C250407_ICE_R000695.pdf
PDF 283 KB Posted
- Solicitation number
- 250407
- Issued by
- Orange County, California
About this file
This is an Independent Cost Estimate (ICE) prepared by the Orange County Transportation Authority (OCTA) for a procurement to replace an expiring agreement related to backflow prevention devices and fire hydrant services. The estimate covers a three-year initial contract term with an option term date of October 1, 2025. The scope of work includes backflow inspections, hydrant inspections, and repair labor services. Specifically, the estimate accounts for 80 annual backflow prevention device inspections at $155 per visit, 30 annual fire hydrant inspections at $180 per visit, and 140 annual repair labor hours at $165 per hour. The procurement is designated as a prevailing wage contract, requiring Davis Bacon wage rates to be applied to all labor categories.
The total estimated cost for the three-year initial term is $135,000.00, comprised of $122,700.00 in direct labor costs ($37,200.00 for backflow inspections, $16,200.00 for hydrant inspections, and $69,300.00 for repair labor) and $12,300.00 in estimated parts and materials costs. This ICE was prepared on October 1, 2025, by Christine Herrera, Contracts Analyst, and is based on analysis of the previous agreement C-13284, which expires February 29, 2026. The estimate includes no overhead, information technology support, travel, subcontractor, or other direct costs beyond the labor and materials specified.
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Text version
INDEPENDENT COST ESTIMATE (ICE)
FA-CAMM-006.docm (09/25/15) Page 1 of 3
INSTRUCTIONS
Complete and submit all three pages to Contracts Administration & Materials Management (CAMM), along with your requisition and scope of work. CAMM will not start the procurement until all three documents have been received.
PART I – GENERAL INFORMATION
SHADED AREA FOR PROCUREMENT USE ONLY
Assigned Buyer No.:
D/M/WBE%:
Project Description: Backflow Prevention Devices and Fire Hydrant Services
Purchase Requisition No.: R000695
New Contract / Procurement
Contract Amendment Current IFAS Printout Contract / PO No.:
(Required for Amendments)
Contract Task Order
Option Term
Date: 10/1/2025
Requestor: Christine Herrera Contracts Analyst Phone Ext.: 5485 Name Title
Signature:
Cost Estimate: $ 135,000.00 (include shipping, handling and taxes, if applicable)
PART II – ESTIMATE GUIDE
Please substantiate the estimate using the following information.
Estimate Type Items to Include Where to Find Supporting Information
Services (Other than A&E)
1. Tasks you want done
2. Types of people needed (i.e., supervisor, administrative assistant, other)
3. Positions required (i.e., Project Manager, Deputy PM, Senior Engineer / Planner, other)
4. Estimated hours by position
5. Salary / billing rates applied
6. Prevailing wage rate category applied
7. Profit / applied fee
8. Direct expenses
9. Completion schedule
1. Current or past contracts for similar services
2. Other properties / departments doing similar work
3. Historical price and cost data
Estimate Guide Continued
FA-CAMM-006.docm (09/25/15) Page 2 of 3
Estimate Type Items to Include Where to Find Supporting Information
Architects, Engineers, Designers
1. Tasks you want done
2. Types of people needed (i.e., engineers, administrative assistant, other)
3. Positions (Project Manager, Deputy PM, Senior Engineer / Planner, other)
4. Estimated hours by position
5. Salary / billing rates applied
6. Profit / applied fee
7. Overhead rate (%)
8. Direct expenses
9. Completion schedule
1. Current or past contracts for similar services
2. Other properties / departments doing similar work
3. Historical price and cost data
Goods/Equipment 1. Product needed
2. Quantity
3. Unit price
4. Markups, overhead, profit
5. Delivery schedule desired
6. Warranty
1. Vendor survey / market survey
2. Current or past contracts for the same or similar product
3. Historical price and cost data
4. Various published indices
Construction 1. Product needed
2. Labor (at a minimum use Davis Bacon)
3. Materials
4. Bonds
5. Insurance
6. Mobilization
7. Equipment
8. Markups, fringes, overheads, profit
9. Completion schedule
1. “Means Book”
2. “Blue Book”
3. Davis Bacon wage rates / prevailing wages
4. Current or past contracts for the same project
5. Historical price and cost data
Additional Information: Independent Cost Estimate (ICE) is for procurement to replace agreement C-13284 expiring 2/29/2026. ICE based on analysis of previous agreement Backflow and Hydrant maintenance, inspections, and repairs.
Backflow Inspections: 80 visits x $155 = $12,400/year Hydrant Inspections: 30 visits x $180 = $5,400/year Repair Labor: 140 hours x $165 = $23,100/year Yearly Total = $40,900 x 3 years = $122,700 Estimated Parts Cost = $12,300 TOTAL 3-Year Initial Term = $135,000
FA-CAMM-006.docm (09/25/15) Page 3 of 3
PART III – INDEPENDENT COST ESTIMATE
Using the information provided in Part II, prepare the ICE for your procurement.
Use any or all of the categories listed below.
Prepared By: Christine Herrera Date: 10/1/2025
Signature:
DESCRIPTION OF COST ELEMENTS
1. DIRECT LABOR
(List of Labor Categories)
Estimated Hours
Rate Per Hour ($)
Estimated Cost ($)
Total Est.
Cost ($)
Repair Labor - Hourly 420 $ 165.00 $ 69,300.00 Backflow Inspections - Each 240 $ 155.00 $ 37,200.00 Hydrant Inspections - Each 90 $ 180.00 $ 16,200.00 $ $ 0.00 $ $ 0.00 $ $ 0.00
Total Direct Labor: $ 122,700.00
2. OVERHEAD
Rate (%)
(use decimal input)
Total Labor ($)
Estimated Cost ($)
Total Est.
Cost ($)
% $ 122,700.00 $ 0.00 $ 0.00
3. MATERIALS/SERVICES (Excluding Information Technology [IT]) Estimated Cost ($)
Total Est.
Cost ($)
Backflow and Hydrant Services and Repairs - Parts $ 12,300.00 $ 12,300.00
4. INFORMATION TECHNOLOGY SUPPORT Estimated Cost ($)
Total Est.
Cost ($)
Total IT Support: $ 0.00
5. TRAVEL Estimated Cost ($)
Total Est.
Cost ($)
$ $ 0.00
6. SUBCONTRACTOR(S) / CONSULTANT(S) Estimated Cost ($)
Total Est.
Cost ($)
Total Subcontractor(s) / Consultant(s): $ 0.00
7. OTHER DIRECT COSTS Estimated Cost ($)
Total Est.
Cost ($)
$ $ 0.00
8. TOTAL ESTIMATED COST: $ 135,000.00
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