IFB 27011 Addendum 3.pdf

IFB 27011-JS 18

REVISED BID FORM

TO: Purchasing Division BID: Godwin - Virginian Pilot Building Renovation

442 W. Washington St.

Room 1086 Suffolk, VA 23434-5237 IFB: 27011-JS

DUE: September 11, 2026

TIME: 3:00 PM, Local

___________________________________________ (Company) quotes firm price(s) below, to furnish all labor, materials, equipment, transportation, licenses, permits, and fees required to complete the Godwin - Virginian Pilot Building Renovation project to the limits shown on the drawings in accordance with all specifications, terms, conditions, and drawings herein.

It is the intent of the City to award the bid in total.

Renovation of Godwin – Virginia Pilot Building

Item Price

Lump Sum to include all costs. Total Base Bid Amount $ Alternate Bid Item – Repainting of three sides of the building, excluding front façade facing Main Street. Strip all exterior paint, repoint brick and fill cracks, paint entire three sides of building. See drawings for more information. $

Total Bid Amount $

Determination of low bidder shall be based on the TOTAL BASE BID AMOUNT

RFI # Date Received RFI Description Discipline Assigned to GC Questions Responses

Q1 Addendum

#2

Q1 Bid Submittal Owner Owner

Pg 8 of the IFB PDF states that the bid can either be delivered hard copy or submitted electronically through eVA. Does the City have a preference for method of submission?

The City does not have a perference.

Addendum

#2

Q2 Bid Submittal Owner Owner

Pg. 9 of the IFB PDF states "Bidders are to submit entire Section A" as their bid". Please confirm if the City truly wants all of 'Section A' (pgs 5-29 of the IFB) or just the forms the require contractor input: Bid Form, Non-Collusion affidavit, etc.

Bidders are to submit all of Section A (pgs. 5-29)

Addendum

#2

Q3 Insurance Owner Owner Who is responsible for builders' risk insurance?

The contractor.

1 7/21/2026 Site Parking Civil Robyn Niss

Will there be contractor parking available on site or will we have to look for pay parking near the site?

No designated contractor parking is available. The Contractor can use off-site public parking or phase improvements to allow parking/staging on site.

2 7/21/2026 Ceiling Tiles - Second Floor Architect Nick Dunlevy

For 2nd floor ceiling tile replacement, we will need to know the tile type and a quantity/percentage of the tiles needing replaced?

Most ceiling tiles being removed on second floor for roofing/mechanical demo and new work should be carefully removed and reinstalled in place.

AD112 shows every anticipated area where ceiling tile will need to be removed. The only room that will need new ceiling tile is where the lightwell and chimney flue were demolished. Product can be the same as ACT1 in finish schedule but 2x4 instead of 2x2.

3 7/21/2026 Insurance Owner Jay Smigelski Who is responsible for builders risk insurance. Answered in Addendum #2, Q3.

4 7/22/2026 Specifications Owner

Wayne Rhoads

Jay Smigelski Provide specification 012100 allowances

Please disregard references to spec section 012100 allowances.

5 7/22/2026 Specifications Owner

Wayne Rhoads

Jay Smigelski

The Units of Measure in specification 012200 appear to be missing from the section. Please disregard references to spec section 012200 units of measure.

6 7/22/2026 Base Bid Owner

Wayne Rhoads

Jay Smigelski

Once the Units of Measure are provided, will the costs carried for these unit price be required to be added to the Total Base Bid?

Units of measure and unit prices do not apply. Please provide a single lump sum bid and a cost for the one add alternative bid item.

7 7/22/2026 Specifications Owner

Wayne Rhoads

Jay Smigelski

Per specification section 012300 there is one alternate bid.

The bid form does not have a line item for the alternative bid.

A revised bid form will be provided that includes the one add alternative bid item.

8 7/22/2026 Earth Moving Civil Robyn Niss

Provide the specifications for Division 31 Site clearing and earth moving.

All clearing and earthmoving shall be in accordance with notes on the drawings, VDOT Road and Bridge Specifications, and the City of Suffolk Public

Facilities Manual. No supplemental spec information is provided.

