IFB_5000_JRN1041REBID_ATT_2_v2.xlsx
XLSX spreadsheet 37 KB Posted
- Solicitation number
- IFB 5000 JRN1041REBID
- Issued by
- Texas
About this file
This is a pricing submittal sheet for Invitation for Bid (IFB) 5000 JRN1041REBID issued by the City of Austin, Texas, for automatic door maintenance, repair, replacement, and inspection services across all City departments. The contract encompasses routine preventative maintenance, repairs, replacements, and modernization of motorized sliding or swinging doors used for pedestrian traffic. The pricing sheet establishes estimated annual quantities across four service categories: regular repair labor at 5,500 hours, non-regular hours repair labor at 500 hours, inspection services at 2,000 hours, routine and preventative maintenance visits at 2,821 flat-rate visits, and an estimated $80,000 annual spending on materials and specialized rental equipment. Offerors must complete the pricing submittal sheet without alterations, and any exceptions or blank responses may result in bid disqualification.
Pricing shall be all-inclusive with no separate charges permitted for administrative costs, overhead, per diem, shipping, transportation, or travel-related expenses. Offerors must provide all tools, labor, travel, and equipment necessary to perform services in the Austin, Texas area. For Category 1 labor, unit prices are submitted on an hourly basis, with non-regular hours not exceeding 150 percent of regular hours. Category 2 requires a flat fee per preventative maintenance visit. Category 3 permits a maximum 25 percent markup on material costs, with the percentage fixed throughout the contract term and any renewal periods. The City reserves the right to award a single contract or multiple awards based on overall low cost, individual line items, or other criteria deemed advantageous. A bid of zero will be interpreted as a no-charge item, while blank responses or "no bid" designations may constitute non-responsiveness. Mathematical discrepancies between unit and extended prices will be resolved by accepting the unit price as correct.
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| File | Type | Posted |
|---|---|---|
| IFB_5000_JRN1041REBID_ATT_14_v2.pdf | ||
| IFB_5000_JRN1041REBID_ATT_13_v1.pdf | ||
| IFB_5000_JRN1041REBID_ATT_4_v1.docx | DOCX document | |
| IFB_5000_JRN1041REBID_ADD_1_v1.pdf | ||
| IFB_5000_JRN1041REBID_ATT_9_v1.docx | DOCX document | |
| IFB_5000_JRN1041REBID_ATT_5_v1.docx | DOCX document | |
| IFB_5000_JRN1041REBID_ATT_12_v1.pdf | ||
| IFB_5000_JRN1041REBID_ATT_10_v1.docx | DOCX document | |
| IFB_5000_JRN1041REBID_ATT_11_v1.pdf | ||
| IFB_5000_JRN1041REBID_ATT_3_v1.docx | DOCX document | |
| IFB_5000_JRN1041REBID_ATT_1_v1.docx | DOCX document | |
| IFB_5000_JRN1041REBID_ATT_6_v1.docx | DOCX document | |
| IFB_5000_JRN1041REBID_ATT_7_v1.docx | DOCX document | |
| IFB_5000_JRN1041REBID_ATT_8_v1.docx | DOCX document |
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Text version
SERVICES
| Solicitation No.: | IFB 5000 JRN1041REBID |
| Procurement Staff: | Jackie Nunez |
Instructions: Offerors must use this Pricing Submittal Sheet to submit pricing.
Be advised that altering the Pricing Submittal Sheet or taking exceptions to any portion of the solicitation may jeopardize acceptance of your Offer.
The quantities noted below are estimates and not a guarantee of actual volume. The City does not guarantee the purchase of the quantities listed, actual purchases may be more or less. Quantities are provided as a guide based on historical or anticipated usage. Order quantities will be as-needed and specified by the City for each order.
A bid of "0" (zero) will be interpreted by the City as a no-charge (free) item and the City will not expect to pay for that item. A bid of "no bid" or no response (space left blank) will be interpreted by the City that the Offeror does not wish to bid on that item. Be advised, a "no bid" or no response may be considered as non-responsive and may result in disqualification of the bid.
Prices offered on the Pricing Submittal Sheet shall be all inclusive of fees not expressly allowed in the scope of work. The Offeror shall not charge separately for administrative, overhead, per diem, and shipping or transportation costs (travel time, fuel surcharges, mileage, stop-fee, etc.) to deliver services or items to the Austin, Texas area. The Offeror shall provide all tools, labor, travel, and equipment necessary to perform the services required under this contract.
After bid opening, all bids on the Price Sheet shall be checked for correctness of mathematical calculations. A discrepancy between a unit price and the extended price shall be resolved by accepting the unit price as correct.
