Solicitation_Questions_combined_round_5_amend_ready.pdf

Questions Round 5

1. Question: Reference Attachment 1, Price Schedule, CLIN 101B, Non HVAC PM (Appendices 3 and 5, Attachment 4, or PWS 2.3.3). Much of what is currently Non-HVAC or PM other is now being priced separately in the price schedule. What should be priced as Non-HVAC PM?

Answer: CLIN 101B is a header for non-HVAC pricing. All non-HVAC categories shall be priced in CLIN 101Ba, 101Bb, 101Bc, 101Bd, 101Be and 101Bf in the Task Order tab.

2. Question: Reference Attachment 1, Price Schedule, CLIN 101Bd, Security PM (Appendices 3 and 5 of PWS 2.4). There are no tasks listed in Appendices 3 and 5 and PWS Section 2.4. What is required for Security PMs?

Answer: Security PM was removed from the Price Schedule. Please see amendment 3 to this solicitation.

3. Question: Reference Attachment 1, Price Schedule, CLIN 101Bf, Fire Sprinkler PM, (Appendix 3 and 5; PWS 2.3.16). There are no tasks in Appendices 3 and 5 of PWS 2.3.16. What is required for Fire Sprinkler PM? Are 5-year Fire Inspections required? Are Fire Extinguishers required?

Answer: Please see Amendment 3, Q&A document, question 2.

4. Question: Reference Attachment 1, Price Schedule, CLIN 101Bh, Back Flow Preventers PM, (Appendices 3 and 5). There are no tasks in Appendices 3 and 5. What is required for Backflow Preventer PMs?

Answer: Please see Amendment 3, Q&A document, question 55.

5. Question: Reference Attachment 1, Price Schedule, CLIN 101Bi, Dock Levelers PM, (Appendices 3 and 5). Dock levelers are shown in Appendix 3 along with Automatic Doors and Receiving doors as a monthly PM. What are the specific PM tasks required?

Answer: Automatic Doors and Receiving Doors and Dock Levelers do not have a PM task. Please see amendment 3 and 4 as well as the revised Attachment 1 Price Schedule.

6. Question: Reference Attachment 1, Price Schedule, CLIN 101F, CEIP PM, (Appendices 2, 3, and 5; PWS 2.3 and 2.3.1). There are no tasks listed for CEIP equipment in Appendices 2,3and 5 as well as PWS 2.3 and 2.3.1. What is the required PM work for all CEIP?

Answer: Please see amendment 4 and the revised Attachment 1 Price Schedule.

7. Question: Reference Attachment 1, Price Schedule, CLIN 101Fb, MHE PM, (Appendices 3 and 5 and PWS 2.3.1). There are no tasks listed for MHE PM in Appendices 3 and 5 or PWS 2.3.1.

Specifically what PM work is required for MHE?

Answer: Please see amendment 4 and the revised Attachment 1 Price Schedule.

8. Question: If a defect is found during a PM, is it required that a permanent repair be performed on PM time? if yes, are the material and parts billable under a TI? If no, shall a TI be submitted and wait for the approval. This is the current process.

Answer: All repairs listed in performance of PM requirements shall be permanent repairs. No additional TI for the permanent repair. If parts and material are listed on the PM checklist they will not be processed under a TI. Repairs “not” noted in the PM requirements may be processed via the TI process.

9. Question: Reference RFP Section 7.4, Period of Performance. The initial base period has 6 months of performance in FY2015 and another 6 months performance in FY2016. Similarly, each option year also shows performance in two separate FYs. However, the government fiscal year runs from Oct 1st to Sept 30th each year.

Base Period: 04/01/2015 to 03/31/2016

Option 1: 04/01/2016 to 03/31/2017

Option 2: 04/01/2017 to 03/31/2018

Option 3: 04/01/2018 to 03/31/2019

Option4: 04/01/2019 to 03/31/2020

Please confirm the period of performance schedule.

Answer: The period of performance is confirmed to be:

Base Period: 04/01/2015 to 03/31/2016

Option 1: 04/01/2016 to 03/31/2017

Option 2: 04/01/2017 to 03/31/2018

Option 3: 04/01/2018 to 03/31/2019

Option4: 04/01/2019 to 03/31/2020

12. Question: Reference Appendix 2, Commissary Equipment. In this Equipment List, the form for Commissary Equipment In Place (CEIP) contains items that are highlighted in yellow, red, and green.