9 7/28/2026 TV Mounts Owner Wayne Rhoads Who is supplying and installing TV mounts in Room 170 (total of 4) Owner will supply and install TV mounts and brackets.

10 7/28/2026 TV Brackets Owner Wayne Rhoads Who is supplying and installing the brackets for the wall mounted TV’s (total of 6) Owner will supply and install TV mounts and brackets.

11 7/28/2026 Electrical CT cabinets Electrical Pace

On page E-001 the note states that all electrical items are to be removed by others. In the electrical room 2 CT cabinets, meter sockets and main wireway are to be removed.

Who is responsible for removing these items?

PACE Reponse: The only reference to the term "OTHERS" is in the Demolition notes under "ASSOCIATED APPURTENANCES" where it is stated to remove electrical appurtenances (Disconnects, wiring, conduit, etc) that are associated with equipment being removed by others. Not that the electrical elements are being removed by others. Electrical Service Equipment being removed must be coordinated between the electrical contractor and

Dominion Energy.

12 7/28/2026 Electrical/Security Doors Electrical Pace/Wayne Rhoads

On the special systems plan, is power needed for the (26) security doors? Nothing is shown on E201 or E505

PACE Response: The power requirements for door hardware are determined by the product selection performed by the security integrator.

13 7/28/2026 Security Cameras Owner Wayne Rhoads What roughing is required for security cameras?

Pathways, boxes, conduit/cable supports, low voltage wiring, service loop at camera location, adequate slack at head end. Security Integrator will coordinate and consult with GC prior to install.

14 7/28/2026 Fire Alarm Vendor Owner Wayne Rhoads Who is the existing fire alarm vendor? Johnson Controls (JCI) / Simplex Alarm Panel

15 7/28/2026 Fire Alarm Wiring Owner Wayne Rhoads Is the fire alarm wiring allowed to be run free air above ceiling? Yes, above ceiling only.

16 7/28/2026 Generator Owner Wayne Rhoads Is a generator needed?

Contractor should assume need for generator power, as building electrical may not always be available.

17 7/28/2026 Lightning Protection Electrical Pace

On page 250500-2, 1.4 note 10 has lightning protection in the scope of work, but it is not included in the drawing set. Please advise if it is needed.

PACE Response: The building does not have an existing lightning protection system and one is not required to be provided.

18 7/27/2026 Va Dept. of Labor Hazmat Nelson Adcock

Has the project notification been submitted to VA Department of Labor and

Industry about Hazardous Abatement on this project?

The Abatement Contractor is required to provide the notification.

19 7/27/2026 EPA NESHAP Hazmat

Nelson Adcock

Has the project been filled for EPA NESHAP notification with the VA Department of Environmental Quality? If not, please submit prior to award so that the 20-business day delay will not impact our completion schedule.

The Abatement Contractor is required to provide the notification.

20 7/27/2026 Transformer Application Electrical

Pace Has an early application (Load Letter) been submitted to Dominion Energy about the new transformer?

PACE Response: The electrical drawings do not indicate a new transformer.

The intent was to extend the existing service conductors as required as indicated on the Riser Diagram.

21 7/27/2026 Limited NTP Owner

Wayne Rhoads

Jay Smigelski

Will a Limited NTP allowed and issued, so that we can secure permits, approvals, and long lead submittals approval items before we mobilize on site, so not to impact the 304 Calendar Day schedule.

Owner does not have an issue with a Limited NTP for permits and submittals.

22 7/27/2026 Signage Architect Nick Dunlevy

Is the signage in detail C1 on sheet A-406 in the scope of work. If so, can details be provided for said signage.

Yes, the letters are S2 in finish legend on A-701. Confirming logos with owner and will provide details on those.

23 7/27/2026 RCP plans Architect Nick Dunlevy

For RCP A-111, will the architect be providing details for soffits in lobby/101, 104, 129,150,144,148.

Revised demolition, new work, and detail drawings sheets for all disciplines are under revision now and will be issued when complete.

24 7/27/2026 Wall Types Architect Nick Dunlevy

On A-101, please confirm partition 4SC is between rooms 117 - 125 per General

Note 3 - unmarked partitions are 4SC. Please use 4SA.

