IFB_7800_TJP1031_ADD_1_v1.pdf
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- Solicitation number
- IFB 7800 TJP1031
- Issued by
- Texas
About this file
This is a Solicitation Addendum No. 1 issued by the City of Austin Financial Services - Central Procurement for Invitation for Bid (IFB) 7800 TJP1031, dated September 29, 2026, addressing maintenance and repair services for Dyna-Brute automotive parts washers. The addendum provides clarifications to the original solicitation through six question-and-answer pairs and updates contact information for seven City Service Centers (SC1, SC5, SC6, SC8, SC11, SC12, and SC13) requiring preventive maintenance services. The estimated contract value is approximately $50,000 annually for repair labor (400 hours estimated) and approximately $30,000 for parts, with actual spending potentially exceeding estimates based on historical expenditures of $30,000 to $43,000 annually over the previous five years. The original bid submission deadline was October 13, 2026, at 2:00 p.m. CT, with questions due by September 28, 2026, at 5:00 p.m. CT. The initial contract term is 36 months from execution with optional City extensions for up to two additional 12-month periods.
Key operational clarifications include the requirement for written estimates and City approval prior to performing all repair services regardless of cost, with the 12-month labor warranty applying only to repair work and not preventive maintenance or cleaning services. Pricing for Category 2 is mandatory as part of bid submission. The City's Living Wage Program requires all employees and subcontractors to earn a minimum of $22.15 per hour, and contractors must comply with Austin City Code wage theft ordinance requirements. Local and small business preferences apply with discounts of 5% for bids up to $500,000 and 3% for bids between $500,000 and $50 million. Prices remain firm for the first 12 months; subsequent price adjustments may not exceed the percentage change in the U.S. Bureau of Labor Statistics Commercial Machinery Repair and Maintenance Index, with a maximum single-line item adjustment of 25%. Contractors must obtain Workers' Compensation, Commercial General Liability, and Business Automobile Liability Insurance with specified minimum limits and provide certificates prior to contract execution. The addendum includes comprehensive contact directories for all seven service centers, materials control supervisors, fleet administration, contract management, and accounts payable personnel.
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Other files
| File | Type | Posted |
|---|---|---|
| IFB_7800_TJP1031_ADD_2_v1.pdf | ||
| IFB_7800_TJP1031_ATT_1_v1.docx | DOCX document | |
| IFB_7800_TJP1031_ATT_4_v1.docx | DOCX document | |
| IFB_7800_TJP1031_PAC1_v1.docx | DOCX document | |
| IFB_7800_TJP1031_ATT_8_v1.docx | DOCX document | |
| IFB_7800_TJP1031_ATT_6_v1.docx | DOCX document | |
| IFB_7800_TJP1031_ATT_2_v1.docx | DOCX document | |
| IFB_7800_TJP1031_ATT_3_v1.docx | DOCX document | |
| IFB_7800_TJP1031_0600_v1.xlsx | XLSX spreadsheet | |
| IFB_7800_TJP1031_ATT_5_v1.docx | DOCX document | |
| IFB_7800_TJP1031_PAC2_v1.docx | DOCX document |
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Text version
SOLICITATION ADDENDUM
AUSTIN FINANCIAL SERVICES – CENTRAL PROCUREMENT
Revised 10/01/2024
Solicitation: IFB 7800 TJP1031 Addendum No: 1 Date: September 29, 2026
1.0 Questions:
Q1 Question: How many City Service Centers currently require preventive maintenance services, and what are their addresses?
Q1 Answer: Seven – SC1, SC5, SC 6, SC8, SC11 SC12 and SC13.Please see addresses attached.
Q2 Question: Is there a dollar threshold below which repairs may be performed without submitting a written estimate and waiting for written approval?
Q2 Answer: No, all estimates need to submitted and approved by the Service Center representative prior to work being performed.
Q3 Question: Is pricing for Category 2 mandatory as part of the bid submission?
Q3 Answer: Yes
Q4 Question: The estimated annual quantity for Category 1, Line Item 1.1 (Labor Rate for Repair Services) is listed as 400 hours in the current solicitation. We understand that the estimated annual quantity under the previous contract was 52 hours. Could the City please clarify the reason for this significant increase and confirm whether the estimated annual quantity of 400 hours is correct?
Q4 Answer: The Estimate qty is correct at 400 labor hours and we estimate to spend around $50K a year on this contract. This is an estimate and could spend more or less. That 52 labor hours made up only $1.8K from the last contract (5 years ago) and we are averaging around $30K of spend on this contract over the last 5 year and have already spend $43K this year. We are seeing significate increase in spend since this contract was implemented 5 years ago.
