IFB 13-26 Q & A Addendum 1.pdf

ADDENDUM NO. 1

Invitation for Bid (IFB) No. 13-26 Hopewell Riverwalk Completion of Phase II Date: April 1, 2026

This Addendum forms a part of the Contract Documents and modifies the original Invitation for Bid (IFB). All bidders shall acknowledge receipt of this Addendum in their bid submission.

QUESTIONS & RESPONSES

1. Boardwalk Alignment

Question:

The IFB does not provide specific requirements for the boardwalk alignment. Can the Selected Bidder determine the alignment provided that clearances to the Route 10 bridge are satisfied as shown in Attachment 2?

Response:

Yes. The Selected Bidder shall be responsible for determining the final alignment of the boardwalk. The design must maintain required clearances to the Route 10 bridge and comply with all requirements of VDOT and any other Authority Having Jurisdiction (AHJ).

2. Geometric Requirements

The IFB does not provide specific geometric requirements for the boardwalk. Please provide any requirements.

Response:

The 15% plans and specifications are provided to convey general design intent only and are not intended as final construction documents. The Selected Bidder shall generally follow the geometry of the existing Riverwalk and make adjustments as necessary to comply with all applicable laws, ordinances, and regulations.

3. Planting Requirements

Are there specific requirements for Type A and Type B groundcover?

Response:

The Selected Bidder shall specify native plant species appropriate for shoreline conditions within the Coastal Plain physiographic province, where Hopewell, Virginia is located.

4. VDOT Coordination

Is VDOT coordination required?

Response:

Yes. The Selected Bidder shall coordinate with VDOT for all work occurring within or adjacent to the Route 10 bridge.

5. Pathway Materials at Marina

Can the Selected Bidder determine pathway materials?

Yes. Proposed materials shall be ADA compliant and suitable for installation within a floodplain environment.

6. Canopy / Covered Walkway

Is a canopy required?

Response:

Attachment 3 represents a portion of the Riverwalk where a canopy was not required. The canopy shown in the 15% plans represents one acceptable security solution where the Riverwalk crosses Virginia American Water Company (VAWC) property.

The Selected Bidder may propose alternative solutions, provided they meet all project requirements, including security and coordination with VAWC.

7. Future Phase Pathway

Is the pathway to Riverside Drive included?

No. The pathway labeled “Future Phase” on Sheet L-102 is not part of this contract.

8. Virginia American Water Company (VAWC) Requirements

Please provide VAWC requirements.

Response:

The Riverwalk shall be designed and constructed to:

• Prevent public access to VAWC facilities and water intake infrastructure

• Protect all water intake equipment from damage or interference

• Maintain full operational and maintenance access for VAWC staff and contractors

The 15% drawings (Sheets L-901 and L-902) provide one example of an acceptable security solution.

9. Design Schedule and VAWC Coordination

Will the 90-day design timeline be extended for delays caused by VAWC coordination?

Response:

The Selected Bidder will not be held responsible for delays caused by third-party coordination, provided that a good faith effort is demonstrated, including timely submission of complete and accurate information.

10. Permit Review Duration & Liquidated Damages

Will liquidated damages apply if permit review exceeds 120 days?

Response:

No. The Design-Build Agreement will include provisions allowing schedule adjustments for delays beyond the Contractor’s control, including permit review durations.

11. Waters of the U.S. Delineation

Will an updated jurisdictional determination be required?

Response:

Undetermined at this time. The Selected Bidder is responsible for all design, engineering, and permitting necessary to complete the project.

12. Section 3 Compliance Plan

Is a Section 3 Compliance Plan required?

Response:

Yes. The Selected Bidder shall develop and implement a Section 3 Compliance Plan. A template can be provided by the City upon request.

13. Section 3 Participation Requirements

Is there a minimum participation threshold?

Response:

No. Section 3 requires demonstration of a good faith effort, not a mandatory participation threshold.

A good faith effort includes, but is not limited to:

• Outreach to eligible workers

• Notification of Section 3 businesses

• Inclusion of Section 3 language in contracts

• Partnerships with workforce organizations

• Appropriate advertisement of job opportunities

14. Bonds

Are bonds required?

Response:

Yes.

• A Bid Bond is required with the bid submission

• A Payment and Performance Bond equal to 100% of the contract value will be required upon award

15. Alternative Designs / Means & Methods

Can alternative designs be proposed?

Response:

Yes. The Selected Bidder may deviate from the 15% drawings and is encouraged to provide innovative design solutions, provided all applicable codes, regulations, and project requirements are met.

Any significant deviations shall be clearly described in a cover letter submitted with the bid.

ACKNOWLEDGEMENT OF RECEIPT

A signed acknowledgment of this addendum must be received at the location indicated on the IFB by the submission due date and attached to your submission. If the submission was already sent prior to formal opening date of March 3, 2026, and changes are required in the Offeror’s pricing, the Offeror must submit a new bid/proposal package with new pricing. Signature on this addendum does not substitute for your signature on the original bid/proposal document(s). The original bid/proposal document(s) must be signed.

Please sign and include this form as part of your bid response to verify receipt of Addendum #1.

Yolanda Bullock Procurement Officer

END OF ADDENDUM NO. 1

Signature of Receipt of Addendum # 1 Date

Company Name

END OF ADDENDUM NO. 1