Solicitation_Questions_ _answer-_amendment_3.docx

Amendment 3 – Question and Answers Attachment Solicitation Questions:

1. Question: Equipment list for Orote and Andersen AFB Commissaries are inconsistence. Andersen will list Generator and Orote does not, Orote will list MHE and Andersen does not. Should the proposal be priced as listed equipment in RFP? Meaning contractor not responsible for equipment not on list. Please clarify.

Answer: The equipment list in the RFP is a best estimate of equipment on site. All equipment in each store will be included in the contract. Selected contractor(s) are responsible for a detailed inventory of after award of the contract of all equipment located in each store and adjustments will be addressed.

2. Question: There is no minimum task requirementsare no minimum task requirements for Fire Sprinkler PM. Do we provide our own PM requirements or not include in proposal?

Answer: Fire Sprinkler PMs should be done IAW NFPA requirements.

3. Question: CLIN 101AB list, Non-HVAC PM, as a line item. Unable to identify definition or work requirement for Non-HVAC PM.

Answer: Non-HVAC PMs are listed on the solicitation under this category by separate CLIN. CLIN 101B should not be filled in, this is a header only. See amendment 3, revised attachment 1 Price Schedule.

4. Question: Section 2.3.3.1 - Preventative Maintenance is scheduled maintenance priced at a fixed monthly rate to be performed by the contractor. Refer to Appendix 3- Preventative Maintenance (PM) Tasks for details on PM requirements/schedules or PM specific appendix for that type of work. Appendix 3 does not list Plumbing, Fire Suppression, Lighting (electrical panels) equipment; are these included in the PM scope of the contract?

Answer: Plumbing, fire suppression and lighting are not included in the PM scope; they are worked through the TI process. Please note that Appendix 3 PM Tasks have been updated in amendmentin amendment 1 to this solicitation.

5. Question: Appendix 8 – Relamping, Will relamping be handled as a TI for each location or across the respective MG?

Answer: Re-lamping will be a part of the preventative maintenance program duties at each site per maintenance group and the price will be proposed on the respective CLIN per location. This will not be priced as a TI

6. Question: Section 2.3.10.1 - Utility conservation programs shall be established and improved upon, including replacement of older lighting systems with newer more efficient ones. Is this effort part of the fixed price portion of the contract or handled as replacement TIs subject to separate reimbursement? Will the Government provide the current light replacement programs, established by the current contractors, for each of the MGs?

Answer: The assessment and identification of potential utility conservation programs to improve facility conditions is part of the fixed price portion of the contract. TIs will be generated by the Contractor for improvements associated as potential projects and subject to review and potential approval for TI project funding. The government has already taken into account the previous contractor’s work. Under the contract(s) pursuant to this RFP a new cycle will begin.

7. Question: Section 2.3.9 – Will the government provide the amount of refrigerant replaced per MG/location over the previous 2 years?

Answer: The government does not have data to provide on the refrigerant replacement.

8. Question: What is the Facilities Equipment Management Labor Category used for? Can you provide an example of how it would be used?

Answer: CEIP equipment labor category; please see amendment 3 revision to attachment 1 Price Schedule QuestionSchedule

9. Question: Many of the CLINS ask for a PM Cost for equipment that is not listed in Appendix 3. Are we to create our own PM checklist for this equipment, using RS Means?

Answer: Refer to Amendment 1, 2 and 3 to this solicitation; updated Appendix 3 PM Task List and Appendix 17 CEIP Equipment.

10. Question: There are PM checklists that we need to provide in our FFP that do not have a govt. Providedprovided checklist in Appendix 3. When we submit our PM pricing for these pieces of equipment, I want to make sure everyone else is providing their price for the same checklist. Otherwise, our cost might be higher for a more thorough inspection, which would put us at a competitive disadvantage when it comes to the price detetminationdetermination. Shouldn’t all Contractors be using the same checklist, so you are comparing Apples for Apples when it comes to comparing costs?

