IFB 2027000018 FCF Grease Interceptor 083126.pdf
PDF 163 KB Posted
- Attached to
- CTF FCF Grease Interceptor IFB1 TBD CMS210626
- Solicitation number
- IFB1 CAAA 2027000018 2
- Issued by
- El Paso County, Colorado
About this file
This is an Advertisement for Bids issued by the Colorado Department of Corrections for the Fremont Correctional Facility (FCF) Grease Interceptor project (IFB 2027000018, Project Number EMP26-002). The project involves the supply and installation of new grease interceptors to replace the existing system serving the FCF kitchen at the East Canon City Prison Complex. The estimated project cost is $300,000.00. The mandatory pre-bid conference and site tour is scheduled for September 14, 2026, at 11:00 a.m. at Fremont Correctional Facility, 57500 E US Highway 50, Canon City, Colorado. Attendance at this mandatory meeting is required to bid on the project. Requests for clarifications must be submitted by September 21, 2026, at 12:00 p.m., with the final addendum anticipated on September 24, 2026. Sealed bids are due October 1, 2026, at 10:00 a.m., with the public bid opening held virtually at 10:30 a.m. the same day. Award intent notification is anticipated for October 5, 2026, with contracting scheduled for October 7, 2026. Construction start and finish dates are to be determined.
Bidders must meet minimum requirements including no prior termination by the State for non-performance, operation under the same business name for at least two years, demonstrated contracting experience on at least two projects exceeding $300,000.00 in hard costs, and demonstrated bonding capability up to $300,000.00. A bid bond and power of attorney or proposal guaranty in an amount not less than 5 percent of the total bid is required. Upon award, the contractor must provide payment and performance bonds not less than 50 percent of the contract value, with costs included in the bid. Colorado labor shall be employed to perform at least 80 percent of the work, as required by C.R.S. 8-17-101. Preference is given to Colorado resident bidders and for Colorado labor. Bids must be submitted electronically via BidNet Direct at www.bidnetdirect.com/cdoc-fms. All submittals become property of the State and will not be returned. The State reserves the right to reject any or all proposals and assumes no responsibility for costs incurred in bid preparation.
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Text version
OSA-AFB-1 pg. 1
REV 7/2025
ADVERTISEMENT FOR BIDS
Design / Bid / Build State of Colorado
Department of Corrections
Notice Number: IFB1 2027000018 Project Number: EMP26-002 Project Title: FCF Grease Interceptor Estimated Project Cost: $300,000.00
NOTICES
1. For all projects with a total dollar value above $150,000 Notice of Final Settlement is required by C.R.S. §38-26-107(1). Final Settlement, if required, will be advertised in the same location as the original solicitation.
2. For State Public Works C.R.S. §8-17-101 - Colorado labor shall be employed to perform at least 80% of the work. Colorado labor means any person who is a resident of the state of Colorado at the time of the Public Works project.
3. All respondents accept the conditions of this AFB, including but not limited to, the following:
a. All submittals shall become the property of the State of Colorado and will not be returned.
b. Late submittals shall not be evaluated.
c. The State reserves the right to reject any or all proposals on the basis of being unresponsive to this AFB or for failure to disclose requested information.
d. The State shall not be liable for any costs incurred by respondents in the preparation of submittals and proposals nor in costs related to any element of the selection and contract negotiation process.
4. The respondent has reviewed Appendix F and by responding has agreed that the terms and conditions of the sample Contractor’s Design/Bid/Build (D/B/B) Agreement (SC-6.21) and General Terms and Conditions of the Contractor’s Design/Bid/Build Agreement (SC- 6.23) are expressly workable without reservation. Any exceptions to the contract must be communicated formally in writing before the bid closes.
5. Preference shall be given to Colorado resident bidders and for Colorado labor, as provided by law.
OSA-AFB-1 pg. 2
6. Per C.R.S. §24-105-201 If the construction value is $50,000 or greater a Bid Bond and Power of Attorney or Proposal Guaranty is required in an amount not less than 5% of the total Bid.
PROJECT OVERVIEW
Introduction
The State of Colorado, Colorado Department of Corrections (DOC) is soliciting bids from qualified contractors for the Fremont Correctional Facility (FCF) Grease Interceptor project at the East Canon City Prison Complex.
The project consists of supply and installation of new grease interceptors to replace the existing, aged system serving the FCF kitchen.
Work is within the secured prison facility. All contractor personnel and supplier delivery personnel are subject to the Colorado Department of Corrections access policies and security requirements.
