Notice_of_Intent_to_Award.pdf
PDF 158 KB Posted
- Attached to
- Bollard Speakers & Subwoofers Ft. Mellon Park
- Solicitation number
- IFB 24/25-34
- Issued by
- Seminole County, Florida
About this file
This is a Notice of Intent to Award issued by the City of Sanford, Florida Purchasing Division for IFB 24/25-34, a solicitation for outdoor speakers and audio equipment at Fort Mellon Park. The City sought competitive bids for a complete outdoor-rated audio system installation, including 20 outdoor bollard-style speakers, 10 outdoor bollard-style subwoofers, wall-mounted equipment rack, Bluetooth and hardline input systems, and associated wiring and hardware. The original bid response deadline was September 30, 2025, at 2:00 P.M. local time, with written questions accepted until September 23, 2025. The project timeline includes one week for kickoff and planning, 3–4 weeks for equipment procurement and delivery, 5–7 business days for on-site installation, and 1–2 days for system testing and turnover. The City has issued its Notice of Intent to Award to Infinity Corporation on October 27, 2025, subject to final department approval and execution of a formal agreement. The contract is structured as a one-time purchase with potential for one-year renewal periods not to exceed five total years.
Vendors were required to be registered with the State of Florida and possess at least three years of experience in similar commercial projects. Bidders were required to submit a bid bond of 5 percent of the total bid price and provide comprehensive commercial general liability insurance ranging from $500,000 to $3,000,000. The solicitation included no explicit set-aside designations or restrictions for disadvantaged enterprises. The selected vendor is required to offer a one-year workmanship warranty and provide manufacturer warranties for equipment, while the City will handle concrete work and conduit installation. Delivery will be made to the Parks II site located at 480 E. 1st Street, with Teresa VanCourt, Parks Operations Supervisor, serving as the primary point of contact. This Notice of Intent to Award does not constitute formation of a final agreement and remains subject to cancellation by the City prior to execution of a written agreement or purchase order.
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Text version
300 N. Park Avenue, Sanford, Florida 32771 • Telephone (407) 688-5028 Fax (407) 688-5021 • Email: purchasing@sanfordfl.gov
October 27, 2025
Re: IFB 24/25-34 Speakers for Ft. Mellon Park
To Whom It May Concern:
The City of Sanford Purchasing Division hereby provides notification of its intent to award the above-referenced solicitation to the below-listed firm:
INFINITY CORPORATION
This Notice of Intent to Award is subject to final approval by the department therefore, this Notice does not constitute the formation of an agreement between the City and the apparent successful bidder. The successful bidder shall not acquire any legal or equitable rights relative to this solicitation until an agreement, and/or purchase order, containing terms and conditions acceptable to the City is duly approved and executed by the City.
In the event the apparent successful bidder fails to accept, negotiate, and execute the agreement with the City, at its sole discretion, the City may revoke the award and proceed to award to the next lowest, responsive, and responsible bidder, reject all bids received, cancel the solicitation, and/or re-solicit at a later time. The City further reserves the right to cancel this Notice of Intent to Award at any time prior to execution of a written agreement and/or purchase order, as applicable.
Thank you for your interest in doing business with the City of Sanford, Florida. We look forward to receiving your submittals in the future.
Respectfully, Marisol Ordonez Marisol Ordoñez Purchasing Manager
File details come from the government source that posted it. Updated .