Answer: Refer to Amendment 1, 2 and 3 to this solicitation; updated Appendix 3 PM Task List and Appendix 17 CEIP Equipment.

11. Question: For Baler CLIN 101Fa, there is not a PM checklist in RS Means. What are we to use for a checklist so that everyone is bidding on the same checklist?

Answer: See Amendment 3 to this solicitation; updated Appendix 17 CEIP Equipment.

12. Question: There is no mention of the Hood Suppression System. Is this to be included in the FFP under one of the CLINS, or is this to be inspected using a TI?

Answer: Hood Suppression System work will be addressed through the TI process.

13. Question: There is no mention of the 5-Year Inspection on the Sprinkler System. Is this to be included in the FFP under one of the CLINS, or is this to be inspected using a TI?

Answer: The 5 year inspection on the Sprinkler System is to be included in the FFP under the Fire Sprinkler CLIN.

14. Question: There is no mention of an inspection for the Fire Extinguishers (foam bottles). Is this to be included in the FFP under one of the CLINS, or are these to be inspected using a TI?

Answer: The fire extinguishers at each location are to be inspected, maintained, and the costs associated in the FFP. Comment by NicoleHaines: What CLIN? What Para or APPx or is this TI?

15. Question: 2.3.9.1 – The Contractor is to include the cost of all refrigerant, leak checking and leak repair in the monthly preventative maintenance price for each site. Does this include any parts that may be needed to stop a refrigerant leak? Example: TXV or super hose etc?

Answer: Yes, the PM price should include all parts associated with repair of associated leak.

16. Question: How will leaks in inaccessible area be dealt with? Example: Piping in walls or underground? Areas cannot be leak checked. Is the contractor responsible to replace lost refrigerant from leaks in these areas? Should these be handled under a TI?

Answer: The contractor is responsible for replacing lost refrigerant for leaks occurring in an inaccessible area but there could be an extenuating circumstance subject to a Contracting Officer’s determination.

17. Question: “Order Picker” Equipment. Is this aka a Forklift, a motorized pallet jack, and a conventional pallet jack? Are these now part of the minimum PM effort?

Answer: The Order Picker Equipment is part of the MHE PM checklist and the checklist is provided in amendment 3.

18. Question: 2.3.1 Commissary Equipment In Place (CEIP) All locations do not have a CEIP list in Appendix 2. Should all locations with a CEIP list be priced at this time? Is a list of vendors that currently service CEIP available? Some locations listed in appendix 2 only have CEIP list and no other equipment list. Is appendix 2 going to be updated with all equipment?

Answer: The equipment list in the RFP is a best estimate of equipment on site. All equipment in each store will be included in the contract. Selected contractor(s) are responsible for a detailed inventory of after award of the contract of all equipment located in each store and adjustments will be addressed.

19. Question: 2.3.13.5 Site Maintenance Person (SMP) SMP Material cost of lights- (define) $100.00. Will the SMP be allowed to purchase bulbs by the case and not 1-3 at a time?

Answer: It is recommended to buy in bulk were ever possible to cut costs.

20. Question: What breaker size is the SMP expected to replace? What Voltage? Can power be turned off to entire panel for safety? This work should be done by a licensed Electrician.

Answer: The SMP is required to follow all required safety practices in performance of their required duties IAW the solicitation. It is the Contractor’s responsibility to ensure that a qualified person is performing the items specified in the solicitation.

21. Question: SMP performing Evaporator drain pan replacement, this should be done by a refrigeration tech as the system will need to be properly shut down, pumped down to avoid damage?

Answer: The SMP should be capable of performing the items identified in the RFP. It is the Contractor’s responsibility in ensuring that a qualified person is performing the items specified in the solicitation.

22. Question: SMP only has 8 hours a week for most locations. Is the SMP expected to be proactively performing maintenance on equipment such as dock levelers, roll up doors etc and still be able to do tasks requested by the COR’s?

Answer: The SMP should proactively perform maintenance asmaintenance as described under the SMP section of the PWS. All SMP work lists should be coordinated with store personnel for prioritization and scheduling of work to minimally impact store operations.

