IFB_7800_TJP1031_ADD_2_v1.pdf

This is a solicitation addendum issued by Austin Financial Services – Central Procurement for the City of Austin related to Invitation for Bid (IFB) 7800 TJP1031 for maintenance and repair services for Dyna-Brute Model #964101 automotive parts washers. The scope of work encompasses non-warranty and warranty repair services and preventive maintenance for the specified automotive parts washer equipment on an as-needed basis. The contractor must be authorized by the manufacturer. The initial contract term is 36 months from execution, with optional automatic extensions for up to two additional 12-month periods at the City's sole discretion. The original solicitation due date has been extended to October 20, 2026, at 2:00 p.m. CST. Addendum No. 2, issued on 10/12/2026, incorporates clarifications regarding required offer and acceptance forms and extends the deadline from the original October 13, 2026 due date. Prospective offerors must acknowledge receipt of this addendum by returning one signed copy with their response prior to the solicitation closing date, with failure to do so potentially constituting grounds for rejection.

Pricing consists of two components: repair labor (estimated at 400 hours annually for repair services during normal business hours and 35 units annually for preventive maintenance flat fees) and parts (estimated annual spend of approximately $30,000 based on a percentage discount applied to Dyna-Brute Suggested Retail Price). Unit prices must not exceed four decimal places and must include all administrative fees, overhead, and transportation to the Austin area. Prices remain firm for the first 12 months; after 12 months, price adjustments may be requested on the contract anniversary date not to exceed the percentage change in the U.S. Bureau of Labor Statistics Commercial Machinery Repair and Maintenance Index, with a maximum single-line item adjustment of 25%. A local business preference of 5% applies to bids up to $500,000 and 3% for bids between $500,000 and $50 million, with participation being optional. The City's Living Wage Program applies, requiring all employees and subcontractors to earn a minimum of $22.15 per hour, and all employers must certify compliance with Austin City Code wage theft ordinance requirements. Contractors must obtain Workers' Compensation, Commercial General Liability, and Business Automobile Liability Insurance with specified minimum limits and provide certificates prior to contract execution. Payment is due within 30 days of invoice receipt or deliverable delivery.