What do these colors represent?

Answer: The color coding is for DeCA internal use only.

14. Question: Reference Appendix 1, Price Schedule. The DeCA price template lists non-HVAC PMs after Refrigerator PMs. Many non-HVAC PMs are already listed separately, such as generator PMs, condenser PMs, etc. Please clarify what requirements are included in non-HVAC PMs.

Answer: CLIN 101B is a header for non-HVAC pricing. All non-HVAC categories shall be priced in CLIN 101Ba, 101Bb, 101Bc, 101Bd, 101Be and 101Bf in the eight (8) Task Order tab’s in Attachment 1 Price Schedule. All PM Tasks are listed in Appendix 17. Please see amendment 3 and 4 to this solicitation.17. Question: Reference Appendix 3, PM Tasks. On the PM checklist, what is meant by the term

“Reserved?” Please provide the scope in order for offerors to supply an accurate price.

Answer: “Reserved” is an open spot to add a PM task or where one has been deleted previously. No scope to be provided or required for “reserved” items.

18. Question: Please provide the complete street address of each commissary, including ZIP code.

Answer: An alphabetical listing of each store with complete street address and zip code can be found at https://www.commissaries.com/realign_maps/alpha_list.cfm.

19. Question: Please note that many items in the DeCA price template have no scope stated in the RFP. For example:

a. Security PM, PWS 2.4

b. Re-lighting PM, PWS 2.3.3

c. Fire sprinkler PMs, PWS 2.3.16

d. Baler PMs, Appendices 3 and 5

Please provide scope for these items or delete them from the price template?

Answer: Please see amendment 3 and 4 to this solicitation. Security PM was deleted from Attachment 1 Price Schedule and PM requirements for Re-lamping, Fire Sprinkler and Baler are in Appendix 3 PM Tasks, Appendix 8 Lamping, Appendix 9 Safety and Enviro MGMT and Appendix 17 CEIP PM Tasks.

21. Question: Reference Appendix 3, PM Tasks. In the DeCA PM Checklists as now written, it appears that annual tasks are rarely required, whereas Bi-Annual tasks in the PM Checklists are commonly required. This appears to be a major error. Apparently, wholesale errors have occurred in the PM checklists by placing "X"s in the wrong columns. Please revise Appendix 3 by placing the "X"s in the correct columns of the PM Checklists so that PM tasks will be performed at the desired frequencies?

Answer: Appendix 3 has been revised and reflected in Amendment 4 to this solicitation.

https://www.commissaries.com/realign_maps/alpha_list.cfm

22. Question: The DeCA price template has three columns marked "Qty," "Unit" and "Unit Price" for all pricing. It appears that "quantity," "unit" and "unit price" are irrelevant to the final price, so why not eliminate these three columns in the price template and substitute simply "price"? Does the government desire additional information in these cells?

Answer: It is the government’s intent that each offeror submits the Attachment 1 Price Schedule with the three columns marked "Qty," "Unit" and "Unit Price" filled in with data for their proposed IDIQ and/or task order. Example: QTY = 12 (the amount of months in a year); Unit = each and Unit Price is the price for each item. 23. Question: Considering the missing equipment, checklist, and workload data noted above, not to mention the upcoming holiday weekend, we respectfully request that the government consider extending the due date for submitting proposals to allow offerors ample time to distribute responses to questions to our subcontractors and incorporate the responses in our price proposal.

Answer: Due date was extended to 12/22/2014 at Noon (MST) in amendment 5 to this solicitation.24.

Question: Reference 2.3.9.1 – The Contractor is to include the cost of all refrigerant, leak checking and leak repair in the monthly preventative maintenance price for each site. Does this include any parts that may be needed to stop a refrigerant leak (e.g., TXV or super hose, etc.)?

Answer: Yes, This includes any parts that may be needed to stop a refrigerant leak. Major components will be considered separately via the TI process.