23. Question: How much SMP time should be devoted to proactive maintenance vs site task list?

Answer:8: 8 hours/4 hours per visit (based on store size) is dedicated for a combination of proactive maintenance and site task list priorities. Additional hours may be requested by Store CORs and will be charged by TI as requested/approved.

24. Question: SMP clog drains how far do they go down with a snake 30 Feet or more?

Answer: The conditions requiring unclogging of drains by the SMP vary per situation. The SMP should have the basic capability and experience to unclog non extensive blockage.

25. Question: Bridgeport currently does not have SMP service will SMP service need to be quoted with the proposal submitted?

Answer: SMP services for each location noted in the solicitation should be quoted with the proposal submitted.

26. Question: Refrigerated Display Cases; Paragraph 6; “Measure/Balance Superheat of each Display Case. Who is responsible for unloading the cases to access the TXV’s? Can this task be performed during normal store hours or is night work needed to perform this task?

Answer: The unloading of cases should be coordinated by the Contractor and performed by store personnel. The timing of when this work will be performed will vary based on the urgency of the individual TI/Work to be performed at each location. Contractor coordination with store personnel is necessary.

27. Question: Refrigeration Unit Coolers; Paragraph 2 “Replace Drain line Heaters and Drain line Insulation and Drain Pan Heaters.” Can you explain what you mean by this Monthly Task?

Answer: The Contractor is required to inspect and clean the unit coolers monthly and if the ice buildup results in non-operating components, replacing with like kind is required of the failed component during the PM at the time of inspection.

28. Question: Adjusting Superheat, when done properly, can take a very long time for each expansion valve. Would you consider changing this to be a once every 2-year task?

Answer: A change is not possible to this requirement.

29. Question: Miscellaneous Equipment; B Produce Mist System; The Pre-Filter Cartridge, membrane and pre-filter in RO filter housing is not included in this section as an Annual Requirement. Is that your intent?

Answer: The filters are not required to be replaced on an annual basis. The filters are considered parts or material costs and will be priced via the TI process if needed.

30. Question: Display Cases, T. Walk-in Boxes, & U. Self-Contained Cases, States that Lamp, sockets and ballasts are included in the price of the Monthly PM,PM; does this include LED and Drivers?

Answer: Yes, if they are needed to be replaced at the time of the Monthly PM.

31. Question: There is mention in other sections of the contract to perform PM’s on other equipment (CEIP, MHE, MOE), yet there is no PM checklist for them in Appendix 3. Are we to create our own checklist for these items?

Answer: This has been clarified in Amendment 1

32. Question: Should the Vent Hood Suppression, Fire Extinguishers & “5-Year Sprinkler Inspection” check, be part of the PM Inspections or are these TI items?

Answer: Fire extinguishers and the 5 year Sprinkler Inspection are part of the required PM Inspections.

33. Question: When changing a Compressor on an HVAC unit… We find that the refrigerant is ‘burned-out’ & needs replaced, can we charge for the refrigerant on a TI?

Answer: Replacement of the refrigerant is at the cost of the supplier—not through a TI.

34. Question: If we replace an RTU with a new RTU, can we charge for refrigerant?

Answer: Yes.

35. Question: If we identify an issue that could cause a refrigerant leak and address it with a TI, but the government decides not to approve the work, can we charge for any refrigerant loss that is a result of this issue?

Answer: If potential issues are identified, a TI can be created for the government to consider. The contractor will still be required to repair the issue at the next PM visit.

36. Question: If I incur costs for diagnosing a repair and the government decides not to approve the TI or replaces the equipment by other means, can we charge the government for the diagnosis?

Answer: The government will not pay for diagnosis fees. Costs associated with Pricing work (TIs) are the responsibility of the Contractor.

37. Question: Request for Proposal; 2.3.13.2 states that ASM must have the ability to manage 10 to 12 locations… Work load at each store can vary drastically from region to region. In some cases 10-12 stores may be too many or 10-12 stores may not be enough to keep the ASM productive. Can the contractor determine the number of stores an ASM can manage or can the range be expanded from 10-12 to say… 8-14?

