IFB_7800_TJP1031_0600_v1.xlsx
XLSX spreadsheet 42 KB Posted
- Solicitation number
- IFB 7800 TJP1031
- Issued by
- Texas
About this file
This is a pricing submittal sheet template for Invitation for Bid (IFB) 7800 TJP1031 issued by the City of Austin, Texas, for maintenance and repair services for automotive parts washers, specifically Dyna-Brute Model #964101 equipment. The solicitation is divided into two categories: Category 1 covers repair labor services and preventive maintenance flat fees, while Category 2 addresses parts associated with repairs. Category 1 requests pricing for labor at an estimated annual quantity of 400 hours for repair services during normal business hours and 35 units annually for preventive maintenance flat fees on the specified equipment model. The City anticipates an annual spend of approximately $30,000 for parts associated with contractor repairs. Procurement is being managed by Tanisha Pappillion.
Offerors must submit all pricing on the provided Pricing Submittal Sheet, and any alterations to the sheet or exceptions to the solicitation may result in rejection of the offer. Unit prices should not exceed four decimal places, and all costs including administrative fees, overhead, shipping, and transportation to the Austin, Texas area must be included in the quoted prices. For Category 2 parts, pricing is based on a percentage discount applied to the Dyna-Brute Suggested Retail Price (MSRP) Parts List, with the discount remaining fixed throughout the contract term and any extension periods. The City reserves the right to award a single contract based on overall low cost or make multiple awards based on individual items, categories, or combinations of criteria deemed most advantageous. Bids will be verified for mathematical accuracy, with unit prices taking precedence over extended prices in case of discrepancies.
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Other files
| File | Type | Posted |
|---|---|---|
| IFB_7800_TJP1031_ADD_2_v1.pdf | ||
| IFB_7800_TJP1031_ATT_1_v1.docx | DOCX document | |
| IFB_7800_TJP1031_ATT_4_v1.docx | DOCX document | |
| IFB_7800_TJP1031_PAC1_v1.docx | DOCX document | |
| IFB_7800_TJP1031_ATT_8_v1.docx | DOCX document | |
| IFB_7800_TJP1031_ATT_6_v1.docx | DOCX document | |
| IFB_7800_TJP1031_ATT_2_v1.docx | DOCX document | |
| IFB_7800_TJP1031_ATT_3_v1.docx | DOCX document | |
| IFB_7800_TJP1031_ATT_5_v1.docx | DOCX document | |
| IFB_7800_TJP1031_PAC2_v1.docx | DOCX document | |
| IFB_7800_TJP1031_ADD_1_v1.pdf |
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INSTRUCTIONS (Delete)
| Instructions for Excel Sheet Templates | These Price Sheets replace the old Bid Sheets. They are templates and can be modified to fit the solicitation, as needed. Procurement Specialist should adjust as needed and remove the additional sheets from the template before sending the solicitation out for publication (including the instruction sheet). | |
| The templates are unlocked. It is recommended that you lock the cells before issuing the solicitation. | In order to lock certain cells you need to protect the sheet under the format dropdown. From there you can enter a password (or not) to lock the cells. Then go back to the format cells dropdown and lock any needed cells. | |
| Please note that the buyer can pick and choose which categories will best apply for the solicitation. | Not every sheet has the same amount of rows and columns so you might have to format a bit. | |
| RED TEXT indicates areas that need your attention. Update, delete, or change the font color as necessary. | Ex: See Services bid sheet, Category 2. | |
| Taking out categories or cells may change the formulas, double check formulas before sending out. | In order to see the formulas select the cell and look at the bar under your ribbon. | |
| Read every section thoroughly and ensure each line is filled in completely and numbered correctly. | Ex: SERVICES in category 3 there are blanks for the buyer to fill out. |
COMMODITIES
| Solicitation No.: | IFB 7800 TJP1031 |
| Procurement Staff: | Tanisha Pappillion |
Instructions: Offerors must use this Pricing Submittal Sheet to submit pricing.
Be advised that altering the Pricing Submittal Sheet or taking exceptions to any portion of the solicitation may jeopardize acceptance of your Offer.
The quantities noted below are estimates and not a guarantee of actual volume. The City does not guarantee the purchase of the quantities listed, actual purchases may be more or less. Quantities are provided as a guide based on historical or anticipated usage. Order quantities will be as-needed and specified by the City for each order.
A bid of "0" (zero) will be interpreted by the City as a no-charge (free) item and the City will not expect to pay for that item. A bid of "no bid" or no response (space left blank) will be interpreted by the City that the Offeror does not wish to bid on that item. Be advised, a "no bid" or no response may be considered as non-responsive and may result in disqualification of the bid.
Prices offered on the Pricing Submittal Sheet shall be all inclusive of fees not expressly allowed in the scope of work. The Offeror shall not charge separately for administrative, overhead, per diem, and shipping or transportation costs (travel time, fuel surcharges, mileage, stop-fee, etc.) to deliver services or items to the Austin, Texas area. The Offeror shall provide all tools, labor, travel, and equipment necessary to perform the services required under this contract.
After bid opening, all bids on the Price Sheet shall be checked for correctness of mathematical calculations. A discrepancy between a unit price and the extended price shall be resolved by accepting the unit price as correct.
The City reserves the right to award a single contract based on overall low cost or multiple awards based on individual or categories/groups of specific line items, cost, or any criteria or combination deemed most advantageous to the City.
| CATEGORY 1 - REPAIR SERVICES | |||||
| ITEM NO. | ITEM DESCRIPTION | UNIT OF MEASURE | ESTIMATED ANNUAL QUANTITY | UNIT PRICE* | |
| *Unit price should be no more than 4 decimal places | EXTENDED PRICE | ||||
| 1.1 | LABOR RATE PER HOUR FOR REPAIR SERVICES ( Normal business hours) | HOURS | 400 | ||
| 1.2 | FLAT FEE FOR PREVENTIVE MAINTENANCE EQUIPMENT DYNA BRUTE MODEL #964101 | UNIT | 35 | ||
| SUBTOTAL FOR CATEGORY 1 = |
CATEGORY 2 - PARTS ASSOCIATED WITH REPAIRS
The City intends to purchase Dyna-Brute parts associated with the repairs performed by the Contractor. The invoice prices for these parts shall be based off a discount applied to the Dyna-Brute Suggested Retail Price (MSRP) Parts List. The percentage discount applied to the Dyna-Brute MSRP Parts List shall be the discount offered throughout the term of the contract including any subsequent extension periods, and is not subject to change. The percentage discount given should take into consideration all costs (administrative, overhead, shipping charges, etc.) to supply the parts for repair services. These costs shall be factored into the discount to the MSRP Parts List percentage and shall not be paid separately.
The City anticipates an annual spend of approximately $30,000.00 for these parts associated with Contractor repairs.
| ITEM NO. | DESCRIPTION | ESTIMATED | |||
| ANNUAL SPEND | PERCENT DISCOUNT | ||||
| OFFERED ON MSRP | EXTENDED PRICE | ||||
| 2.1 | Dyna-Brute Suggested Retail Price (MSRP) Parts List | $30,000.00 | 0.00% | $30,000.00 | |
| TOTAL EXTENDED PRICE FOR CATEGORIES 1 AND 2 = | $30,000.00 | ||||
| COMPANY NAME: | |||||
| EMAIL ADDRESS: |
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