IFB_250407_Exhibit_A_SOW.pdf

IFB 250407

EXHIBIT A

SCOPE OF WORK

BACKFLOW PREVENTION DEVICES AND FIRE HYDRANT SERVICES

1.0 PURPOSE

This Scope of Work (SOW) defines the requirements for inspection, testing, servicing, and repair of all Orange County Transportation Authority (OCTA)-owned backflow prevention devices and private fire hydrants. The Contractor shall provide qualified personnel, materials, tools, equipment, and supervision to perform all services in accordance with applicable federal, state, and local regulations to ensure compliance, safety, and operational reliability of OCTA facilities.

2.0 GENERAL REQUIREMENTS

Contractor shall provide on-call inspection, testing, maintenance, and repair services for OCTA-owned backflow prevention devices and private fire hydrants located at OCTA facilities and transit centers. All work shall comply with California Code of Regulations Title 17, local city and county ordinances, and applicable water district and fire department standards.

Work includes furnishing all labor, supervision, materials, tools, parts, and equipment necessary to inspect, test, certify, and repair backflow prevention devices and to inspect, test, and maintain private fire hydrants. All services shall be performed in a manner that minimizes disruption to OCTA operations. Services shall be performed on an as-needed basis, with no guarantee of usage.

2.1 PREVAILING WAGE REQUIREMENTS

Contractor shall comply with all applicable requirements of Division 2, Part 7, Chapter 1 of the California Labor Code and all applicable federal requirements respecting prevailing wages. This Project constitutes a “public work” within the meaning of California Labor Code Section 1720 and is subject to the payment of prevailing wages.

Contractor and all subcontractors shall pay not less than the applicable prevailing wage rates for all Work performed under this Contract.

3.0 LICENSE, CERTIFICATION, AND EXPERIENCE REQUIREMENTS

Contractor shall possess and maintain throughout the contract term the following valid licenses: California C-16 Fire Protection Contractor License, California C-36 Plumbing Contractor License, and Orange County Backflow Tester Certification.

All certifications and licenses shall be current and verifiable upon request. Contractor personnel performing testing or repair shall be certified backflow prevention assembly testers in accordance with local water district or health department requirements.

4.0 SAFETY TRAINING

OCTA shall provide mandatory OC Streetcar Roadway Worker Program training for Contractor field personnel assigned to work near OC Streetcar facilities, tracks, or overhead contact systems. Contractor personnel must complete the training and renew it annually. Work in these areas shall not commence until training is successfully completed or a safety-trained OCTA escort is provided. Outlined in Appendix B – OC Streetcar Yard & Maintenance Storage Facility Safety Awareness Guide.

5.0 BACKFLOW PREVENTION DEVICE TESTING AND REPAIR

5.1 ANNUAL TESTING REQUIREMENTS

All backflow prevention devices shall be tested annually per California Code of Regulations Title 17 and local water purveyor requirements. Testing shall be performed by a certified backflow tester using approved testing procedures. Appendix A – List of Backflow Prevention Devices provides examples of known backflow prevention devices located at OCTA facilities and is intended for reference purposes only. The list is not all-inclusive, and Contractor shall be responsible for testing and servicing all backflow prevention devices identified during the contract term.

Testing shall include:

• Performing functional and performance testing in accordance with manufacturer instructions and the EPA “Cross-Connection Manual.”

• Completing and signing official test report forms prior to departure from test site.

• Providing copies of all reports to OCTA’s Manager of Facilities Maintenance or designee, and submitting copies to the respective water purveyor, city, and local health department as required.

5.2 REPAIR AND REBUILD

If a device fails initial testing, Contractor shall notify OCTA and provide a written quotation for repair or replacement, within one week of the initial test. No work shall proceed without written authorization. Any repairs, modifications, or replacement activities performed without OCTA’s prior written authorization shall be considered unauthorized, and OCTA will not be responsible for any associated costs, liabilities, performance issues, or subsequent equipment failures resulting from such unauthorized work. Once approved, repairs shall be completed using factory-authorized replacement parts and repair kits, all of which must be new and unused.

After repair, the device shall be retested and recertified. Final test reports shall be distributed per Section 5.1.