Q5 Question: The SOW requires a 12-month labor warranty. Please clarify whether the warranty applies only to repair work or also to preventive maintenance and cleaning services performed under the contract.
Q5 Answer: The warranty is for repair work.
Q6 Question: Please clarify whether written estimates and City approval are required before all repair services or only for repairs exceeding a specified value. If applicable, please confirm the approval process and any exceptions for emergency repairs.
Q6 Answer: Yes, a written is needed for all repairs.
2.0 ALL OTHER TERMS AND CONDITIONS REMAIN THE SAME.
ACKNOWLEDGED BY:
Offeror Name Offeror Authorized Signature Date
SOLICITATION ADDENDUM
AUSTIN FINANCIAL SERVICES – CENTRAL PROCUREMENT
Revised 10/01/2024
RETURN ONE COPY OF THIS ADDENDUM WITH YOUR RESPONSE PRIOR TO THE SOLICITATION CLOSING
DATE. FAILURE TO DO SO MAY CONSTITUTE GROUNDS FOR REJECTION OF YOUR OFFER.
Austin Fleet Mobility Services Delivery Location Contacts
Service Center #1 Adrian Alejo, Manager 512-974-2310 Chris Crossland-Supervisor Chris Macias…Supervisor Andrew Quinones-Supervisor Kameron Chenier-Service Consultant Richard Fitch-Service Consultant 6301-A Harold Court Austin, Texas 78721 servicecenter1DL@austintexas.gov Main Tel. No. (512) 974-1703 / Fax: (512) 974-2233
Parts Room - Service Center #1 Joseph Leonard, Stores Coordinator (512) 974-1722 Jose Herrera (512) 974-1772 Juan Puente (512) 974-1815 Amy Arrendondo (512) 974-8739
Email: FleetPartsPA1DL@austintexas.gov
Service Center #5 Keith Barrington, Manager 512-974-1771 Robert Muller, Supervisor – 1st shift Michael Rodriguez-Supervisor Gilbert Jacob Rodriguez-Service Consultant Juan Puente-Service Consultant 714 East 8th Street Austin, TX 78701 servicecenter5DL@austintexas.gov Main Tel. No.: (512) 974-1804 / Fax No.: (512) 322-
Parts Room - Service Center #5 Ed Kinch, Stores Coordinator (512) 974-1889 Ruben Orosco (512) 974-1721 Daniel McCoy (512) 974-9020
Email: FleetPartsPA5DL@austintexas.gov
Service Center #6 Ernest Lopez, Manager– 2nd shift Jesus Aguirre…Supervisor at SC06 Jesse Ruiz, Supervisor – 1st shift Larry Knight, Service Consultant – 1st shift 1182 Hargrave St.
Austin, TX 78702 servicecenter6DL@austintexas.gov Main Tel. No.: (512) 974-3075 / Fax No.: (512) 974-
Parts Room - Service Center #6 Gordon McClendon, Stores Coordinator (512) 974-9162 Daniel Ramirez (512) 974-1743 Kaily Aufdenkamp (512) 974-1825
Email: FleetPartsPA6DL@austintexas.gov
Service Center #8 Chad Evans…Service Center Manager at SC08 Tony Mercado, Supervisor George Topasna, Supervisor Ryan Jenkins-Service Consultant 4411-D Meinardus Rd.
Austin, TX 78745 servicecenter8DL@austintexas.gov Main Tel. No.: (512) 974-3075 / Fax No.: (512) 416-
Parts Room - Service Center #8 Fernando Sanchez, Stores Coordinator (512) 974-3029 Joseph Arana (512) 974-1797 Jesus Martinez (512) 974-1582
Email: FleetPartsPA8DL@austintexas.gov
Service Center #11 Joey Jenkins, Manager (512) 974-
Parts Room - Service Center #11 Mike Maharidge, Stores Coordinator (512) 974-9022 David Natal (512) 974-1756 mailto:servicecenter1DL@austintexas.gov mailto:FleetPartsPA1DL mailto:servicecenter5DL@austintexas.gov mailto:FleetPartsPA5DL@austintexas.gov mailto:servicecenter6DL@austintexas.gov mailto:FleetPartsPA6DL@austintexas.gov mailto:servicecenter8DL@austintexas.gov mailto:FleetPartsPA8DL@austintexas.gov
David Jones-Supervisor Glafiro Zapata-Supervisor Edward Guerrero, Service Consultant 6301-J Harold Court Austin, TX 78721 servicecenter11DL@austintexas.gov Main Tel. No.: (512) 974-2389 / Fax No.: (512) 974-
Email: FleetPartsPA11DL@austintexas.gov