Scope of Services
The scope of services will include full Construction Contracting Services for the project specified during the process of construction and warranty period to the State as per the Advertisement for Bid. Specific tasks to be performed by the Contractor include those generally performed by the construction community where the Contractor is the prime vendor to the State. Bidders shall reference the drawings, specifications, and supporting documents in the Appendices for an understanding of the entire scope of the project.
Per C.R.S. §38-26-106, if a contract amounts to $150,000 or more, the awarded contractor shall provide payment and performance bonds not less than 50% of the value of the contract. The costs associated with this bond are to be included in the contractor’s bid.
MINIMUM REQUIREMENTS
Notice is hereby given to all interested parties that all firms will be required to meet all minimum requirements to be considered for this project. Interested bidders should be prepared to show evidence of the following to be considered as qualified, as a minimum:
1. Not previously terminated by the State for non-performance on a State Buildings contract or procurement.
2. The bidding contractor must have been in the same business, under the same name for the last two (2) years.
OSA-AFB-1 pg. 3
3. Demonstrated specific contracting experience in projects of similar scope and complexity for at least two (2) projects each in excess of $300,000.00 (hard costs), utilizing the expertise present in their Colorado Office; and
4. Demonstrated bonding capability up to $300,000.00 for an individual project coincidentally with current and anticipated workloads; provide letter from surety that affirms this capacity.
5. Attended and signed in at the Mandatory Pre-Bid Conference
Firms meeting the minimum requirements that attended the mandatory pre-walk may obtain the bidding documents on the website accompanying this advertisement or by contacting:
SGM, Inc ATTN: Chad Paulson
TEL: (970) 384-9036
EML: chadP@sgm-inc.com
Prior to issuance of Bidding Documents, the Bidder shall submit a signed Planholder Agreement Prohibiting Reproduction of Documents (attached to the Colorado VSS and BidNet posting) via e-mail to the Architect/Engineer. Reproduction or electronic scanning of Bidding Documents is strictly prohibited without prior written authorization from RoofTech Consultants.
MANDATORY PRE-BID CONFERENCE AND SITE TOUR
A mandatory Pre-Bid Meeting will be held at:
Address: Fremont Correctional Facility 57500 E US Highway 50 &, Evans Rd.
Canon City, CO 81212
Date/Time: September 14, 2026 @ 11:00 a.m. (MDT/MST) - Meet at the Visitor Center of the East Canon City Prison Complex.
Comments: Attendees shall complete, sign and submit a Consent to Search Authorization and Registration to Ronny McPheeters no later than 1200 on September 9, 2026.
OSA-AFB-1 pg. 4
NOTE: YOU MUST ATTEND THE MANDATORY PRE-BID WALK IN ORDER
TO BID ON THIS PROJECT
SCHEDULE
The following is a tentative schedule of events for the Bid Submittal process and an outline of the schedule for the balance of the project. All dates are subject to change and changes in the schedule will be issued via addendum.
Advertisement for Bids Issued August 31, 2026 Mandatory Pre-Bid Conference and Site Tour September 14, 2026 at 1100 Request for Clarifications Due September 21, 2026 by 1200 Final Addendum Issued (anticipated) September 24, 2026 at 1700 Bid Submittals Due (date and Time) October 1, 2026 at 1000 Public Bid Opening October 1, 2026 at 1030 Award Intent Notification (anticipated) October 5, 2026 Contracting October 7, 2026 Anticipated Construction Start TBD Anticipated Construction Finish TBD
The above schedule is tentative. Responding firms shall be notified of revisions in a timely manner by email or posted on ColoradoVSS website and BidNet Direct.
Respondents may elect to verify times and dates by email, but no earlier than 36 hours before the scheduled date and time.
QUESTIONS, CLARIFICATIONS AND ADDENDA
Owner initiated changes to this AFB will be issued under numerically sequenced addenda.
Owner initiated changes to this AFB will be posted in the form of addenda on Colorado Vendor Self-Service – Colorado VSS and BidNet Direct.
Questions and requests for clarifications regarding this project shall be submitted before the deadline listed in the above Schedule.
All inquiries, questions, comments, or concerns should be submitted VIA EMAIL ONLY to robyn.ventura@state.co.us and ronny.mcpheeters@state.co.us.
NOTE: We do not accept questions via VSS or BidNet, only emailed questions will be answered.
Communication regarding the project during the procurement, outside of the submission process or scheduled procurement milestones is not permitted.
POINT OF CONTACT/CLARIFICATION
mailto:robyn.ventura@state.co.us mailto:ronny.mcpheeters@state.co.us
OSA-AFB-1 pg. 5
Name: Ronny McPheeters Agency: Colorado Department of Corrections / Facility Management Services Phone: 719-240-0078 Address: 1250 Academy Park Loop, Colorado Springs, CO 80910 Email: ronny.mcpheeters@state.co.us
BIDDING
One electronic copy of the sealed bid is due October 1, 2026 and shall be received no later than 10:00 AM. For this Advertisement for Bid, bids will be accepted using BidNet Direct.