25. Question: Reference 2.3.9.1 – The Contractor is to include the cost of all refrigerant, leak checking and leak repair in the monthly preventative maintenance price for each site. How will leaks in inaccessible areas be dealt with (e.g., piping in walls or underground)? These areas may be difficult to check for leaks. Is the contractor responsible for replacing lost refrigerant from leaks in these areas?

Should these leaks be handled under a TI?

Answer: Please see Amendment 3, Q&A document, and Question 16.

26. Question: Reference Minimum Preventative Maintenance Task RQMTS (Appendix 3. All tasks are listed in the “Monthly” column. Are all tasks to be done monthly or is this an error? Also, in reference to the “Order Picker” Equipment, is this also known as a forklift, a motorized pallet jack, and a conventional pallet jack? Are these now part of the minimum PM effort?

Answer: The corrected Appendix 3 has been issued by Amendment 4. The order picker PM requirements and equipment list are listed on Appendix 17 and part of the minimum PM effort/requirement.

27. Question: Reference 2.3.1 Commissary Equipment In Place (CEIP).All locations do not have a CEIP list in Appendix 2. Should all locations with a CEIP list be priced at this time? Also, is a list of vendors that currently service CEIP available? In addition, some locations listed in Appendix 2 only have CEIP list and no other equipment list. Is Appendix 2 going to be updated with all equipment?

Answer: The equipment list in the RFP is a best list of known equipment on site. Some stores will not have up to date lists and therefore PM will not be required to be priced if the equipment and/or list is not in the RFP. All equipment in each store will be included in the contract and the responsibility of the selected contractor(s). Selected contractor(s) are responsible to conduct detailed inventory after award per the PWS to confirm equipment located in each store. Appropriate price adjustments will be addressed as needed. All offerors have the same information contained in this RFP as to known onsite equipment for pricing purposes. Please see amendment 4 for revised Appendix 2 Equipment Lists and amendment 5 to this solicitation which add Attachment 9 CEIP Vendor List.

28. Question: Reference 2.3.7 Government Technical Instruction (TI) Tracking. The RFP states that a secure, web-based ePM system will be provided by the government to accommodate the information needs of all contract participants. Can the contractor’s web system currently in use, be shut down at the beginning of the new contract?

Answer: Please see amendment 1, Q&A document, Question 37.

29. Question: Reference 2.3.7 Government Technical Instruction (TI) Tracking, After-hours and Normal Working Hours Services. Can the government define hours of operation, for work to be performed in by technicians, Normal Duties hours, and OT hours?

Answer: Please see the Request for Proposal with PWS, paragraph 2.3.2 After-hours and Normal Working Hours Services.

30. Question: Reference 2.3.13.5 Site Maintenance Person (SMP), SMP Material cost of lights-(define) $100.00. Will the SMP be allowed to purchase bulbs by the case and not 1-3 at a time?

Answer: Please see amendment 3, Q&A document, Question 19.

31. Question: Reference 2.3.13.5 Site Maintenance Person (SMP). What breaker size and voltage is the SMP expected to replace? Can power be turned off to entire panel for safety? This work should be done by a licensed electrician. Please clarify requirement.

Answer: The specific duties in paragraph 2.3.13.5 SMP, require that the SMP have a working knowledge of electrical principles, circuit types, diagrams, symbols, faults, electrical measuring and testing procedures, repair procedures, procedures to avoid damage to electrical systems/components and a work organization and planning process to comply with the requirements of this contract.

All applicable safety practices shall be followed in performance of maintenance and repairs. Offerors should follow all lock out tag out and all applicable safety procedures. It is the contractor’s responsibility to ensure appropriately licensed personnel perform the work.

32. Question: Reference 2.3.13.5 Site Maintenance Person (SMP). For the SMP performing evaporator drain pan replacement, this should be done by a refrigeration technician as the system will need to be properly shut down, pumped down to avoid damage. Please clarify requirement.

Answer: The SMP shall be qualified to perform the functions listed and follow all applicable safety practices in performance of their duties.

33. Question: Reference 2.3.13.5 Site Maintenance Person (SMP). The SMP only has 8 hours a week for most locations. Is the SMP expected to be proactively performing maintenance on equipment such as dock levelers, roll up doors, etc., and still be able to do tasks requested by the CORs?

