IFB_7800_MLJ1045_0600_v2.xlsx
XLSX spreadsheet 42 KB Posted
- Solicitation number
- IFB 7800 MLJ1045
- Issued by
- Texas
About this file
This is a Pricing Submittal Sheet (Version #2) for IFB 7800 MLJ1045 issued by the City of Austin, Texas, for custom tarps, tarp replacement parts, and repair services for municipal vehicles and equipment. The solicitation covers hourly labor rates for repair services during normal business hours (estimated 70 annual hours), flat fees for round-trip pickup and delivery of City equipment (estimated 5 annual occurrences), and flat fees for expedited services (estimated 5 annual occurrences). The price sheet includes 16 specified inventory line items with estimated annual quantities ranging from 1 to 25 units each, covering components such as motors, pivot arms, crosspieces, tarps of various sizes, relays, switches, and safety pins. Additionally, the City estimates approximately $36,000 in annual spending on non-specified tarp repair parts not listed on the sheet. All pricing must be submitted using this exact price sheet template, and bidders must indicate a fixed percentage discount or markup to dealer cost for non-specified items. Bids are due September 17, 2026, at 2:00 p.m. Central Time, with written questions due by September 8, 2026, at 5:00 p.m. Central Time. The initial contract term is 36 months with two optional 12-month renewal periods at the City's sole discretion.
All pricing submitted on the sheet must be all-inclusive of administrative fees, overhead, per diem, shipping, transportation costs, tools, labor, travel, and equipment necessary to deliver services to the Austin, Texas area. A bid of zero will be interpreted as a no-charge item, while "no bid" or blank responses may result in bid disqualification. The City reserves the right to award a single contract or multiple awards based on individual line items, categories, or any combination deemed most advantageous. Local business preferences of one to five percent apply to vendors with headquarters in the Austin-Round Rock-San Marcos Metropolitan Statistical Area, and small business preferences are available to certified small businesses or non-small businesses subcontracting at least five percent of the contract amount to certified small business subcontractors. Prices remain firm for the first twelve months; after twelve months, either party may request adjustments limited to 25% per single line item and indexed to the Consumer Price Index for vehicle accessories and upholstery labor. Pre-award site visits will assess contractor facilities, equipment, and personnel, and a post-award meeting must occur within 30 calendar days of contract award.
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Other files
| File | Type | Posted |
|---|---|---|
| IFB_7800_MAS1007REBIDA_BID_DOC_v1.xlsx | XLSX spreadsheet | |
| IFB_6100_CLMC1172_PLANS_v1.pdf | ||
| IFB_7800_MLJ1045_ATT_4_v1.docx | DOCX document | |
| IFB_7800_MLJ1045_0500_v1.pdf | ||
| IFB_7800_MLJ1045_ATT_1_v1.docx | DOCX document | |
| IFB_7800_MLJ1045_ATT_6_v1.docx | DOCX document | |
| IFB_7800_MLJ1045_ADD_2_v1.pdf | ||
| IFB_7800_MLJ1045_PAC1_v1.docx | DOCX document | |
| IFB_7800_MLJ1045_ATT_5_v1.docx | DOCX document | |
| IFB_7800_MLJ1045_0600_v1.xlsx | XLSX spreadsheet | |
| IFB_7800_MLJ1045_ATT_2_v1.docx | DOCX document | |
| IFB_7800_MLJ1045_ATT_3_v1.docx | DOCX document | |
| IFB_7800_MLJ1045_BID_DOC_v1.pdf | ||
| IFB_7800_MLJ1045_ADD_1_v1.pdf |
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Text version
Custom Tarps & Tarp System Repl Custom Tarps and Tarp System Replacement Parts and Services
PRICE SHEET - VERSION #2
| SOLICITATION #: | IFB 7800 MLJ1045 |
| PROCUREMENT SPECIALIST: | Marissa Jones |
Special Instructions: Offerors must use this Pricing Submittal Sheet to submit pricing.
Be advised that altering the Pricing Submittal Sheet or taking exceptions to any portion of the solicitation may jeopardize acceptance of your Offer.
The quantities noted below are estimates and not a guarantee of actual volume. The City does not guarantee the purchase of the quantities listed, actual purchases may be more or less. Quantities are provided as a guide based on historical or anticipated usage. Order quantities will be as-needed and specified by the City for each order.
A bid of "0" (zero) will be interpreted by the City as a no-charge (free) item and the City will not expect to pay for that item. A bid of "no bid" or no response (space left blank) will be interpreted by the City that the Offeror does not wish to bid on that item. Be advised, a "no bid" or no response may be considered as non-responsive and may result in disqualification of the bid.
Prices offered on the Pricing Submittal Sheet shall be all inclusive of fees not expressly allowed in the scope of work. The Offeror shall not charge separately for administrative, overhead, per diem, and shipping or transportation costs (travel time, fuel surcharges, mileage, stop-fee, etc.) to deliver services or items to the Austin, Texas area. The Offeror shall provide all tools, labor, travel, and equipment necessary to perform the services required under this contract.
