IFB_7800_MAS1011_ADD_1_v1.pdf

SOLICITATION ADDENDUM

AUSTIN FINANCIAL SERVICES – CENTRAL PROCUREMENT

Solicitation: IFB 7800 MAS1011 Addendum No: 1 Date: October 6, 2026

This addendum is to incorporate the following changes to the above-referenced solicitation:

1.0 Clarifications: The price sheet published with the solicitation has been deleted and replaced with a revised Price Sheet. Please ensure that all bids are submitted on the Price Sheet labeled V2 10/6/2026.

2.0 Questions

1Q: Are the portable cylinders filled on a specific site, or is the Contractor responsible for filling at their site?

1A: The Contractor shall refill cylinders at designated City sites.

2Q: When bidding the price per gallon amount, is that the cost plus amount or price per gallon total?

2A: The bid that the Contractor should provide in the price sheet is the Contractor's differential. The price the Contractor will invoice the City is the index price (as described in the Scope of Work section 1.10) plus the Contractor's differential.

3Q: Are tank monitors the Contractor’s responsibility?

3A: No, tank monitors are not the Contractor’s responsibility. The City will monitor tanks with City-owned devices.

4Q: Does the City own any 20lb and 33lb cylinders that will be used for this contract?

4A: Yes, the City owns the cylinders that will be used for this contract.

5Q: How many cylinders are needed on each site per size of 20lb and 33lb?

5A: A breakdown of the number and size of cylinders on each site is currently not available. However, we have estimated that 2500 refills will be needed annually over four or five sites.

6Q: Does the City own cages, or will the Contractor need to provide this? If the Contractor, how many will be needed?

6A: The City owns cages, and the Contractor will not need to provide this. However, Offerors may list additional products or services they have available for sale in Categories 3 and 4 of the price sheet, in case the City wishes to purchase additional cages or other products or services in the future.

7Q: Does the City have a scale, or will the Contractor need to provide this?

7A: The Contractor will need to provide the scale.

8Q: Is the calculation in category 1 correct on the price sheet? Should the calculation per gallon be the sum of the sample benchmark index price (E8) PLUS the Contractor's Surcharge (G8) X the estimated annual quantity (F8)?

8A: The price the City will be billed by the Contractor is equal to (Index Price/gallon + Contractor’s surcharge/gallon) x # of gallons provided. Please make sure to download the revised price sheet and ensure that your bid is submitted on Price Sheet labeled V2 10/6/2026.

9Q: The subtotal for Category 1 on the Price Sheet is only adding lines 10 and 11, but not 8 and 9.

SOLICITATION ADDENDUM

AUSTIN FINANCIAL SERVICES – CENTRAL PROCUREMENT

9A: The Price Sheet has been updated with the correct calculation. Please make sure to download the revised price sheet and ensure that your bid is submitted on Price Sheet labeled V2 10/6/2026.

3.0 Pre-Offer Meeting: The Pre-Offer Meeting was held on October 1, 2026, at 10:00 AM. The attendance sheet is attached.

4.0 ALL OTHER TERMS AND CONDITIONS REMAIN THE SAME.

ACKNOWLEDGED BY:

Offeror Name Offeror Authorized Signature Date

RETURN ONE COPY OF THIS ADDENDUM WITH YOUR RESPONSE PRIOR TO THE SOLICITATION CLOSING

DATE. FAILURE TO DO SO MAY CONSTITUTE GROUNDS FOR REJECTION OF YOUR OFFER.

Revised 6/5/2017

AUSTIN FINANCIAL SERVICES MEETING SIGN-IN SHEET

Solicitation Description: IFB 7800 MAS1011, Propane Delivery Meeting Date: 10/1/2026, 10:00 AM CST Purchasing Office Point of Contact: Maggie Stenz, Margaret.Stenz@austintexas.gov Place/Room: Virtual via Microsoft Teams

Please write legibly.

Name Company/Agency/Dept. Phone Email Address

Have you or do you expect to receive compensation for this meeting from your organization?

Parker Shields Ferrellgas 913-290-5007 parkershields@ferrellgas.com;

GovernmentBids@Ferrellgas.c om

Yes No

Kyle Bush Ferrellgas KyleBush@ferrellgas.com Yes No

Gabriel Ximenez Pico Propane and Fuels Gabriel.Ximenez@picopropane .com Yes No

Ian Sumera Pico Propane and Fuels 757-995-3775 Ian.Sumera@meritumenergy.c om Yes No

Mitch Roberts Absolute Propane Mitch@absolutepropane.com Yes No

Rick Harland Austin Fleet Mobility Services Yes No

Regina Huffman Austin Fleet Mobility Services Yes No

Andrew Dillavou Austin Fleet Mobility Services Yes No

John Villanueva Austin Fleet Mobility Services Yes No

Yes No

Yes No

Yes No mailto:parkershields@ferrellgas.com mailto:GovernmentBids@Ferrellgas.com mailto:GovernmentBids@Ferrellgas.com