25 7/27/2026 RCP plans Architect Nick Dunlevy

On RCP A-111 at room 146 and surrounding, there is an overlap of the ACT and speckling indicating GWB. Can we assume this is all ACT?

Revised demolition, new work, and detail drawings sheets for all disciplines are under revision now and will be issued when complete.

26 7/27/2026 RCP plans Architect Nick Dunlevy

What is the height of the Woodworks ceiling at the Lobby? (This may get answered by my previous Woodworks soffit question.)

Yes, to separate the two ceilings as the ceiling in corridor 143 is to be centered.

27 7/27/2026 RCP plans Architect Nick Dunlevy Is there a bulkhead at the South end of Corridor 143 by rooms 139 & 146? Provide bulkhead. Ceilings are at the same height.

28 7/27/2026 RCP plans Architect Nick Dunlevy

At Corridor 105 by room 108, there is a mismatch of the ACT grid. Is there a bulkhead or Axiom transition here?

Carefully remove ceiling tiles for reinstallation. If too damaged to re-install, use product ACT1 from finish schedule but 2x4 instead of 2x2 to match surrounding tile.

29 7/27/2026 RCP plans Architect Nick Dunlevy

On AD-112, there are several areas marked for ceiling demo (i.e. near column lines A & 1, above column line B). What is the type of replacement tile and grid? This area is also marked on A-112

Revised demolition, new work, and detail drawings sheets for all disciplines are under revision now and will be issued when complete.

30 7/30/2026 Specifications Architect

Nick Dunlevy

Lauren Daniels

Specification 122113

a. 2.3.B.1. specifies, “1 inch.” A-701, Finish Legend, MB1, states, “2 inch.” Which is correct?

b. 2.3.B.5.a. is discontinued.

c. 2.3.E. is discontinued.

d. 2.3.E.6.b. is discontinued.

e. 2.3.J. is discontinued.

f. 2.3.K. is discontinued.

• (a) Provide 1-inch horizontal aluminum blinds as specified in Section

122113. The “2-inch” designation in Finish Legend A-701 is incorrect and shall be revised to 1-inch to match the specification.

• (b) Manufacturer's current equivalent product meeting the design intent and performance requirements is acceptable.

• (c) Manufacturer's current equivalent option meeting the design intent and performance requirements is acceptable.

• (d) Manufacturer's current equivalent feature complying with applicable safety requirements is acceptable.

• (e) Manufacturer's current equivalent accessory/component meeting the design intent and performance requirements is acceptable.

• (f) Manufacturer's current equivalent accessory/component meeting the design intent and performance requirements is acceptable.

31 7/30/2026 Specifications Architect

Nick Dunlevy

Lauren Daniels

Specification 122413

a. 2.1.A.1. specifies, “Mecho or approved equal.” Are equals permitted?

b. 2.3.A.5.b. specifies, “Exposed Headbox.” Mecho only offers front and rear fascia, with no top. Is this required?

c. 2.3.A.5.c.-d. specify, “Side/sill Channels.” May we exclude side channels with light-filtering shades?

d. 2.3.A.5.e., 2.3.(A.)1.c.. 2.3.(A.)7.d. specify, “Match storefront finish.” May we include manufacturer’s Standard colors, and exclude Premium/Custom/3rd-Party colors/finishes?

e. 2.3.(A.)1. specifies, “Chelsea to the room side and SoHo to the window side.” Mecho recommends the reverse. Please clarify intent.

f. 2.3.(A.)5.b.1) specifies, “Exposed.” This is atypical for the Solar shade. Please clarify intent.

g. 2.3.(A.)7.b.-c. specify, “Side/sill channels.” May we exclude side/sill channels with light-filtering shades? May we exclude side/sill channels with light-blocking shades?

Typically, the side/sill channels are only utilized on the window side of the dual shade system. Please clarify intent.

• (a) Approved equal manufacturers may be submitted for review, provided they meet all performance, material, operational, and aesthetic requirements of the specification and are approved through the project substitution/equality review process.

• (b) Standard fascia system is acceptable in lieu of a fully enclosed headbox.

