IFB_7800_MLJ1045_ADD_1_v1.pdf

This is Addendum No. 1 to IFB 7800 MLJ1045, issued by Austin Financial Services – Central Procurement for the City of Austin, Texas, dated September 10, 2026. The addendum revises the price sheet for the custom tarps, replacement parts, and repair services solicitation. The price sheet has been deleted and replaced with Price Sheet Version #2. Written questions were due September 8, 2026 at 5:00 p.m. Central Time, with bids due September 17, 2026 at 2:00 p.m. Central Time. One clarification addresses vendor difficulty identifying three items on the original price sheet: Line #2.8-2365, Line #2.14-905 (Tarp Arm Bent LH, which has been removed from the revised price sheet), and Line #2.16-55pin (identified as DTK-ATA103 55pin). Offerors must acknowledge receipt of this addendum by returning one signed copy with their bid response prior to the solicitation closing date; failure to do so may result in rejection of the offer.

The contract structure includes fixed pricing organized into hourly labor rates, flat fees for pickup and delivery services, and flat fees for expedited services, along with 16 specified inventory line items and a $36,000 annual allowance for non-specified items. The initial contract term is 36 months with two optional 12-month renewal periods at the City's discretion. Prices remain firm for the first twelve months; thereafter, either party may request adjustments limited to 25% per single line item and indexed to the Consumer Price Index. A local business preference of one to five percent applies to vendors with headquarters in the Austin-Round Rock-San Marcos Metropolitan Statistical Area, and a small business preference is available to certified small businesses or those subcontracting at least five percent of the contract amount to certified small business subcontractors. Contractors must hold three consecutive years of experience providing similar services to municipalities, operate a full-time manufacturer-authorized warranty repair facility within 60 miles of the Texas State Capitol, maintain secure storage, employ at least two qualified service technicians, and maintain Workers' Compensation, Employers' Liability, Business Automobile Liability with a combined single limit of $500,000 per occurrence, and All Risk Property Insurance.