5.3 DOCUMENTATION

Contractor shall maintain a complete record of all tests, repairs, and certifications for each device. Records shall include device type, size, manufacturer, model, serial number, test results, corrective actions, and dates of service.

6.0 FIRE HYDRANT INSPECTION AND MAINTENANCE

6.1 ANNUAL INSPECTION

All private fire hydrants shall be inspected annually, or immediately following any relocation or repair, to ensure readiness for emergency use. Inspection shall be performed in accordance with local fire department and city standards.

Annual inspections shall include checking the following:

• Caps present, undamaged, and rotating smoothly

• Fire hose connection threads in good condition

• Cap chains and gaskets in place and serviceable

• Operating valve stem for smooth operation

• No visible obstruction (minimum 3 ft. clearance)

• Gate valve accessible and operable

• Hydrant body painted safety red

6.2 FIVE (5)-YEAR FLOW

Test Every five (5) years, Contractor shall perform flow testing in accordance with the procedures of the local fire department. Flow tests shall record static and residual pressures and verify hydrant performance. Any deficiencies shall be reported immediately for corrective action.

6.3 DOCUMENTATION

Contractor shall maintain a complete record of all tests, repairs, and certifications for each device. Records shall include device type, size, manufacturer, model, serial number, test results, corrective actions, and dates of service.

7.0 SCHEDULE OF WORK

Contractor shall perform inspection and testing services within seven (7) calendar days of receiving a service request, unless otherwise directed by the Manager of Facility Maintenance or designee. Emergency repairs shall be prioritized and coordinated for completion as soon as practicable.

Contractor shall coordinate all scheduling with OCTA to avoid interference with ongoing operations. All waste, debris, and materials shall be removed from the site upon completion of work.

8.0 ADDITIONAL SERVICES

OCTA may request additional backflow and hydrant services including installation, service, and repair. The list of services and frequencies included herein represents the minimum level of effort required. Contractor shall be responsible for identifying and reporting any additional maintenance, testing, or repairs necessary to maintain compliance with State, Local, and OCTA requirements.

9.0 REPORTING AND DELIVERABLES

Contractor shall provide detailed reports for all maintenance, testing, and repair activities.

Reports shall include findings and recommendations. Reports must be submitted to the Facilities Section Manager within five (5) business days of service completion.

Backflow Device and Fire Hydrant Systems Catalog: Contractor shall develop and maintain a comprehensive catalog of OCTA’s backflow and hydrant systems throughout the duration of the contract. The catalog shall include, at minimum, an equipment inventory listing by location, and related inspection or test records. The catalog shall remain electronically accessible to OCTA during the contract term and shall be formally turned over to the Facilities Maintenance Section Manager upon contract completion.

Contractor shall ensure the catalog remains current by updating all data following each maintenance, inspection, or repair activity.

10.0 PROJECT MANAGEMENT

Contractor’s Project Manager shall coordinate all work assignments, scheduling, and reporting with the OCTA Facilities Section Manager or designee. Regular communication and approval are required before commencing any major work.

11.0 FINAL INSPECTION AND ACCEPTANCE

Upon completion of work, OCTA’s Project Manager or designee shall inspect and verify all services performed. Contractor shall complete a Verification of Work Form (Attachment A) for each task performed. Failure to comply with these requirements may result in delayed or denied payment.

12.0 LOCATIONS

Backflow prevention devices and fire hydrants are located at the following OCTA facilities:

• Anaheim Base 1717 East Via Burton Anaheim, CA 92806

• Garden Grove Base 11790 Cardinal Circle Garden Grove, CA 92843

• Garden Grove Annex 11800 Woodbury Road Garden Grove, CA 92843

• Irvine Base (Construction Circle) 16281 Construction Circle West Irvine, CA 92606

• Irvine Base (Sand Canyon Maintenance) 14736 Sand Canyon Road Irvine, CA 92618

• Irvine Base (Sand Canyon Operations) 6671 Marine Way Irvine, CA 92618

• Santa Ana Base 4301 W. MacArthur Boulevard Santa Ana, CA 92704

• Brea Park and Ride 937 E. Lambert Road Brea, CA 92621

• Fullerton Park and Ride 3000 W. Orangethorpe Avenue Fullerton, CA 92833

• Fullerton Transportation Center 123 S. Pomona Avenue Fullerton, CA 92832

• Goldenwest Transportation Center 7301 & 7401 Center Avenue Huntington Beach, CA 92647