Answer: This requirement cannot be changed.

38. Question: Request for Proposal; 2.3.13.5 Site Maintenance Person (SMP); state that “The intent is to efficiently execute simple preventative maintenance actions and minor repairs…” it also describes an SMP as being a ‘General Handyman”. In the first bullet point it describes the SMP to work on Roll-up Doors. Are you referring to the loading dock Overhead Doors? Are you intending the SMP should work on these types of doors?

Answer: The RFP is referring to “simple preventative maintenance actions and minor repairs” of the loading dock door.

39. Question: Same type of question as above; in the second bullet point it mentions the SMP replacing “Electric Breakers”. Can you be more specific on what size breaker you are expecting the SMP to replace? Single-Pole, Double-Pole, 3-pole? 115V or 208/240V, 460V? Amperage? (Some larger Breakers should be replaced by only a licensed electrician, not an SMP.)

Answer: The SMP is required to follow all required safety practices in performance of their required duties IAW the solicitation and applicable laws. It is the Contractor’s responsibility to ensure that a qualified person (i.e. SMP, other) is performing the required tasks.

40. Question: If a store requests that the SMP run to the hardware store, the same day, in order to repair something that same day, instead of them having to wait until next week. Can his travel be counted as part of his SMP hours for that day? (At the Stores Request)

Answer: The SMP should come prepared with all required parts as coordinated in their prior visit and/or as noted in the PWS. If an emergency were required to be handled, it would be on an exception basis to be coordinated with the Contractor, DeCA, and GSA contracting.

41. Question: In the roofing PM appendix 12 and 3 and table 3 it sites repairs as part of the PM work. Is this correct?

Answer: This is correct. The Roof PM requires some repairs to be performed by the Contractor as part of the PM requirement. A TI will not be accepted by the government for basic repairs listed on the Roof PM.

42. Question: Is it possible to get a list of types of Tis over the last 2 years by site?

Answer: See amendment 3 to this solicitation.

43. Question: The appendix 3 PM on roofing scope does not match appendix 12. Which should be used to price out PM? Also, should repairs be considered part of Tis or PM?

Answer: Repairs as listed on the Roof PMs are the Contractor’s responsibility. Other repairs not listed on the Roof PMs will be addressed on a TI.

44. Question: Can you explain the limitation of the SMP not being able to use tablets, computers or smart phones in the sales part of the store?

Answer: Paragraph 2.3.13.5 regarding SMP does not limit such use. Use of such devices while performing under the contract may only be used for work/contract purposes.

45. Question: 2.3.8 Maintenance Response and Call Center Operation. Please clarify the “computer generated calls from Commissaries”. What is the nature of these calls? Where are they generated from? What information will be included in the computer generated message?

Answer: Computer generated calls from Commissaries are email communications from the store to the Call Center listing the Store’s Statement of Objective for maintenance and repairs. Call Center will receive emails and/or phone notification of work requested—Calling in a TI. The information to be included is as described in the PWS and TI Manual

46. Question: There is a requirements that the call center be capable of “20 call receiving active cascade (hunt group random)”. Please clarify what is meant by this requirement. “Primary wired line with one wired backup line (no single point failure). Does this mean two telephone lines to each desk or are trunks to receive calls into the telephony system?

Answer: Trunks are recommended for receipt of up to 20 calls at once based on historical data and volume. The offer may use any means necessary to receive these calls as long as the capacity requirement is met.

47. Question: The RFP requires Email backup broadband connectivity (separate wired line) Please clarify how DeCA wishes us to use email – as a dispatch method? To receive work orders?

Answer: The email capability is for the Call Center to receive work orders from the stores. Email notification as oppose to phone notification is the predominant way to call in a work order/ TI.

48. Question: 2.3.9 Use and Servicing of Refrigerant. Can you provide history of refrigerant replacement for each commissary and the repair history for the refrigeration system at each commissary for the last 12 months?

