IFB_7800_MAS1011_BID_DOC_v2.xlsx
XLSX spreadsheet 38 KB Posted
- Attached to
- Propane delivery
- Solicitation number
- IFB 7800 MAS1011
- Issued by
- Texas
About this file
This is a Pricing Submittal Sheet for Invitation for Bid (IFB) 7800 MAS1011 issued by the City of Austin, Texas, for HD-5 propane supply and delivery services to Fleet Mobility Services. The solicitation requests bids across four delivery-volume categories based on quantity tiers: deliveries of up to 4,000 gallons via bobtail truck, deliveries of 4,001 to 8,999 gallons via transport truck, deliveries of 9,000 gallons or more via transport truck, and individual equipment cylinder refueling. Additionally, bidders must provide pricing for Code Red emergency delivery fees for both transport and bobtail trucks. The estimated annual propane volume totals 250,000 gallons, distributed across the four categories with estimated quantities of 40,000 gallons, 50,000 gallons, 155,000 gallons, and 5,000 gallons respectively. The City anticipates up to five Code Red emergency deliveries annually. Offers are due October 20, 2026, at 2:00 PM Central Time, with a non-mandatory pre-offer meeting scheduled for October 1, 2026, at 10:00 AM CT. The contract term and renewal options are determined by the related solicitation documents. Questions must be submitted by October 6, 2026, at 2:00 PM CT, and all offers remain valid for 150 calendar days.
Pricing for propane surcharges shall be based on the Mont Belvieu Average index price with unit prices not exceeding four decimal places, with all costs inclusive of administrative fees, overhead, per diem, and transportation to the Austin, Texas area. Offerors must provide all tools, labor, travel, and equipment necessary to perform required services. The City reserves the right to award a single contract or multiple awards based on individual line items, categories, or any combination deemed most advantageous. The solicitation includes informational categories for non-specified products and services, though pricing submitted for these categories will not be used in bid evaluation. A 5% local-vendor preference applies to bidders with headquarters in the Austin-Round Rock-San Marcos Metropolitan Statistical Area, and comparable discounts apply to small business prime contractors and non-small business primes utilizing small business subcontractors for at least 5% of contract value. Bidders must demonstrate minimum three consecutive years of HD-5 propane supply and delivery experience, possess a Texas Railroad Commission-licensed facility, employ at least two DOT Cylinder Filler-certified technicians, and submit required licenses and three customer references. Insurance requirements include Workers' Compensation ($100,000 per accident/$500,000 by disease), General Liability ($500,000 per occurrence), Business Auto Liability ($500,000 combined single limit), and Environmental Impairment/Pollution Liability ($1,000,000 per claim), with the City named as additional insured.
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Other files
| File | Type | Posted |
|---|---|---|
| IFB_7800_MAS1011_ATT_4_v1.docx | DOCX document | |
| IFB_7800_MAS1011_ATT_1_v1.docx | DOCX document | |
| IFB_7800_MAS1011_ATT_2_v1.docx | DOCX document | |
| IFB_7800_MAS1011_ATT_6_v1.docx | DOCX document | |
| IFB_7800_MAS1011_PAC1_v1.docx | DOCX document | |
| IFB_7800_MAS1011_ATT_8_v1.docx | DOCX document | |
| IFB_7800_MAS1011_ATT_7_v1.docx | DOCX document | |
| IFB_7800_MAS1011_ATT_9_v1.docx | DOCX document | |
| IFB_7800_MAS1011_ATT_3_v1.docx | DOCX document | |
| IFB_7800_MAS1011_BID_DOC_v1.xlsx | XLSX spreadsheet | |
| IFB_7800_MAS1011_ATT_5_v1.docx | DOCX document | |
| IFB_7800_MAS1011_ADD_1_v1.pdf |
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Text version
IFB 7800 MAS1011
| V2 10/6/2026 | ||
| Solicitation No.: | IFB 7800 MAS1011 | |
| Procurement Staff: | Maggie Stenz |
Instructions: Offerors must use this Pricing Submittal Sheet to submit pricing.
Be advised that altering the Pricing Submittal Sheet or taking exceptions to any portion of the solicitation may jeopardize acceptance of your Offer.
The quantities noted below are estimates and not a guarantee of actual volume. The City does not guarantee the purchase of the quantities listed, actual purchases may be more or less. Quantities are provided as a guide based on historical or anticipated usage. Order quantities will be as-needed and specified by the City for each order.
A bid of "0" (zero) will be interpreted by the City as a no-charge (free) item and the City will not expect to pay for that item. A bid of "no bid" or no response (space left blank) will be interpreted by the City that the Offeror does not wish to bid on that item. Be advised, a "no bid" or no response may be considered as non-responsive and may result in disqualification of the bid.
