors. Refer to Article 16 in the Instructions to Bidders form HECO-7A-EB

24.2.28.08 Material Storage/ Dumpster/Staging Information

The buildings can be access from Chesapeake River Lane and Rivanna Lane. Material Storage and Staging – to be coordinated with the successful contractor. On site storage is limited to the area surrounding the buildings. Keep the loading areas, driveways, sidewalks, and areas adjacent to the premises clear and available for use by the Owner and the Owner’s employees at all times. Do not use these areas for parking or storage of materials. Schedule deliveries to minimize space and time requirements for storage of materials and equipment on site. Pedestrian Protection Plan: Overhead protection required at all exterior doors/entrances and walkways. Temp construction fencing shall be provided around the building perimeter to protect pedestrians from any potential falling roof debris.

Access for the roof insulation work is through an attic access hatch.

Access to the shingle roof area will be via an exterior scaffolding stair system or lift that shall be contractor provided. The shingle portions of the buildings are 5 and 6 stories high (plus attic). The EPDM portion of the building is 2 stories high.

24.2.28.09 Wage Scale Information

Project is NOT subject to Prevailing Wages

24.2.28.10 Restroom Locations Information

Restrooms shall be Contractor furnished.

24.2.28.11 Work Hours Information

Work is to be conducted between the hours of 7:00 am and 7:00pm. For work conducted outside of these hours, coordinate with the project manager for approval.

Refer to the GMU Calendar (Attachments I & J) for Holiday information and Academic Calendar.

24.2.28.12 Site Cleanliness Information

Areas outside of the work site are to be kept clean and free from damage.

Secure roofing materials and do not allow debris to blow off the roof or from staging areas. Floor, wall protection, and elevator protection should be used to prevent damage to existing finishes for any access within the building interior. It is recommended that the contractor photograph the existing conditions prior to starting work.

24.2.28.13 Shutdown Notice and Fire Watch Responsibility Information If building shutdowns are required, provide a minimum of one week of notice prior to the anticipated shutdown date. Outages that may impact occupant use will need to be scheduled at a time that is least impactful to occupants and may require off hours work

The Contractor is responsible for fire watch during outages of the sprinkler system and/or fire alarm system.

24.2.28.14 Testing & Inspection Information

GMU will provide the third party inspector for the roofing work

All other inspections will be performed by the OUBO office.

24.2.28.15 Parking Information

Parking on the campus is regulated for all visitors, students, faculty and staff. Refer to Page 4 of the Invitation for Bid for Parking Guidelines and associated fees. There is limited parking on site which will be dedicated to deliveries only. NO CONTRACTOR

VEHICLE PARKING AT THE SITE

24.2.28.16 Authority Having Jurisdiction Information

The authority having jurisdiction for this project is the Office of the University Building Official for the building permit. There is no fee for the building permit.

24.2.28.17 EVA Fees Information

Contractors must be registered with eVA in order to be awarded the project. In lieu of permit fees, the Commonwealth charges a fee to the successful contractor. Link to fee schedule:

https://dgs.virginia.gov/globalassets/business-units/dps/documents/billing/Current-eVA-Fees-Effective-07-01-2014.pdf https://dgs.virginia.gov/globalassets/business-units/dps/documents/billing/Current-eVA-Fees-Effective-07-01-2014.pdf https://dgs.virginia.gov/globalassets/business-units/dps/documents/billing/Current-eVA-Fees-Effective-07-01-2014.pdf

24.2.28.18 Coordination Information

Any landscaped/grassy area disturbed must be restored. Seed and straw will not be acceptable. Restore grass with sod, including necessary follow-on watering until sod is established.

Do not disturb the rain garden area located on the north side of Blueridge

The building WILL be occupied during construction, but no occupants will be located on the upper floors

Access must be maintained to the trash compactor behind the building

Aerial view of the existing building roofs

The sidewalk behind the building is actually a precast tunnel top lid. Care must be taken not to damage it. It is vehicle rated, but a dumpster should not be dragged across it.

24.2.28.19 Site Visit/Items Discussed

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TIDEWATER 5TH FLOOR PLAN WITH ATTIC ACCESS DOOR INFORMATION

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PIEDMONT 6TH FLOOR PLAN WITH ATTIC ACCESS DOOR INFORMATON