Answer: Refrigerant history data is not available at this time.

49. Question: Section 7.10 Proposal Preparation Instructions, Page Limit: The RFP states that “The Technical/Management Proposal shall not contain more than 50 numbered pages.…” Please confirm that use of “Technical/Management” refers to Subfactor 1 and Subfactor 2. Please confirm that the page limit does not encompass the Subfactor 3 Experience write-ups, the Subfactor 4 Key Personnel narrative and resumes and the Factor 2 Past Performance descriptions required for the Offeror and all Key Subcontractors.

Answer: See Amendment 2 Question # X. Comment by NicoleHaines: add

50. Question: Section 7.10 Proposal Preparation Instructions, Electronic Submission (Page 78): Please confirm the following regarding electronic submission of responses. The recipients of the email with Offerors’ submission should be both: nicole.haines@gsa.gov andmaryanne.moore@gsa.gov. The size limit for email attachments such that they will be accepted through the GSA firewall is limited to ____MB. All three volumes (pending size limit) may be submitted together in one email (i.e., the technical, subcontracting and price volumes may be packaged together in a single email) Answer: Email your proposals to Maryanne.moore@gsa.gov and Nicole.haines@gsa.gov. The GSA email system is limited to 25 MB. If you need to send the attachments in two or three separate emails please do so. Please ensure to label the emails as email 1, email 2 and so on. Attachments over 5MB may have delayed delivery until overnight—plan accordingly.

51. Question: Section 7.12 Evaluation Factors, Subfactor 3 (Page 81) and Evaluation Factor 2, Past Performance (Page 82): Please confirm that Offerors may use the same projects for corporate experience as are used for past performance.

Answer: The same projects may be submitted for experience and past performance if the Offeror chooses.

52. Question: Extension of the Due date – Given the yet unanswered questions and the still existing significant gaps in needed information to provide a quality bid response to GSA, we respectively request the bid due date be extended a month to Friday January 9th 2015.

Answer: Amendment 1 and 2 were issued answering many questions. As of this Amendment 3 the proposal due date has not been extended.

53. Question: Pricing CLINs - In reviewing the Attachment 1 Price CLINs we have the following questions; Non HVAC PM – The SOW for this CLIN is not clear in the references provided. What PM (or other) work activity is expected to be included in this CLIN, if any? Grease Trap PM – Appendix 3 item N1 – Is stated work to be done quarterly or as needed based in the site? Is more than quarterly work PM or TI work? Can GSA provide the details of Grease traps per location, number and size, and any prior frequency of contents removal? Re-lighting PM – Besides re-lamping on the stated 4 year cycle, is there any PM expected? Or is this considered SM or UM work?

Answer: All facility PM requirements are listed on Appendix 3. All PM work will be the responsibility of the Contractor in accordance with Appendix 3, and no TI will be submitted for PM labor. Please see amendment 2.

54. Question: Security PM - The SOW for this CLIN is not clear in the references provided. What PM (or other) work activity is expected to be included in this CLIN, if any?

Answer: Security PM was removed from the Price Schedule. Please see amendment 3 to this solicitation.

55. Question: Fire Sprinklers PM - The SOW for this CLIN is not clear in the references provided. What PM (or other) work activity is expected to be included in this CLIN, if any?

Answer: Requirements are addressed in Appendix 9 Safety and Enviro MGT.

56. Question: Backflow Preventers PM - The SOW for this CLIN is not clear in the references provided. What PM (or other) work activity is expected to be included in this CLIN, if any?

Answer: Requirements are addressed in Appendix 9 Safety and Enviro MGT.

57. Question: Dock Levelers PM - The SOW for this CLIN is not clear in the references provided. What PM (or other) work activity is expected to be included in this CLIN, if any?

Answer: Dock Levelers do not have a PM task. Please see amendment 3 and the revisedthe revised Price Schedule.