Answer: Automatic Doors, Receiving Doors and Dock Levelers do not have a PM task. Please see amendment 3 and 4 to this solicitation as well as the revised Attachment 1 Price Schedule.

34. Question: Reference 2.3.13.5 Site Maintenance Person (SMP). How much SMP time should be devoted to proactive maintenance vs site task list?

Answer: The contractor shall prioritize, coordinate, and perform SMP duties in order to best serve the maintenance needs potentially impacting the operational function of the commissary. The specific time required for each function will vary by location and will be scheduled accordingly by the Contractor with timing coordination with store personnel to minimize operational impact.

35. Question: Reference 2.3.13.5 Site Maintenance Person (SMP). For SMP clog drains, how far do they go down with a snake 30 feet or more?

Answer: The conditions requiring unclogging of drains by the SMP vary per situation. The SMP should have the basic capability and experience to unclog non extensive blockage. The SMP will not be required to snake a drain more than 30 feet.

36. Question: Reference 2.3.13.5 Site Maintenance Person (SMP). Bridgeport currently does not have SMP service. Will SMP service need to be quoted with the proposal submitted?

Answer: Please see amendment 3, Q&A document, Question 25.

37. Question: Reference 2.3.13.2 Area Service Manager. What is the frequency of inspections expected?

Answer: Please see amendment 2, Q&A document, Question 39

38. Question: Reference Appendix 3, Hood Vents in the Deli Area or for Rotisseries. Bakery and Deli are often in separate locations. Are bakery oven hoods required to be cleaned? Also, Hood Cleaning is not listed in the price schedule. Where should this cost be placed?

Answer: Hood cleaning will be accomplished via the TI process.

39. Question: Could the Government please clarify where Elevator Preventative Maintenance should be priced? Attachment 1 Price Schedule for RFP does not provide a separate CLIN for this PM.

Answer: Please see amendment 4 to this solicitation and revised Attachment 1 Price Schedule. Elevator PM shall be priced in CLIN 101k.

40. Question: RFP 2.3.13.5 Site Maintenance Person (SMP), page 18. The RFP states “one four or eight hour day (consecutive hours) every other week at smaller stores and one four or eight hour day per week at larger stores…” The RFP implies the contractor has a choice of 4 or 8 consecutive hours at both small and large stores however Attachment 1 Price Schedule for RFP has smaller stores under CLIN 101Da SMP 4 hr and larger stores under CLIN 101Db SMP 8hr. Would the Government please confirm that the SMP must work 8 hours at large stores and Contractors do not have the option to schedule SMP work for 4 hours at the large store locations?

Answer: Please see amendment 5 to this solicitation with revised Attachment 1 Price Schedule which added additional CLIN lines to CLIN 101D.

41. Question: Would the Government consider revising Attachment 1 Price Schedule for RFP to remove the existing CLINS and have one lump sum FFP price by location? This single price by location would include all PMs currently listed by CLIN (e.g. HVAC, Non HVAC, Refrigeration, Roofing, Grease Traps, etc.).

Answer: As of this Amendment to this solicitation the government does not intend on revising the Attachment 1 Price Schedule to reflect the lump sum pricing requested.

42. Question: Regarding Q/A Round 1 Question 23 – A separate IDIQ proposal was discussed in USG response. No requirements or instructions were laid out in Sections L or M. Would the government please clarify what information should be included in a separate IDIQ proposal?

Answer: There is no section L or M in this RFP. The Request for proposal in paragraph 7.0 has detailed contract structure/information. Multiple IDIQs will be awarded based on the criteria listed in the solicitation.

Each maintenance group will then be awarded to a contractor holding an IDIQ via a task order under those awarded IDIQs. This contractor will be the sole provider for that Maintenance Group. The Contractor awarded each task order will be responsible for the work described in the RFP.

43. Question: Should mileage and other ODCs be included in the IDIQ labor rates or will those items be negotiated separately at the time of the TI quote process?

Answer: Refer to what charges/inclusions should be priced in the Base IDIQ or task order tab of Attachment 1 Price Schedule under the Material Handling Fee. Labor rates are to be fully burdened.44. Question: Appendix 03 PM Tasks does not provide any explicit tasks for backflow prevention as it does for other services and CLINs. Appendix 09 simply states that if no local requirements exist an annual inspection is required. Could the government please provide the tasks and frequency of tasks for backflow prevention?

