Notice_of_Award.pdf

This is a Notice of Award issued by the City of Sanford, Florida's Finance Department and Purchasing Division for Invitation for Bid (IFB) 24/25-34, pertaining to the procurement of an outdoor audio system for Fort Mellon Park. The project encompasses the supply and installation of a complete outdoor-rated audio system including 20 outdoor bollard-style speakers, 10 outdoor bollard-style subwoofers, wall-mounted equipment racks, Bluetooth and hardline input systems, and associated wiring and hardware. The bid responses were due on September 30, 2025, at 2:00 P.M. local time, with written questions accepted until September 23, 2025, at 2:00 P.M. The City of Sanford awarded the contract to Infinity Corporation on November 17, 2025. The contract is structured as a one-time purchase with potential renewal options available. The project timeline includes one week for kickoff and planning, 3-4 weeks for equipment procurement and delivery, 5-7 business days for on-site installation, and 1-2 days for system testing and turnover, with delivery designated to the Parks II site located at 480 E. 1st Street.

Vendors were required to be registered with the State of Florida and possess at least three years of experience in similar commercial projects. Bidders were required to submit a bid bond of 5% of the total bid price and provide comprehensive insurance coverage with commercial general liability ranging from $500,000 to $3,000,000 depending on project size. The successful vendor is required to offer a one-year workmanship warranty and manufacturer warranties for equipment. The City will handle concrete work and conduit installation, with the selected vendor responsible for providing 30 in-ground bases and completing the full audio system installation. The notice indicates that unsuccessful bidders may file a Notice of Award Protest in writing with the Procurement Division Office by 5:00 P.M. on the third business day after the Notice of Intent to Award is posted.