• Laguna Beach Transportation Center 375 Broadway Street Laguna Beach, CA 92651

• Laguna Hills Transportation Center 24282 Calle De Los Caballeros Laguna Hills, CA 92653

• Newport Beach Transportation Center 1550 Avocado Avenue Newport Beach, CA 92660

• OC Streetcar Maintenance & Storage Facility 2008 W. 5th Street Santa Ana, CA 92703

• OC Streetcar Park-and-Ride Harbor & Westminster Avenue 13914 Harbor Boulevard Garden Grove, CA 92843

• OC Streetcar Platform Fairview & Right-of-Way Santa Ana, CA 92703

• OC Streetcar Platform Raitt Street & Santa Ana Boulevard Santa Ana, CA 92703

• OC Streetcar Pathway/ Planter Forest Ave & Santa Ana Boulevard Santa Ana, CA 92703

• OC Streetcar Pathway/ Planter N Hesperian St & Santa Ana Boulevard Santa Ana, CA 92703

• OC Streetcar at SARTC Santa Ana Regional Transportation Center N Santiago St & Santa Ana Boulevard Santa Ana, CA 92701

APPENDIX A – List of Backflow Prevention Devices Size Type Model Mfg.

.75 Inch DC 2000B AMES

.75 Inch RPP

Febco .75 Inch RPPD 009M3-QT Watts .75 Inch RPZ LF009M3QT Watts .75 Inch DC 007M1QT Watts .75 Inch RPP Wilkins .75 Inch DC 950XL Wilkins .75 Inch RP 975XL Wilkins 1 Inch RP 825Y Febco 1 Inch RPP Febco 1 Inch RP 975XL Wilkins 1 Inch RP LF009M2QT Watts

1.25 Inch RPPD 009M2QT Watts

1.5 Inch RP Febco

1.5 Inch RP 009M2 Watts

1.5 Inch RP 975XL Wilkins

1.5 Inch 1126 08 WTTRP WTTRP

2 Inch RP 6C Beeco 2 Inch RP 825YA Febco 2 Inch RP 825Y Febco 2 Inch RP 825 Febco 2 Inch 17202 08 FEBRP FEB 765PVB 2 Inch RP FRP-II Hersey 2 Inch RP 009M2 Watts 2 Inch RP 909M1QT Watts 2 Inch RP 975XL Wilkins 2 Inch RP 975XL2 Wilkins 2 Inch RPPD 9756XL Wilkins 2 Inch RP LF009M2QT Watts 2 Inch RP LF825Y Febco 2 Inch DC 950XLD Zurn-Wilkins 2 Inch RP 975XLD Zurn-Wilkins 2 Inch RP 825Y Febco

2.5 Inch RP 009 Watts

2.5 Inch RP 375 Wilkins

3 Inch RP 475 Wilkins 3 Inch 138 08 WILKRP Wilkins 3 Inch RP 6CM Hersey 3 Inch RP LF009 Watts 4 Inch RPDA 375DA Zurn-Wilkins 6 Inch DCDA 3000SS AMES 6 Inch RPDA 475DA Wilkins 6 Inch DC 475 Wilkins 8 Inch DCDA 350A Wilkins 8 Inch DCDA 3000SE AMES 8 Inch DCDA 350DA Zurn Wilkins

10 Inch DCDA 3000SS AMES

VERIFICATION OF WORK

Facilities Maintenance Contractors

OP-MNT-009.docm (02/24/2025) Page 1 of 1

Administration Building (Orange) Date:

Anaheim (Base 6) Time In:

Garden Grove (Base 4) Time Out:

Irvine Sand Canyon (Base 7)

Irvine Construction Circle (Base 2)

Santa Ana (Base 1)

Brea Park & Ride OCTA WO #:

Fullerton Park & Ride

Fullerton Transportation Center

Goldenwest Transportation Center

Laguna Hills Transportation Center

OC Streetcar Maintenance Storage Facility

Tustin Transportation Center

Newport Beach Transportation Center

Name of Contract:

Description of Work:

This is to verify that persons were on duty this date and that all services, as called Number for in the contract were actually performed.