• (c) Side and sill channels for light-filtering shades can be omitted.

• (d) Unless a manufacturer's standard finish already matches the storefront finish, compliance would require the matching finish. Designer approval would be required to substitute standard finishes in lieu of storefront-matched finishes.

• (e) The intent is for the inside (room-facing) shadeband to be SoHo 1100

Series (1% openness) solar fabric and the outside (window-facing) shadeband to be Chelsea 0250 Series opaque/blackout fabric. Revise the specification accordingly.

• (f) See response (b) above for clarification.

• (g) See response (c) above for clarification.

32 7/30/2026 Fire Sprinkler Modifications Fire Protection Pace

Existing Fire Sprinkler Modifications

At the pre-bid meeting, we observed that numerous existing sprinkler heads within the renovated rooms may require relocation or reconfiguration to accommodate the proposed work. Please provide a sprinkler head count and/or a drawing identifying all locations requiring modification so this work can be accurately priced.

Sprinkler system design is performance specification/delegated design.

Contractor shall evaluate existing sprinkler piping and head layout, and modify as required to suit renovation.

33 7/30/2026 Specifications - Bid Form Owner

Wayne Rhoads

Jay Smigelski

Alternate No. 1 Bid Form Line Item

Please revise the bid form to include a separate line item for Alternate No. 1, as indicated on Drawing A201.

A revised bid form will be provided that includes the one add alternative bid item.

34 7/30/2026 Alternative 1 - Brick painting Architect Nick Dunlevy

Alternate No. 1 – Exterior Brick Scope

The base bid notes the following:

“Prep, repoint brick and fill cracks, repaint plan north, south and west exterior walls, leaving east wall facing Main Street existing blonde brick color. Paint color as selected by Owner.”

Alternate No. 1 notes the following:

“Strip all paint, repoint brick and fill cracks, repaint plan north, south and west exterior walls, leaving east wall facing Main Street existing blonde brick color. Paint color as selected by Owner.”

Since brick repointing, crack filling, and repainting of the north, south, and west exterior walls are already included in the base bid, please confirm that the only additional work included in Alternate No. 1 is stripping the existing paint before repainting. Please also confirm whether the alternate includes any additional wall area or quantities beyond those included in the base bid.

Correct, stripping before painting is the only difference between the two. No additional wall areas other than base bid (plan north, south and west walls)

35 7/30/2026 Signage Owner

Wayne Rhoads

Attorney’s Logo – Drawing C1/A-406

Drawing C1/A-406 depicts an Attorney’s logo. Please provide the required materials, dimensions, mounting method, fabrication requirements, illumination requirements, and other construction details necessary for bidding. Attorney Logo / signage will be provided and installed by COS

36 7/30/2026 Signage Owner

Wayne Rhoads

Police Department Logo – Drawing C1/A-406

Drawing C1/A-406 depicts a Police Department logo. Please provide the required materials, dimensions, mounting method, fabrication requirements, illumination requirements, and other construction details necessary for bidding. Police Department Logo / signage will be provided and installed by COS

37 7/30/2026 Electrical Handholds Electrical Pace

Electrical Handholes

Drawing E201 in the building drawing set and Drawing E501 in the parking lot drawing set each depict a handhole outside the building. Please confirm whether these represent two separate handholes or the same handhole shown on both drawings.

Please also provide the required handhole size and specifications.

PACE Repsonse: the handhole shown in the electrical documents (E201) is the same handhole as shown on the site drawings (ES003). The purpose of showing the handhole on both drawings it to depict the conduit runs required to feed the cameras in the parking lot and to also show the penetration from the handhole into the building.

38 7/30/2026 Saratoga Street Parking Lot Civil Robyn Niss

Saratoga Street Parking Lot

Please confirm whether the Saratoga Street parking lot is included in this project’s scope of work or will be bid and constructed under a separate project. Yes, the Saratoga Street Parking Lot is part of this project's scope.

39 7/30/2026 Ballistic Window Film Architect

Nick Dunlevy

Lauren Daniels

Ballistic Window Film GL3

Please provide the product and installation specifications for the ballistic window film designated GL3, including the required manufacturer, performance rating, thickness, attachment system, testing standards, and acceptable products.