Answer: The Contractor must maintain all existing backflow prevention devices and certify them as prescribed by Federal, State, and local laws, ordinances, and regulations. If no local requirement exists, a certified inspector must inspect all existing backflow prevention devices on an annual basis and provide certification of proper operation to the COR or designee.

In addition to other requirements, backflow prevention devices used on water-based fire suppression systems must be inspected, tested, and maintained in accordance with NFPA.

45. Questions: Could the government please confirm that if a specific piece of equipment is missing from the equipment list (e.g. backflow preventers), the offeror is not required to provide a price for that service (CLIN) for that location and that a revision to the price will be allowed upon award if that equipment does exist at that location?

Answer: The equipment list in the RFP is a best list of known equipment on site. Some stores will not have up to date lists or pertinent information and therefore PM will not be required to be priced if the equipment and/or list is not in the RFP. All equipment in each store will be included in the contract and the responsibility of the selected contractor(s). Selected contractor(s) are responsible to conduct detailed inventory after award per the PWS to confirm equipment located in each store. Appropriate price adjustments will be addressed as needed. All offerors have the same information contained in this RFP as to known onsite equipment for pricing purposes.

46. Question: Could the government please identify office locations of commissary CORs/Field Engineers for each Maintenance Group?

Answer: All CORs will office directly in each commissary site/location. FEs are located in various locations throughout the Continental United States.

47. Question: Given the significance of changes in Amendment 03 and the associated Questions and Answers, an extension would be required to ensure the Government receives the most thorough and competitive proposal. This also takes into account the fact that the final round of questions and answers could be released during a major Federal holiday, one week prior to submission. Would the government be willing to reconsider an extension?

Answer: Due date was extended to 12/22/2014 at Noon (MST) in amendment 5 to this solicitation.

48. Question: Given the scope of changes and extent of effect on pricing as well as the upcoming holidays would the government consider issuing an extension for price and technical with past performance remaining due on 05 Dec?

Answer: Due date was extended to 12/22/2014 at Noon (MST) in amendment 5 to this solicitation.

49. Question: Appendix 9 pg.3 calls for NETA Certified Technicians to perform switch gear maintenance but there is no scope of work for this requirement.Would USG please provide specific requirements so we can accurately price NETA Certified Technician services?

Answer: Switch Gear maintenance requirements will vary by location and will be priced/performed via the TI process. 52. Question: Question & Answer from Amendment 03 #14 states that fire extinguishers are to be inspected maintained and associated costs to be included in the FFP. Will the Government confirm these costs are to be included in the Fire Alarm PM CLIN (101Bd)?

Answer: Yes, these costs shall be priced in the Fire Alarm PM CLIN (101Bd).

55. Question: Q&A #35 released with Amendment 03 asks if the Contractor is responsible for refrigerant loss if the Government declines approval for work which could have prevented the loss. The answer reaffirms the responsibility of the contractor to repair any potential leaks. However, if the leak is a result of the Government’s denial of a TI which could have prevented the leak and resulting refrigerant loss, will the Contractor be held liable for the loss of refrigerant or will the Government reimburse the contractor for those costs?

Answer: The government will reimburse for costs associated with extenuating circumstance subject to a Contracting Officer’s determination.

56. Question: Extension of Due date – We respectfully request that the RFP due date be extended 2- 4 weeks .

Answer: Due date was extended to 12/22/2014 at Noon in amendment 5 to this solicitation.

57. Question: The newly issued 11/19/14 Appendix 3 appears to have both an old version of

Appendix 3 and a new version of Appendix 3, both as part of the same PDF. These requirements are fundamental to pricing. Please formally clarify which version applies and reissue Appendix 3.

Answer: Please see amendment 4 to this solicitation.