58. Question: CEIP PM – The SOW for this CLIN is not clear in the references provided. What PM (or other) work activity is expected to be included in this CLIN, if any?

Answer: Please see amendment 3, Appendix 17 CEIP PM Tasks

59. Question: MHE PM - The SOW for this CLIN is not clear in the references provided. What PM (or other) work activity is expected to be included in this CLIN, if any?

Answer: Please see amendment 3, Appendix 17 CEIP PM Tasks

60. Question: Call Center PM – we assume this refers to the call center function to support the contractors full contract responsibility. Please clarify.

Answer: The call center PM refers to the monthly support/services for the call center- CLIN 101C.

61. Question: Unscheduled Repairs (sustainment) - The SOW for pricing this CLIN is not clear (and unknown at this time) in the references provided. What PM (or other) work activity is expected to be included in this CLIN, if any?

Answer: Please see amendment 2, attachment 1 revised Price Schedule

62. Question: Emergency repairs (sustainment) - The SOW for this CLIN is not clear (and unknown at this time) in the references provided. What PM (or other) work activity is expected to be included in this CLIN, if any?

Answer: Please see amendment 2, attachment 1 revised Price Schedule

63. Question: Unscheduled Repairs (CEIP) - The SOW for this CLIN is not clear (and unknown at this time) in the references provided. What PM (or other) work activity is expected to be included in this CLIN, if any?

Answer: Please see amendment 2, attachment 1 revised Price Schedule

64. Question: Repair/Alteration Projects (minor Construction) - The SOW for this CLIN is not clear (and unknown at this time) in the references provided. What PM (or other) work activity is expected to be included in this CLIN, if any?

Answer: Please see amendment 2, attachment 1 revised Price Schedule. Also refer to 2.3.4 as PM is not expected.

65. Question: Other – There is no reference to PM needed/required for Fire and life safety such as Fire extinguishers, pumps, hydrants and hose stations. These are required by local, state and federal codes. Should these PM activities be included, and if so in which CLIN?

Answer: These items are part of the Fire System PM requirements; please see Appendix 9 Safety & Enviro MGT.

66. Question: A Standard Form 30 was not issued with Amendment 1 released on November 5. Will the Government be posting this Form separately? If not, how are contractors required to acknowledge Amendment 1 in their submission?

Answer: Please see amendment 2 to this solicitation. SF 30 for Amendment 1 was added.

67. Question: How much time is required for technicians/affiliates to pass a “Standard National Agency Check” per RFP 2.4.2?

Answer: The agency check will be different per installation. The accuracy of the submission to each installation could cause delays in the process. But, normally the average is one to two weeks.

68. Question: Roofing - Appendix 9 1.21 Roof Anchorage Points. The contractor must provide for annual inspection of designated roof anchorage points by qualified personnel. This scope is not included as a part of Appendix 3 Q. Roofing systems directive page 28. Should this be added?

Answer: The inspection of the entire roof system is included in the Roof PM requirement.

69. Question: Roofing - Appendix 3 Q. Roofing systems PM tasks page 28. Does the scope contained within this directive represent the entire scope as required to be performed for monthly, semi-annual and annual roofing system PM component checks?

Answer: See amendment 1 revision to Appendix 3 PM Tasks and comply with Appendix 12 Sample Roof report

70. Question: Roofing - Appendix 3 Q. “verify proper operation of drain line heat tape and repair as required”. If required will the work be performed as an additional work order task?

Answer: The work identified in Appendix 3 will be completed as part of the PM requirement. See Amendment 2 for revised Appendix 3 PM Tasks.

71. Question: Roofing - Appendix 3Q. item 10 refers to Appendix 15 is this reference supposed to be Appendix 12?

Answer: This is a typographical error and should reference Appendix 12 not 15. See amendment 3 for revised Appendix 3 Pm Tasks.

72. Question: Roofing - The scope applicable to the Roofing as noted in Appendix 12 and the Sample Roof Assessment Report are substantially different than the scope as noted in Appendix 3.Q. Please provide clarity as to the exact scope required to be included as a part of the Preventive Maintenance of the RFP, verses additional and/or subsequent TIs.