This is listed on A-701 in the finish legend after GF3. It states manufacturer, thickness, installation. For additional information, refer to manufacturers website.

40 7/30/2026 Davis-Bacon Wage Owner

Wayne Rhoads

Jay Smigelski

Davis-Bacon Wage Requirements

Please confirm whether this project is subject to Davis-Bacon or any other prevailing-wage requirements. If applicable, please provide the current wage determination. This project does not require Davis-Bacon wages

41 7/30/2026 Permit Fees Owner

Wayne Rhoads

Building Permit Fees

Please confirm whether the General Contractor is responsible for obtaining and paying for the building permit, or whether the permit fees will be paid directly by the Owner.

Owner will cover the Building Permit Only. All other trade permits must be obtained and paid by contractor.

23 Mil. Security Film - Armoured One https://armouredone.com/security-film/

42 7/30/2026 Job Trailer Owner Wayne Rhoads

Job Trailer

Please confirm whether a job trailer or temporary field office is required for this project. If required, please provide any minimum size, utility, location, or facility requirements. Project trailer is NOT required.

43 7/30/2026 Utility Tap and Impact Fees Owner Wayne Rhoads

Utility Tap and Impact Fees

Please clarify responsibility for all utility tap fees, connection fees, meter fees, capacity fees, and impact fees. Are these costs to be included in the General Contractor’s bid or paid directly by the Owner? Utility Tap and Impact Fees should be included in General Contractor's bid.

44 7/30/2026 Testing and Inspection Reqs Owner/Structural

Wayne Rhoads /

Marcos Freeman

Testing and Inspection Requirements

Please clarify what project testing and special inspections, if any, are required to be included within the General Contractor’s scope. Please identify the required testing agencies or services and confirm whether payment is the responsibility of the General

Contractor or the Owner.

Please see attached inspections form covered by the Owner's structural engineer (Agent #1). Other required special inspections should be included in the General Contractor's scope.

45 7/25/2026 PV Solar system MEP Mike Ciuppa Please advise if this project includes the installation of a solar PV system. There will be no installation of a PV system.

46 8/3/2026 Doors Architect Nick Dulevy

Door #’s 3014.1, 3116, and 3130 – The door schedule states these doors and frames are existing -- Are we just replacing the glass in the door and sidelight?

There are no doors that start with 300 in our project. All doors start with a 1 as its only the first floor getting re-done and is only a two-story building so all our doors would only start with 1 or 2. We don't have any doors with .1 or any decimals, rooms with two or more doors have letters like 110A and

110B.

47 8/3/2026 Demolition Plans Architect

Will revised demolition plans and scope of work be provided since a majority of the demolition work has been completed? This affects plumbing, HVAC, and electrical also

Yes, revised demolition, new work, and detail drawings sheets for all disciplines are under revision now and will be issued when complete.

48 8/3/2026 Fencing Civil Robyn Niss Please provide fencing types and details No new fencing is proposed for this project.

49 8/3/2026 Fencing Civil Robyn Niss Does the existing fence remain or to be removed/replaced? Existing 5' fence to the north is to remain.

50 8/3/2026 Fencing Civil Robyn Niss Is the chain link fencing 5’ or 6’ tall? No new fencing is proposed for this project.

51 8/3/2026 Fencing Civil Robyn Niss

Are a temporary construction fence and gates required? If so, should it follow the limits of disturbance? Should it include privacy panels?

There has been no indication that a temporary construction fence will be required.

52 8/5/2026 Controls MEP

Pace

Jhonathan Zapata

Section 23 09 00 identifies available manufacturers and states that manufacturers offering products may be incorporated into the Work and 'include, but are not limited to' those specified. Please confirm whether Distech Controls, furnished by an authorized

Distech systems integrator, is an acceptable manufacturer for the Building Automation

System provided the proposed system fully complies with all requirements of the

Contract Documents.

The City of Suffolk indicated that their existing front-end system is provided by Trane Controls as the City has a direct contract with Trane for their HVAC and Controls system. Specification section 230900

2.2 indicates the available manufacturer is Trane. Diestech Controls is not acceptable.