IFB_24__25-34_Addendum_3.pdf

City of Sanford | Finance Department | Purchasing Division 300 N. Park Avenue Suite 236, Sanford, Florida 32771

Phone: 407-688-5028 or 5030 | Fax: 407-688-5021 | Email: purchasing@sanfordfl.gov ADDENDUM

#3 IFB 24/25-34 BOLLARD SPEAKERS & SUBWOOFER FOR

FT. MELLON PARK

DATE: October 1, 2025

TO: All Bidders/Proposers

FROM: Frank Mascola, Purchasing Coordinator

City of Sanford Purchasing Division

SUBJECT: IFB 24/25-34 Bollard Speakers & Subwoofer for Ft. Mellon Park| ADDENDUM #3

This addendum is issued to provide additional information, clarification, corrections, additions, deletions, and/or answers to questions concerning the above-referenced solicitation. All information provided in this addendum is incorporated into the solicitation document as set forth therein. All other parts of the solicitation have been maintained as originally distributed. This addendum supersedes any verbal and/or other instructions given to any bidder/proposer qualified to respond pursuant to the requirements set forth in the solicitation document.

I. DUE DATE

This Addendum does not change the solicitation due date. As such, the solicitation response is due no later than Tuesday, October 21, 2025, at 2:00 P.M. Local Time.

II. QUESTIONS AND ANSWERS (Q&A)

The City has received the following question(s) concerning the solicitation:

Q1: What is the scale of the drawing included with the bid documents? If not to scale, what are the measurements between each speaker and subwoofer, as this information is a determining factor for the specific type of materials needed for the project?

A1: Spacing would be per manufacturer's specs.

Q2: Will the main rack be placed in within a conditioned environment? If not, can the bid documents be revised to reflect the requirement for a self-evaporating condenser coil air cooling unit in order for the equipment to maintain temperature levels within the manufacturer’s guidelines without the city being subject to manufacturer scrutiny over the installation of material inconsistent with manufacturer guidelines?

A2: Conditioned Environment.

Q3: Can the city define, for the purposes of the specification for surge protection in 2.01-3-C, what is considered outdoor equipment? Is that equipment that is plugged into a 120V electrical outlet outdoors? Does that also included low-voltage equipment not plugged into an outlet? Is there a more detailed specification or requirement for surge protection?

A3: No.

mailto:purchasing@sanfordfl.gov

Phone: 407-688-5028 or 5030 | Fax: 407-688-5021 | Email: purchasing@sanfordfl.gov ADDENDUM

#3 IFB 24/25-34 BOLLARD SPEAKERS & SUBWOOFER FOR

FT. MELLON PARK

Q4: Is there a basis for this system specification or proof of concept documentation the city can release that is the basis for this IFB?

A4: No.

Q5: Why is burial cable a requirement and not flooded cable or aqua seal cable when the city is providing a conduit/raceway system for the cable to be installed within flooded cable is typical and appropriate for use with this application in commercial projects or was the cable type in the bid documents intended to be flooded type and was incorrectly described as burial?

A5: UF-B for underground runs, THHN/THWN wire in conduit for power, or various communication and control cables.

Q6: Can the city provide a proof-of-concept reference document or provide information establishing the design basis for the bollard speakers as there are many types of bollards with widely varying sizes and corresponding price points and varying means of performance when propagating sound.

The award basis is the lowest respondent which favors a respondent whom may utilize the smallest of bollards as their speaker basis, use of directional bollards which are more affordable than multi directional bollards, etc.

A6: No.

Q7: Is there an existing electrical in the way of a duplex 110V outlet at the proposed main rack location?

A7: Yes.

Q8: Is there an existing data/ LAN connection to the city’s network at the proposed main rack equipment location?

A8: Yes.

Q9: In reference to 2.01-2-B, What type of “hardline” input is required? Is the hardline to be a balanced audio or an unbalanced audio connection? What type of connector is needed? Also, where and how would the city like this connection? Inside, outside? By flying lead cable at track? 1RU rack panel input? Wall outlet? Surface-mounted outlet box on post?

A9: Discretion of vendor.

Q10: Is there site plan documentation in .dwg format that can be provided to the awarded respondent so proper scale engineering documents and shop drawings can be produced for use with a formal submittal package, or is a submittal package not a requirement for the city and the expectations of the city is for the awarded contractor move immediately to their procurement process once NTP is given?

A10: No see map layout.

Phone: 407-688-5028 or 5030 | Fax: 407-688-5021 | Email: purchasing@sanfordfl.gov ADDENDUM

#3 IFB 24/25-34 BOLLARD SPEAKERS & SUBWOOFER FOR

FT. MELLON PARK

Q11: How long after bidding closes does the city estimate will the award notice be issued? And how long after the award, does the city estimate, a notice to proceed be issued?

A11: Funds need to be encumbered by December 31, 2025 with project needing to be completed by December 31, 2026. Speakers will be installed after the AVL project is completed.

Q12: For the equipment rack, what is the city’s expectations for the type of rack? Open floor rack?

Open floor rack on caster base? Floor rack with side panels and locking front and rear doors?

Open frame wall rack, Solid frame wall rack, etc.

A12: No Expectation. The city would look to the vendor to advise.

Q13: What is the budget for this project?

A13: N/A

III. CHANGES, ADDITIONS AND/OR CLARIFICATIONS

N/A

IV. SIGN-IN SHEET

V. ATTACHMENTS

Respondents must acknowledge receipt of this Addendum by signing this form below and returning it to the Procurement Division prior to the hour and date specified for receipt of bids/proposals or by including this Addendum with your submittal. Failure to comply may result in disqualification of your response.

Acknowledgment is hereby made of Addendum #3 to IFB 24/25-34 BOLLARD SPEAKERS & SUBWOOFER

FOR FT. MELLON PARK.

Phone: 407-688-5028 or 5030 | Fax: 407-688-5021 | Email: purchasing@sanfordfl.gov ADDENDUM

#3 IFB 24/25-34 BOLLARD SPEAKERS & SUBWOOFER FOR

FT. MELLON PARK

Name of Firm/Company Contact Email

Street Address City, State, Zip Code

Telephone Number Fax Number

Authorized Person Printed Name Authorized Person Title

Authorized Person Signature Date of Signature