Prices offered on the Pricing Submittal Sheet shall be all inclusive of fees not expressly allowed in the scope of work. The Offeror shall not charge separately for administrative, overhead, per diem, and shipping or transportation costs (travel time, fuel surcharges, mileage, stop-fee, etc.) to deliver services or items to the Austin, Texas area. The Offeror shall provide all tools, labor, travel, and equipment necessary to perform the services required under this contract.
After bid opening, all bids on the Price Sheet shall be checked for correctness of mathematical calculations. A discrepancy between a unit price and the extended price shall be resolved by accepting the unit price as correct.
The City reserves the right to award a single contract based on overall low cost or multiple awards based on individual or categories/groups of specific line items, cost, or any criteria or combination deemed most advantageous to the City.
| CATEGORY 1 - PROPANE SURCHARGE | |||||||
| ITEM NO. | ITEM DESCRIPTION | INDEX | UNIT OF MEASURE | SAMPLE BENCHMARK INDEX PRICE | ESTIMATED ANNUAL QUANTITY | SURCHARGE* | |
| *Unit price should be no more than 4 decimal places | EXTENDED PRICE | ||||||
| 1.1 | Per Gallon Surcharge for Deliveries of up to 4,000 Gallons (Bobtail Truck) | Propane: Mont Belvieu Avg. | GAL | 0.703 | 40,000 | ||
| 1.2 | Per Gallon Surcharge for Deliveries of 4,001 to 8,999 Gallons (Transport Truck) | Propane: Mont Belvieu Avg. | GAL | 0.703 | 50,000 | ||
| 1.3 | Per Gallon Surcharge for Deliveries of 9,000 Gallons or more (Transport Truck) | Propane: Mont Belvieu Avg. | GAL | 0.703 | 155,000 | ||
| 1.4 | Per Gallon Surcharge for Deliveries of Individual Equipment and Cylinder Refueling | Propane: Mont Belvieu Avg. | GAL | 0.703 | 5,000 | ||
| SUBTOTAL FOR CATEGORY 1 = |
| CATEGORY 2 - CODE RED DELIVERY FEES | |||||
| ITEM NO. | ITEM DESCRIPTION | UNIT OF MEASURE | ESTIMATED ANNUAL QUANTITY | UNIT PRICE | EXTENDED PRICE |
| 2.1 | Code Red - Transport Truck | EACH | 5 | ||
| 2.2 | Code Red - Bobtail Truck | EACH | 5 | ||
| SUBTOTAL FOR CATEGORY 2 = |
GRAND TOTAL FOR CATEGORIES 1-2 =
CATEGORY 3 - DISCOUNT OFF OR MARKUP TO MANUFACTURER PRICE LISTS FOR NON-SPECIFIED PRODUCTS (For informational purposes only; pricing for this Category will not be used to determine award.)
The City may wish an Offeror provide additional products as they relate to this contract. In order to be paid for those additional products, provide manufacturers name and catalog numbers for the additional products you can provide the City. Indicate the minimum percentage discount or maximum markup to costs you can provide the City for these products. The percentage discount(s) or markup(s) listed shall be fixed throughout the term of the Contract including any subsequent renewal periods.
This information will not be used in the evaluation of the bid but is for informational purposes only and there is no guarantee of purchase. Please include additional pages as necessary.
| ITEM NO | NAME AND NUMBER OF PRICE LIST | LATEST EFFECTIVE DATE OF PRICE LIST | MINIMUM DISCOUNT FROM OR MAXIMUM MARKUP TO PRICE LIST |
| 3.1 |
Name ____________________________________________________________________
Number ___________________________________________________________________ _______________% Discount or ________________% Markup 3.2 Name ____________________________________________________________________
Number ___________________________________________________________________ _______________% Discount or ________________% Markup
CATEGORY 4 - NON-SPECIFIED SERVICES (For informational purposes only; pricing for this Category will not be used to determine award.)
Please list any additional related services your Company can offer the City along with an associated labor rate, discount off retail price or mark-up to costs for the listed services. Information in this Category will not be evaluated, and the City does not guarantee the purchase of any additional services. Revisions to the prices may only be adjusted using the Published Price Lists provision in Section 0400. Please include additional pages as necessary.
| ITEM NO | ITEM DESCRIPTION | UNIT OF MEASURE | UNIT PRICE |
| 4.1 | General Services Labor Rate | Hour | |
| 4.2 | |||
| 4.3 |
| COMPANY NAME: |
| EMAIL ADDRESS: |
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