58. Question: Section 2.3.13.5 states that “SMP coverage must be provided to perform unscheduled small repairs over and above the minimum preventative maintenance requirements as described in the statement of work-one four or eight hour day (consecutive hours) every other week at smaller stores (less than 40,000 sq. ft.) and one four or eight hour day per week at larger stores (consecutive hours-equal to or larger than 40,000 sq. ft.). All costs associated with the SMP to perform this work except materials exceeding $100.00 must be included in the firm fixed price proposal for planned maintenance costs”. And, the pricing sheets (Attachment 1) asks for pricing for Small stores in 4 hour groups and large stores in 8 hour groups.

a. Is it correct to assume that the pricing sheets prevail and we should assume that pricing is required for small stores SMP maintenance for 4 hours every 2 weeks and for large stores for 8 hours every week and additional hours will be charged as TIs?

b. Is it appropriate to assume based on this PWS section, that the referenced $100 materials costs (above) is related to the aggregate of all materials needed for work expected within this 4 or 8 hour (small and large stores, respectively) window and not each individual tasks within this 4 or 8 hour window?

Answer: Please see amendment 5 to this solicitation with revised Attachment 1 Price Schedule which added additional CLIN lines to CLIN 101D.

60. Question: When equipment is named but type, manufacturer or model are not present- what assumption should be made with respect to pricing or should it be noted and not priced?

As a representative example:

FE Warren AFB- quantities missing on most of equipment, as well as manufacturer and type

Fort Campbell- Almost no quantities, make, model or serial numbers are present.

Fort Greely- No quantities, manufacturer, model or serial numbers present.

Forest Glen (Walter Reed)- No quantities, manufacturer, model or serial numbers present.

Portsmouth NSY- Missing quantities, manufacturer, models on a significant portion of equipment.

Answer: The equipment list in the RFP is a best list of known equipment on site. Some stores will not have up to date lists and therefore PM will not be required to be priced if the equipment and/or list is not in the RFP. All equipment in each store will be included in the contract and the responsibility of the selected contractor(s). Selected contractor(s) are responsible to conduct detailed inventory after award per the PWS to confirm equipment located in each store. Appropriate price adjustments will be addressed as needed. All offerors have the same information contained in this RFP as to known onsite equipment for pricing purposes.

62. Question: As the current contract utilizes a re-lamping program, information regarding the changes and inventory utilized to complete the changes should exist by facility. Is that information available to all bidders?

Answer: The requirement to re-lamp 25% per year will have no bearing on what the current incumbent has completed to date. The program will start over at the award of this contract.

63. Question: App 9 1.4 AQMD – Please clarify – At what facilities is the Contractor responsible for obtaining permits for boilers, generators and other emission-producing equipment? These permits should already be in place, where required. Is the expectation that the contractor maintain these permits?

Answer: All permits would be priced and approved via the TI process. The specific requirements will vary by location depending on maintenance and repair requirements.

64. Question: App 9 1.9 workplace Safety – “Contractor must develop a site-specific occupational safety and health program…”. Site Specific programs should already be in place per federal requirements. Other than safety programs associated with this FM contract scope, please clarify the Contractor’s responsibility?

Answer: The contractor shall follow all local, state, and federal safety and health programs and develop their own programs (site specific) to conform to safety and health standards.

65. Question: App 9 1.12 Powered Platforms – uses the term ”permanently installed powered platforms”. Please define what is referred to as permanently installed powered platforms and are they included in the PM requirements?

Answer: An example of a power platform is a dock leveler and there are no PM requirements on powered platforms.

66. Question: App 9 1.14 Confined Spaces – “The Contractor must identify and label all confined spaces in accordance with OSHA requirements. The Contractor must develop a confined space entry permit system for all permit-required confined spaces…”. Site Specific spaces should already be labeled and programs should already be in place per federal requirements. Please clarify contractors responsibilities, other than to follow existing Commissary plan?

Answer: The contractor shall ensure that all confined spaces continue to be labeled/maintained in accordance with OSHA requirements and develop their confined space entry program to comply with the federal requirements at each location.

69. Question: Appendix 9 states requirements for inspection and testing of fire suppression systems, fire alarm systems, fire pumps, portable fire extinguishers, non-water based suppression systems and backflow preventers; however, there is no FP equipment or systems are listed in Appendix 2. In order to develop pricing for in-house inspection and testing, as well as for 3rd party (when required to be certified per NFPA codes) inspection and testing, will the Government provide, by facility, the number and type of suppression systems, fire pumps, portable fire extinguishers backflow preventers and non-water based suppression systems in each facility? Or, should we assume that this will be reconciled post award or performed as TI work?