Service Center #12 Joey Jenkins-Manager Sam Rivera-Supervisor Craig Subbert-Supervisor Abdias Castillo-Service Consultant Eddie Raymond-Service Consultant 4108 Todd Lane Austin, TX 78744 servicecenter11DL@austintexas.gov Main Tel. No.: (512) 974-4368 / Fax No.: 512) 974-
Parts Room - Service Center #12 Juan Sanchez, Stores Coordinator (512) 974-1763 Billy Ramirez (512) 974-1547
Email: FleetPartsPA12DL@austintexas.gov
Service Center #13 Robert Mulle - Manager (512) 978-2343 Johnny Easley-Supervisor Rafferty Brewer-Vogt…Supervisor at SC13 David Mowry…Service Consultant at SC13 2412 Kramer Lane, Bldg. A Austin, TX 78758 servicecenter13DL@austintexas.gov Main Tel. No.: (512) 978-2340 / Fax No.: (512) 978-
Parts Room - Service Center #13 Isaac Mata, Stores Coordinator (512) 978-2342 John Anderson (512) 974-2687
Email: FleetPartsPA13DL@austintexas.gov
Vehicle Services Division Joseph Jenkins, Fleet Program Manager (512)978-2639 Ross Bayer, Fleet Program Coordinator (512)978-2631 6400 Bolm Rd Austin, Texas 78721 Joseph.Jenkins@austintexas.gov ross.bayer@austintexas.gov
Vehicle Service Division- Wireless Chris Alvarez, Stores Coordinator (512) 974- 4319
Email: christopher.alvarez@austintexas.gov
Materials Control 6301-K Harold Court Austin, Texas 78721
Lonnie Jones, Materials Control Supervisor Assigned Service Centers:
Parts Rooms SC 06, 11, 13, Tire Shop
Fleet Administration – Contract Management 1190 Hargrave Street Austin, TX 78702 FleetContractComplianceTeam@austintexas.gov
Andrew Dillavou, Contract Management Supervisor II
(512) 974-1764 Fax: (512) 974-1769 andrew.dillavou@austintexas.gov mailto:servicecenter11DL@austintexas.gov mailto:FleetPartsPA11DL@austintexas.gov mailto:servicecenter11DL@austintexas.gov mailto:FleetPartsPA12DL@austintexas.gov mailto:servicecenter13DL@austintexas.gov mailto:FleetPartsPA13DL@austintexas.gov mailto:Joseph.Jenkins@austintexas.gov mailto:ross.bayer@austintexas.gov mailto:christopher.alvarez@austintexas.gov mailto:andrew.dillavou@austintexas.gov
Office (512) 974-1744 Email: lonnie.jones@austintexas.gov
Denisia Espino, Materials Control Supervisor Assigned Service Centers
Parts Rooms SC 01, 08, 12 Office (512) 974-8782 Email: denisia.espino@austintexas.gov
Luis Ruiz, Materials Control Supervisor Assigned Service Centers
Parts Rooms SC 05, 13 Office (512) 974-1537 Email: luis.ruiz@austintexas.gov
John Villanueva, Contract Management Specialist III
(512) 974-1543 john.villanueva@austintexas.gov
Christina Harding, Contract Management Specialist III
(512) 974-1755 christina.harding@austintexas.gov
Virginia Soto-Reynolds, Temp Contract Management Specialist
(512) 974-2629 virginia.soto-reynolds@austintexas.gov
Norma Chavez, Temp Contract Management Specialist
(512) 974-1532 norma.chavez@austintexas.gov
Fleet Administration – Accounts Payable 1190 Hargrave Street Austin, TX 78702 COAFleetAP@austintexas.gov Diana Lara – Accounts Payable Supervisor Lori York – Accounting Associate II Deborah Layne – Accounting Associate III Angela Lopez-Hernandez– Accounting Associate III Jasmine Moore – Accounting Associate III Anthony Orgitano – Temp Accounting Associate III Pamela Olivas – Financial Analyst III Walter Valles – Accountant III
Fleet Tire Shop David Natal, Stores Coordinator 6301-K Harold Court Austin, TX 78721
Email: Fleet-TiresDL@austintexas.gov Main Tel. No.: (512) 974-1788 mailto:lonnie.jones@austintexas.gov mailto:denisia.espino@austintexas.gov mailto:luis.ruiz@austintexas.gov mailto:john.villanueva@austintexas.gov mailto:christina.harding@austintexas.gov mailto:virginia.soto-reynolds@austintexas.gov mailto:norma.chavez@austintexas.gov mailto:COAFleetAP@austintexas.gov mailto:Fleet-TiresDL@austintexas.gov
| Addendum 1 |
| Solicitation: IFB 7800 TJP1031 Addendum No: 1 Date: September 29, 2026 |
Fleet Delivery Locations Contacts 2026
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