Solicitation_Submittal_Checklist.pdf
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- Attached to
- Bollard Speakers & Subwoofers Ft. Mellon Park
- Solicitation number
- IFB 24/25-34
- Issued by
- Seminole County, Florida
About this file
Solicitation Submittal Checklist Summary
This document is a Bid/Proposal Submittal Checklist prepared by the City of Sanford, Florida Finance Department Procurement Division for Invitation for Bid (IFB) 24/25-34 regarding Speakers for Ft. Mellon Park. The solicitation seeks a complete outdoor-rated audio system installation including 20 outdoor bollard-style speakers, 10 subwoofers, wall-mounted equipment rack, Bluetooth and hardline input systems, and associated hardware. Six vendors submitted responses: Ambient Productions (Trotwood, OH), Infinity Corporation of Central FL (Sanford, FL), Koncept Systems LLC (Doral, FL), MABE Production & Installation (Lakeland, FL), Pro Audio Video (Orlando, FL), and Solotech Sales & Integration (Orlando, FL). Bid responses were due September 30, 2025, at 2:00 P.M. local time. The project timeline includes one week for kickoff and planning, 3-4 weeks for equipment procurement, 5-7 business days for on-site installation, and 1-2 days for system testing and turnover. Installation will be conducted at the Parks II site located at 480 E. 1st Street, with Teresa VanCourt, Parks Operations Supervisor, serving as the point of contact.
Of the six submitting vendors, four responses (Ambient Productions, Infinity Corporation, Koncept Systems LLC, and MABE Production & Installation) were deemed responsive and substantially compliant with all submission requirements. Two responses were deemed non-responsive: Koncept Systems LLC was marked as non-responsive for failing to provide a required Statement of No Proposal, and Pro Audio Video was marked non-responsive with missing signatures across multiple required attachments. Bid prices ranged from $36,544.00 (Ambient Productions) to $81,436.00 (Infinity Corporation). All responsive vendors were required to submit Conflict of Interest statements, Addendum Receipt Acknowledgements, Organizational Information, Proposed Schedule of Subcontractors, Bid Price Schedules, References, and Compliance with Public Records Law documentation. Additional submission requirements included W-9 forms, business tax documentation, proof of insurance, and new vendor packets where applicable.
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Text version
1 Rev. 10/2016
City of Sanford | Finance Department | Procurement Division 300 N. Park Avenue 2nd Floor Suite 236, Sanford, Florida 32771
Phone: 407-688-5028 or 5030 | Fax: 407-688-5021
IFB 24/25-34
BID | PROPOSAL SUBMITTAL CHECKLIST Speakers for Ft. Mellon Park
I T E M
Bidder | Proposer ►
Ambient Productions 701 West Main Street Trotwood, OH 45426
937.265.0518
Infinity Corporation of Central
FL
2890 W. Airport Blvd Sanford, FL 32771
407.878.4283
Koncept Systems LLC 10893 NW 17th St
Suite 120 Doral, FL 33172
201.522.4754
MABE Production & Installation
924 Fairlane Drive Unit #2
Lakeland, FL 33809 863.509.2354
Pro Audio Video 1221 Pine Ave.
Orlando, FL 32824 407.743.8000
Solotech Sales & Integration 1717 Diplomacy Row
Orlando, FL 32809 407.816.9400
Response Criteria ▼ info@ambient.productions Kenneth Briggs kbriggs@InfinityAVFL.com
Ernesto Blanco Ernesto@konceptsystems.com
Sarah Stewart sarah@mabepro.com
Shawn Risberg Shawn.Risberg@proavi.com
Sara Wootson Joseph.Wood@solotech.com
Attachment “A” Statement of No Proposal
NON-RESPONSIVE. No No Yes No Yes
Attachment “B” Conflict of Interest (Required)
Yes Yes Yes Yes Incomplete. Missing Signatures
Attachment “C” Addendum Receipt Acknowledgement (Required)
Yes Yes Incomplete. Missing Signed Addendums.
Yes Incomplete. Missing Signatures
Attachment “D” Organizational Information (Required)
Yes Yes Yes Yes Incomplete. Missing Signatures
Attachment “E” Proposed Schedule of Subcontractor (Required)
Yes. No Subs used. Yes. No Subs used. Yes. No Subs used. Yes. No Subs used. Incomplete. Missing Signatures
Attachment “F” Bid Price Schedule and Acceptance of Terms and Conditions Required)
Yes. Total Amount $36,544.00
Yes. Total Amount $81,436.00 Yes. Total Amount $57,938.13
Yes, Total Amount $38,022.90
Incomplete. Missing Signatures. Total Amount
$52,758.
Attachment “G” References (Required)
Yes. Yes Yes Yes Yes
Attachment “H” Compliance with the Public Records Law
Yes Yes Yes Yes Incomplete. Missing Signatures
Additional Information No required documents were provided by the vendor.
W9, Business Tax, COI COI, New Vendor Packet, Original Docs are signed.
New Vendor Packet.
New Vendor Packet, W9, COI
Signatures Missing. Non- Responsive
1. Yes” means submitted in substantial form to meet the requirements of the Solicitation.
2. “No” means item not submitted or found by the review of the original unbound version of the response.
3. “Incomplete” means item was not submitted in substantial form to meet the requirements of the Solicitation.
4. “N/A” means not applicable under the requirements of this Solicitation.
mailto:info@ambient.productions mailto:kbriggs@InfinityAVFL.com mailto:Ernesto@konceptsystems.com mailto:sarah@mabepro.com mailto:Shawn.Risberg@proavi.com mailto:Joseph.Wood@solotech.com
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