Answer: The equipment list in the RFP is a best list of known equipment on site. Some stores will not have up to date lists and therefore PM will not be required to be priced if the equipment and/or list is not in the RFP. All equipment in each store will be included in the contract and the responsibility of the selected contractor(s). Selected contractor(s) are responsible to conduct detailed inventory after award per the PWS to confirm equipment located in each store. Appropriate price adjustments will be addressed as needed. All offerors have the same information contained in this RFP as to known onsite equipment for pricing purposes.

70. Question: Solicitation section 2.3.24 Remote Monitoring Control System states “If an offeror wishes to be considered for award of the RRAM portion of the PWS, they must submit a proposal to perform services for MG’s 1 thru 8 for refrigeration alarm monitoring; but is only required to submit a proposal for at least one (1) MG for the facilities maintenance portion of the contract.” Question:Are contractors permitted additional page count, similar to each MG proposed, when including an offer for the RRAM?

Answer: Please see amendment 4 to this solicitation for revised Request for Proposal with PWS paragraph 7.10.

71. Question: Are contractors permitted to use 11”x17” sheets for select exhibits in their proposal? If yes, how many pages does each 11”x17” page count as?

Answer: Please see amendment 4 to this solicitation for revised Request for Proposal with PWS paragraph 7.10.

72. Question: In the answer to Question 25 provided in Amendment 2, the Government states “This page limit shall be inclusive of all parts of the Technical proposal. The price submittal is not part of the page limit….” Can the Government confirm that Part II Subcontracting Plan also is not part of the page limit?

Answer: Please see amendment 4 to this solicitation for revised Request for Proposal with PWS paragraph 7.10.

73. Question: Re-lamping - Since this is a re-lamp project we are replacing all T8’s with T8’s and all compact fluorescents with compacts fluorescents. What is to be done if we encounter T12 fluorescents or incandescent lamps?

Answer: Lamp specifications are listed in Appendix 08: Relamping Requirements. If a T12 is found the replacement will be a T8. 74. Question: 18. Re-lamping - What do we do if we encounter standard HID fixtures, do we have to replace with Pulse Start technology? This replacement would require a ballast, lamp, and socket change.

Answer: Re-lamping shall follow Appendix 08: Relamping Requirements and includes ballast, lamp, and socket replacements if needed.

75. Question: Re-lamping - We are only responsible for the material and labor warranties for the lamps and ballasts that we provide, existing ballast that have been installed in the last five years should still be under warranty. If the ballast is less than one year old, its labor should still be under warranty from previous installer. Is this correct? What is the current warranty procedure?

Answer: The contractor’s pricing shall include the cost for the labor and materials to re-lamp 25% of the awarded square footage of stores per maintenance group. Due to the re-lamping program starting over at award of contract all offerors should not rely on any warranties.

76. Question: Re-lamping – Appendix 8 Reference 1, 3. F. - As part of PM re-lamping do we have to do any control changes?

Answer: Appendix 8 lists the re-lamping requirements. Other work not listed that is identified and required will be addressed via the TI process.

77. Question: Re-lamping – As part of PM re-lamping Is it expected that we have to bring all freezers and coolers up to the new standard of waterproof fluorescent fixtures regardless of what is installed now?

Answer: Appendix 8 Re-lamping requires refrigerated areas to comply with waterproof florescent fixtures and shall be installed if required.

78. Question: Re-lamping – Reference 1, 3. H. states that there needs to be accent lighting over the produce cases and dairy, etc. and that it needs to be switched. Are we responsible to add this lighting and/or switching if it is not already there?

Answer: No, Appendix 8 Re-lamping is forexisting interior and exterior facility re-lamping. If non existent lighting were to be installed it will be priced via the TI process.

79. Question: Re-lamping – Incandescent fixtures may be used for supplementary architectural lighting but high efficiency fluorescent fixtures are preferred. Is there a spec the commissaries are trying to meet in terms of the type and appearance of fixture? Do they have a current schedule with specified fixtures?

Answer: Appendix 8 Re-lamping is for existing interior and exterior facility re-lamping. Each store requirement will vary in appearance and schedule.

