Interfaces_with_Kelly_Services_-_2025-10-16.pdf
PDF 89 KB Posted
- Attached to
- Substitute Teacher Services State and local contract opportunity
- Solicitation number
- 25528-RFP-DST
- Issued by
- Hillsborough County, Florida
About this file
This document is a technical specification for data interfaces between Hillsborough County Public Schools (HCPS) in Florida and Kelly Services, the incumbent substitute teacher services provider. The interfaces encompass four primary data exchange programs that operate on varying schedules to support HCPS's substitute staffing needs. The Daily Employee File extracts instructional employee data from the GHR system for active teachers and those terminated within the preceding 300 days, configured to pull only specified sites and positions requiring substitutes. The Student Nutrition Report similarly extracts data for nutrition employees requiring substitutes, including active employees and those terminated within 90 days. The School Site Initial Load, typically executed at the beginning of the school year, provides data on school sites utilizing Kelly Services. The Long Term Vacancy File operates as an inbound interface where Kelly Services submits data on long-term vacancy substitutes that HCPS reformats and uploads to its Operational Data Store for reporting purposes. All data exchanges utilize comma-separated value (CSV) format and are transmitted through an HCPS Azure-hosted SFTP site.
The document does not contain information regarding pricing, contract terms, renewal options, set-asides, funding sources, or award timelines. It serves exclusively as a technical specification document outlining the data integration requirements and operational procedures between HCPS and Kelly Services for substitute teacher staffing support across elementary, middle, and high schools.
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| HCPS_Vacancies_24-25.xlsx | XLSX spreadsheet | |
| 25528_Addendum_4_Updated_Voting_Criteria.pdf | ||
| 25528_Addendum_3.pdf | ||
| Substitute_Pricing.pdf | ||
| 25528_Addendum_2_Updated_Voting_Criteria.pdf | ||
| Addendum_1.pdf | ||
| 25528-RFP-DST_Substitute_Teacher_Services_.pdf | ||
| 25528-RFP-DST_Price_Sheet.xlsx | XLSX spreadsheet | |
| Attachment_A_25528-RFP-DST_GovMVMT_Compliance_Package.pdf | ||
| Federal_Funding.pdf | ||
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| STATEMENT_OF_NO_BID.pdf | ||
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Text version
Overview of Interfaces with Kelly Services**
Direction Program Name and Desc Frequency HCPS to Kelly KellyDailyEmployeeLoadHCPS (formerly XF309) Daily HCPS to Kelly XF315 – Aesop Student Nutrition Report Daily HCPS to Kelly XF310 – Kelly Initial School Load Annual Kelly to HCPS KellyVacancyFileHCPS Daily
1. Daily Employee File This program extracts data from GHR for any HCPS instructional employees (teachers) that would require a sub. It uses configurations to only pull certain sites and positions. In addition to all active employees, it extracts employees who have terminated within the last 300 days.
2. Student Nutrition Report This program extracts data from GHR for any HCPS student nutrition employees that would require a sub. It uses configurations to only pull certain sites and positions. In addition to all active employees, it extracts employees who have terminated within the last 90 days.
3. School Site Initial Load This program extracts data about the school sites that utilize Kelly Services. It typically runs at the beginning of the school year.
4. Long Term Vacancy File (inbound) Kelly sends data on Long Term Vacancy Subs that we reformat and upload to the Operational Data Store (ODS) for reporting.
**All files are comma separated value (CSV) and are passed through an HCPS Azure hosted SFTP site.
| 1. Daily Employee File |
| 2. Student Nutrition Report |
| 3. School Site Initial Load |
| 4. Long Term Vacancy File (inbound) |
File details come from the government source that posted it. Updated .