Signed:

Contractor’s Representative

Verified:

OCTA’s Representative

IFB 250407

Attachment A

OC STREETCAR YARD

& MAINTENANCE

STORAGE FACILITY

SAFETY AWARENESS GUIDE

EMERGENCY RESPONSE

Dial 911 for life-threatening emergencies and immediately contact

OCC.

Follow evacuation routes to designated Assembly Areas.

Report all incidents, injuries, and near-misses immediately to OCC.

2008 W. 5 Street, Santa Ana, CA 92703th

Operations Control Center (OCC)

(888) 560-5050

REQUIREMENTS

Requires prior authorization and may only occur under approved conditions.

Unauthorized access to tracks is strictly prohibited.

T R A C K A C C E S S

Anyone performing work within 6 ft of the track or 10 ft of overhead powerlines/equipment must receive training and authorization.

R O A D W A Y W O R K E R P R O T E C T I O N ( R W P )

Yard: Orange hi-visibility vest, closed toe shoes.

Maintenance Shop: ASTM F2413 EH rated safety shoes, orange hi-visibility vests, and clear safety glasses with side shields.

P P E

All personnel, visitors, vendors, and contractors must sign in at the front entrance security desk upon arrival.

Employees and contractors must display their OCTA issued badge.

All work performed by contractors or vendors must be coordinated and planned through the Operations Control Center (OCC) and a designated site supervisor/project manager.

S E C U R I T Y & C H E C K - I N

IFB 250407

APPENDIX B

SAFETY

PRINCIPLES

Unsafe acts may lead to immediate site removal.

Pits/Elevated Work: Always keep safety gates and railings in place.

Never leave openings unprotected.

Jacks/Lifts, Cranes/Rigging: Only to be used by authorized, trained individuals. Do not walk under a raised load, or through barricaded/restricted area(s).

S H O P S A F E T Y

Treat all overhead wires, contact systems, and electrical equipment as energized unless verified and grounded by qualified personnel.

Stay 10 ft away from overhead power lines unless authorized, qualified, and protected.

Only trained staff may de-energize, re-energize, test, or apply safety devices to any electrified system.

E L E C T R I C A L & O V E R H E A D P O W E R H A Z A R D S

Do not drive vehicles past parking area without permission from OCC.

Park only in designated parking spots.

Keep a safe distance from moving vehicles and never drive between streetcars unless permitted by OCC.

M O T O R V E H I C L E S A F E T Y

Specialty Work Includes:

Hot Work, Confined Space, Chemicals/Spills Response, LOTO/Control of Hazardous Energy, etc.

ALL SPECIALITY WORK MUST BE

PERFORMED BY QUALIFIED

INDIVIDUALS WITH PRIOR

AUTHORIZATION FROM OCC.

Specialty Work Includes:

Hot Work, Confined Space, Chemicals/Spills Response, LOTO/Control of Hazardous Energy, etc.

ALL SPECIALITY WORK MUST BE

PERFORMED BY QUALIFIED

INDIVIDUALS WITH PRIOR

AUTHORIZATION FROM OCC.

No job should be performed unsafely.

S A F E T Y I S A C O R E V A L U E

Notify a supervisor or manager.

R E P O R T H A Z A R D S

Anyone can stop work if an unsafe condition or behavior is observed.

S T O P W O R K A U T H O R I T Y

YARD & TRACK SAFETY

Expect rail vehicle movement on any track, in any direction, at any time.

Rail vehicles have the right-of-way.

R A I L S A F E T Y A W A R E N E S S

Use walkways and avoid distractions.

Avoid walking or stepping on rail.

Keep fire lanes and designated walkways clear.

W A L K I N G A N D A C C E S S

Blue Flag/Blue Light Protection indicates someone is working on, under, or between streetcars.

Red Flag Protection indicates track is out of service.

W A R N I N G S I G N S

Prohibited within 6 ft of any track.

Includes but not limited to wireless phones, smart phones, smart watches, Bluetooth devices, laptop computers, headphones, and/or earbuds.

P E R S O N A L E L E C T R O N I C D E V I C E U S E