The City reserves the right to award a single contract based on overall low cost or multiple awards based on individual or categories/groups of specific line items, cost, or any criteria or combination deemed most advantageous to the City.
| CATEGORY 1 |
| REPAIR SERVICES |
| SECTION 1 -- HOURLY LABOR RATE |
| LINE ITEM | DESCRIPTION | ESTIMATED ANNUAL QUANTITY | UNIT | UNIT PRICE | EXTENDED PRICE |
| 1.1 | LABOR RATE PER HOUR FOR REPAIR SERVICES (Normal business hours as specified in Scope of Work) | 70 | HOUR | ||
| 1.2 | FLAT FEE FOR ROUND TRIP PICKUP AND DELIVERY OF CITY EQUIPMENT | 5 | EA | ||
| 1.3 | FLAT FEE FOR EXPEDITED SERVICES | 5 | EA | ||
| TOTAL EXTENDED COST FOR CATEGORY 1 | $ - 0 |
| CATEGORY 2 |
| PARTS FOR INVENTORY |
| SECTION 2 -- SPECIFIED ITEMS (MOST FREQUENTLY ORDERED ITEMS) |
Bidder must be able to provide repair parts for custom tarps. Prices shall be based on the same Price List(s) and percentage discount(s) or markup(s) as identified below in Section 3 for the Non-Specified Items.
Revisions to Specified Items may only be adjusted using the Economic Price Adjustment - Specified Parts and/or Services provision in pirce sheet.
The quantities listed herein are estimates for the period of the Contract. The City reserves the right to purchase more or less of these quantities as may be required during the Contract Term. Quantities will be as needed and specified by the City for each order.
| LINE ITEM | CITY PART NUMBER | DESCRIPTION | INDICATE PRICE LIST OFFERED | MANUFACTURER'S PART NUMBER | ESTIMATED ANNUAL QUANTITY | UNIT | UNIT PRICE | EXTENDED PRICE |
| 2.1 | 0311-960389 | Spring Assy Powerpack | 0311-960389 Aero | 2 | EA | |||
| 2.2 | DT0108 | Motor Electric Direct Drive -HD 90.1 Ratio -1.8 HP (17x10" 15LBS) | DT0108 | 25 | EA | |||
| 2.3 | 7829DTTT | 29" Tarp | 7829dTTT | 1 | EA | |||
| 2.4 | 3211 | ARM Tarp Pivot Assembly - Replacement Lower Pivot Arm -MFG - US Tarp | 3211 | 6 | EA | |||
| 2.5 | 1191 | Arm Tarp Assembly RH; Replacement 30 degree Pivot Arm, R/H, Upper 100" with Elbow; MFG US Tarp | 1191 | 10 | EA | |||
| 2.6 | 1190 | Arm Tarp Assembly LH; Replacement 30 Degree Pivot Arm, L/H, Upper 100" with Elbow; mfg: US Tarp | 1190 | 10 | EA | |||
| 2.7 | 3279 | Crosspiece Tarp Assembly Rear; Replacement Rear Cross Tube; Mfg: US Tarp | 3279 | 10 | EA | |||
| 2.8 | 2365 | Tarp Arm Crossbar - (Bar Top Roller) | DTk-ATA103 | 10 | EA | |||
| 2.9 | 718Tarp | Tarp 7x18 Dump Bed; 7'x18' Mesh Le Style, LSM718 | 718Tarp | 10 | EA | |||
| 2.10 | 714Tarp | Tarp 7X14 Dump Bed; 7'x14' Mesh, Le style | 714Tarp | 10 | EA | |||
| 2.11 | DTKRPS | Relay Tarp Motor | DTKRPS | 5 | Ea | |||
| 2.12 | SW710 | Rotary Switch Only | SW710 | 20 | EA | |||
| 2.13 | 0311-863014 | Swing Arm Casting Upper | 0311-863014 | 5 | EA | |||
| 2.14 | 0715-619550 | Spring Cargo Powerpack | 0715-619550 | 5 | EA | |||
| 2.15 | 55Pin | Pin Safety Pintle Hitch | 55Pin | 19 | EA | |||
| TOTAL EXTENDED PRICE - SECTION 2 | $ - 0 |
| DELIVERY CHARGE FOR CODE RED ITEMS ONLY This information will not be used in tje evaluation of the bid but is for informational purposes only and there is no guarantee of purchase. | |||||
| LINE ITEM | DESCRIPTION | ESTIMATED ANNUAL QUANTITY | UNIT | UNIT PRICE | EXTENDED PRICE |
| DEL.1 | "CODE RED" SHIPPING CHARGES | 5 | EA | AT COST (NO ADDIONAL MARKUP) |
SECTION 3 -- NON-SPECIFIED ITEMS
The City wishes to purchase other parts for inventory for Tarps that are not listed above in recognition of the City's dynamic repair needs. The City estimates spending approximately $36,000.00 annually on Non-Specified Items. The prices for these Non-Specified Items shall be based on the Price List(s) and percentage discount(s) or markup(s) as indicated below.
The percentage discount(s) or markup(s) shall be fixed throughout the term of the Contract including any subsequent renewal periods, and are not subject to increase.
| LINE ITEM | DESCRIPTION | DISCOUNT / MARKUP TO DEALER COST |
| 3.1 | DISCOUNT / MARKUP TO DEALER COST | __________% Discount, or |
__________% Markup
TOTAL COST - SECTION 1 $ - 0
TOTAL EXTENDED COST FOR CATEGORY 2 $ - 0
TOTAL EXTENDED COST FOR CATEGORIES 1 - 2 $ - 0
| COMPANY NAME: |
| E-MAIL ADDRESS: |
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