The City reserves the right to award a single contract based on overall low cost or multiple awards based on individual or categories/groups of specific line items, cost, or any criteria or combination deemed most advantageous to the City.
| CATEGORY 1 - LABOR | |||||
| ITEM NO. | ITEM DESCRIPTION | UNIT OF MEASURE | ESTIMATED ANNUAL QUANTITY | HOURLY UNIT PRICE* | |
| *Unit price should be no more than 4 decimal places | EXTENDED PRICE | ||||
| 1.1 | Repair Labor rate per hour for Regular Hours, 6:00 a.m. - 5:00 p.m. CST Monday - Fridays | HOUR | 5,500 | ||
| 1.2 | Repair Labor rate per hour for Non-Regular Hours, 5:01 p.m. - 5:59 a.m. Monday - Fridays, all day Saturday and Sunday, and City Holidays (shall not exceed 150% or 'time and a half' of Regular Hours) | HOUR | 500 | ||
| 1.3 | Inspection Services | HOUR | 2,000 | ||
| SUBTOTAL FOR CATEGORY 1 = |
CATEGORY 2 - ROUTINE AND PREVENTIVE MAINTENANCE
Proposer must be able to establish and provide routine and preventive maintenance to automatic doors and components. The prices for these routine and preventive maintenance shall include all labor, transportation, and material costs (lubrication, cleaning, towels, etc.). If additional repair services are needed, those repairs shall be invoiced separately using Category 1 and Category 3
| ITEM NO. | ITEM DESCRIPTION | UNIT OF MEASURE | ESTIMATED ANNUAL QUANTITY | UNIT PRICE* PER VISIT (EACH) | |
| *Unit price should be no more than 4 decimal places | EXTENDED PRICE | ||||
| 2.1 | Flat fee for Routine and Preventative Maintenance Services | Flat Rate | 2,821 | ||
| SUBTOTAL FOR CATEGORY 2 = |
CATEGORY 3 - MARKUP TO COSTS FOR MATERIALS
The City estimates an annual spending need of $80,000 for materials and specialized rental equipment needed to complete these services.
Offeror shall be able to provide materials to complete the repairs. The percentage markup to costs listed shall be the maximum amount offered for the category line throughout the term of the contract including any subsequent renewal periods, and are not subject to change. The invoice prices for these materials shall be based off a markup to costs paid by the offeror as indicated below. The percentage markup given should take into all costs (administrative, overhead, shipping charges, etc.) to deliver the materials to the Austin, TX area. These costs shall be factored into the markup to costs rates and shall not be paid separately. Markup to costs shall be expressed in numerical terms and not exceed 25% ). A bid of '0' (zero) or left blank will be interpreted by the City as a zero percent markup to the City.
The annual spending need amount is an estimate and not a guarantee of actual volume. The City reserves the right to purchase more or less of these quantities as may be required during the contract Term. Quantities will be as-needed and specified by the City for each order.
| ITEM NO. | ITEM DESCRIPTION | TOTAL FOR CATEGORY 1 | |
| * ADDITIONAL PERCENTAGE | MARKUP TO COSTS | ||
| (PERCENTAGE) | EXTENDED PRICE | ||
| 3.1 | Repair Parts, Materials, and Specialized Rental Equipment (not to exceed 25%) | $80,000.00 | |
| TOTAL EXTENDED PRICE FOR CATEGORIES 1 THRU 3 = |
CATEGORY 4 - NON-SPECIFIED ITEMS (For Informational Purposes Only)
The City may wish an Offeror provide additional products as they relate to this contract. In order to be paid for those additional products, provide manufacturers name and catalog numbers for the additional products you can provide the City. Indicate the minimum percentage discount or maximum markup to costs you can provide the City for these products. The percentage discount(s) or markup(s) listed shall be fixed throughout the term of the Contract including any subsequent renewal periods.
This information will not be used in the evaluation of the bid but is for informational purposes only and there is no guarantee of purchase. Please include additional pages as necessary.
| ITEM NO | NAME AND NUMBER OF PRICE LIST | LATEST EFFECTIVE DATE OF PRICE LIST | MINIMUM DISCOUNT FROM OR MAXIMUM MARKUP TO PRICE LIST |
| 4.2 |
Name ____________________________________________________________________
Number ___________________________________________________________________ _______________% Discount or ________________% Markup 4.3 Name ____________________________________________________________________
Number ___________________________________________________________________ _______________% Discount or ________________% Markup 4.4 Name ____________________________________________________________________
Number ___________________________________________________________________ _______________% Discount or ________________% Markup
| COMPANY NAME: |
| EMAIL ADDRESS: |
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