Bids may only be submitted electronically via www.bidnetdirect.com//cdoc-fms
No other electronic submission methods or hard copy submittals will be accepted.
To register for BidNet at no charge, simply follow the registration path and select the "Limited Access" option which will provide you with automatic e-mail notification at no charge. This option will alert you anytime you match with new bid opportunities from Colorado Department of Corrections - Facility Management
Services and any other participating agencies.
For assistance, please contact BidNet Direct’s Vendor Support department at 800-835-4603 (Option 2)
This solicitation is being published using the Colorado Vendor Self-Service – Colorado VSS and BidNet Direct.
Offerors are not required to be registered on Colorado VSS in order to download solicitation documents and information. Colorado VSS information can be found through the Colorado State Purchasing & Contracts Office link at www.colorado.gov/vss. The VSS Help Desk can be reached at 303-866-6464 for further assistance.
In the event that it becomes necessary to revise any part of this AFB, a modification will be published on Colorado VSS at www.colorado.gov/vss and BidNet Direct at www.bidnetdirect.com//cdoc-fms. It is incumbent upon Offerors to carefully and regularly monitor Colorado VSS and www.bidnetdirect.com//cdoc-fms.
The Solicitation submission application is only for Bid submission. All inquiries, questions, comments, or concerns should be submitted VIA EMAIL ONLY to robyn.ventura@state.co.us and/or ronny.mcpheeters@state.co.us.
Bids shall be submitted on the required bid form as indicated on the Information For Bidders document (SBP-6.12) in Appendix B1.
https://urldefense.com/v3/__http:/www.bidnetdirect.com/*cdoc-fms__;Lw!!PUG2raq7KiCZwBk!YSEBVKCRFMOEp7S7pw31vvoaMr6HTQm53cx4LHmwWci1UggITyH5aoe24914GBDAHTYJ-UnsMWtslKxeTfw6P_y7yuAFYhs$ http://www.colorado.gov/vss http://www.colorado.gov/vss http://www.bidnetdirect.com/cdoc-fms https://urldefense.com/v3/__http:/www.bidnetdirect.com/*cdoc-fms__;Lw!!PUG2raq7KiCZwBk!YSEBVKCRFMOEp7S7pw31vvoaMr6HTQm53cx4LHmwWci1UggITyH5aoe24914GBDAHTYJ-UnsMWtslKxeTfw6P_y7yuAFYhs$ https://urldefense.com/v3/__http:/www.bidnetdirect.com/*cdoc-fms__;Lw!!PUG2raq7KiCZwBk!YSEBVKCRFMOEp7S7pw31vvoaMr6HTQm53cx4LHmwWci1UggITyH5aoe24914GBDAHTYJ-UnsMWtslKxeTfw6P_y7yuAFYhs$ mailto:robyn.ventura@state.co.us mailto:ronny.mcpheeters@state.co.us
OSA-AFB-1 pg. 6
Bid Forms and Appendices to be included with bid submittal:
Bid Form (SBP-6.13) Bid Bond (SBP-6.14)
Late sealed bids will be rejected without consideration. The Department of Corrections and the State of Colorado assume no responsibility for costs related to the preparation of submittals.
BID OPENING
Public Bid Opening will be held virtually – please use the following information to join via Google Meets, or by calling in on October 1, 2026, at 1030.
Meeting ID meet.google.com/cot-kosc-yfr
Phone Numbers
(US) +1 413-561-7741
PIN: 816 834 462#
APPENDICES:
Appendix A: Information for Bidders (SBP-6.12) Appendix B: Bid Form (SBP-6.13) Appendix B2: Bid Bond (SBP-6.14) Appendix C: Sample: Direct Labor Burden Calculation (SBP-6.18) Appendix D: Sample: SC6.21 and SC6.23 Design/Bid/Build Contractor’s
Agreement and General Conditions of the Contract)
| NOTICES |
| PROJECT OVERVIEW |
| Introduction |
| Scope of Services |
| MINIMUM REQUIREMENTS |
| MANDATORY PRE-BID CONFERENCE AND SITE TOUR |
| SCHEDULE |
| QUESTIONS, CLARIFICATIONS AND ADDENDA |
| POINT OF CONTACT/CLARIFICATION |
| BIDDING |
| Bid Forms and Appendices to be included with bid submittal: |
| BID OPENING |
| APPENDICES: |
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