80. Question: Re-lamping – Lamp specifications) T4 Compact fluorescent. What type of base are these to have?

Answer: Per Appendix 8, The Contractor may recommend other than the type of lamps indicated, provided a cost study addressing initial and twenty year life-cycle costs shows the selected lamps to be substantially more cost-effective. Alternative light sources shall provide equal quality of illumination and color rendering.

81. Question: Re-lamping – Induction lighting: Can an LED option be proposed here? LED would be less maintenance, lower profile and no issue with warranty being voided as in the case of an opened induction fixture.

Answer: Per Appendix 8, The Contractor may recommend other than the type of lamps indicated, provided a cost study addressing initial and twenty year life-cycle costs shows the selected lamps to be substantially more cost-effective. Alternative light sources shall provide equal quality of illumination and color rendering.

82. Question: Generators - Who is responsible for keeping full and paying for topping off each generator fuel tank?

Answer: The contractor is responsible for keeping full and paying for topping off each generator fuel tank?

85. Question: The RFP provides that payment and performance bonds will be required for construction. Is the cost of those bonds an element of cost that may be included in the pricing of the task orders requiring them?

Answer: The cost of any required construction bonds will be included via the TI process for Construction TIs when they are quoted, approved. 88. Question: RFP p. 36, incorporates FAR 52.203-16 PREVENTING PERSONAL CONFLICTS OF INTEREST (DEC 2011), which applies only to “covered employees”. They are defined as one who “performs an acquisition function closely associated with inherently governmental functions” . And FAR 3.1106(a)(2) requires use of this clause only for contracts that require such work. What work within the scope of work of this contract is such an acquisition function?

Answer: Any covered employee with direct knowledge of the offerors awarded contract would be covered under this clause. (Example - Contract Manager)

90. Question: Regarding FAR 52.225-9 NOTICE OF BUY AMERICAN REQUIREMENT— CONSTRUCTION MATERIALS, in subparagraph (b)(2) that clause allows for listing of construction materials that are excepted from the requirement. What are the materials that will be listed here?

Answer: This clause is at the Base IDIQ level so it can be incorporated into Construction TIs at the task order level if required. No materials will be listed here at the proposal submission.

92. Question: Regarding p. 52, DFARS 252.237-7023 CONTINUATION OF MISSION ESSENTIAL FUNCTIONS, what are the mission essential functions covered under this clause?

Answer: The work completed by contractor is considered mission essential.

93. Question: PWS 2.3.13.2 Area Service Manager requirement states that the AM must have the ability to manage 10 to 12 locations per the ASM. Does the Government intend for this to be a minimum staffing requirement? In other words, if there are 30 stores in a region, each bidder would be required to staff 3 full-time Area Managers to oversee the stores in the region? Is the AM required to be 100% dedicated to the DeCA contract, or can this person be shared among other accounts.

Answer: In the example above the contractor would be required to staff at least 3 Area Service Mangers for a maintenance group with 30 stores/sites. Contractor/AMS must provide services required/outlined in RFP.

101. Question: MG3, Richards-Gabeaur Store – The AMES 2000SS is a backflow preventer. Is the contractor responsible for the fire sprinkler system or the backflow?

Answer: The contractor will be responsible for both the sprinkler system and the back-flow.

102. Question: Reference Attachment 1, CLIN 101F CEIP PM: Attachment 1 is currently set up with 101B Non-HVAC PM and 101D SMP as headers only.

a. Based on this setup, and the fact that MHE and Balers fall under CEIP on the equipment list, is it the Government’s intent to have 101F CEIP as a header only as well?

Answer: Please see amendment 4 to this solicitation and revised Attachment 1 Price Schedule.

103. Question: If CLIN 101F CEIP PM is not a header, should MHE and Baler PMs be rolled up into CEIP PMs or kept separate from the rest of the listed CEIP equipment on the equipment list?

Answer: Please see amendment 4 to this solicitation and revised Attachment 1 Price Schedule.

104. Question: Could the Government please clarify if MHE and Baler PMs should be included in the CEIP PM CLIN as these pieces of equipment are listed as CEIP?

Answer: Please see amendment 4 to this solicitation and revised Attachment 1 Price Schedule.