Answer: The roof assessment report as shown on the Sample is the format required for the annual roof report deliverable to the government. Appendix 3 PM Tasks paragraph Q and Appendix 12 Sample Roof Report lists the other roof PM requirements that the contractor is responsible for per the described frequencies.

73. Question: Roofing - If the Appendix 12 scope is required as part of the PM activities?

Answer: Appendix 12 is a part of the PM activities and included in scope.

74. Question: Per Appendix 12 - 1.1 What is the definition of “complete diagnostics”?

Answer: A complete diagnostic is any symptom that provides evidence for making a specific diagnosis.

75. Question: Per Appendix 12 - 1.4 remove and dispose of all debris and excess material and dispose…Does this provision require us to remove debris which would be associated with the work of other contractors or entities who have performed work on the roof area or its environs?

Answer: The contractor will bewill be required to remove debris and excess material from the work site to comply with Appendix 12 Sample Roof report. You will not be required to remove debris which is associated with work of another entity/contractor.

76. Question: Appendix 12 - 2.1.1 What is the definition of perform diagnostics of the roof system?

Answer: A roof diagnostic is any symptom that provides evidence for making a specific diagnosis.

77. Question: Roofing - Appendix 12 section 2.1.5.1 requires leak response within 24 hours. This contradicts the directive included as a part of Appendix 5 Emergency Repair Call. Please clarify the expectation.

Answer: The contractor is expected to be on site within two hours of notification of an emergency. In this scenario contractor would be responsible for temporarily stopping the leak and fixing within 24 hours.

78. Question: Our company is interested in bidding subject contract but wanted to know if we must be on GSA schedule?

Answer: No, this solicitation does not require you to be on GSA Schedule.

79. Question: Given the extent, scope and parameters of services to be provided as well as complexity of pricing, will USG please consider extending the due date so contractors may obtain the most competitive pricing and ensure full representation of all small business categories by the most qualified firms?

Answer: At this time the proposal due date is not extended.

80. Question: RFP states 8 contracts are to be issued, one for each maintenance group. Are those contracts MATOC contracts with multiple companies on each one? Is each maintenance group contract awarded to a single awardee who will be the sole service provider for that area? (1 incumbent per maintenance group for all work) If there is one incumbent per maintenance group, is that for PM work only? Can other MATOC seat holders bid on the IDIQ work even if they are not the area incumbent? Is TI work competed? If so, is TI work competed against other DeCA Facilities and Equipment Maintenance Contract Awardees or local vendors?

Answer: These are not MATOC contracts. Refer to RFP paragraph 7.0 for detailed contract structure/information. Multiple IDIQs will be awarded based on the criteria listed in the solicitation. Each maintenance group will then be awarded to a contractor holding an IDIQ via a task order under those awarded IDIQs. This contractor will be the sole provider for that Maintenance Group. The Contractor awarded each task order will be responsible for the work described in the RFP.

81. Question: Will USG please estimate value of Alarm Monitoring Contract?

Answer: The government does not release its estimate for this service.

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85. Question: Section 2.1 of RFP states “contractor critical oversight … and experienced maintenance of performance monitoring equipment”. Will USG please clarify whether contractor is responsible for maintaining and repairing monitoring systems?

Answer: The contractor awarded each respective maintenance group via task order will be responsible for maintaining and repairing the system.

86. Question: Appendix 9 “contractor must maintain and test monitors and alarms and purge ventilation systems”. Will USG please enumerate/clarify scope of these maintenance tasks? Is contractor responsible for parts?

Answer: The full scope of duties are listed in Appendix 9 Safety and Enviro MGT. Parts and labor included in the PM scope.

87. Question: Attachment 9 2.3 Will USG please confirm UL Listed Monitoring Service is the same as the Alarm Monitoring Service?

Answer: UL listed monitoring system is the same as the alarm monitoring system.

88. Question: 2.1 listed responsibilities include “maintenance performance of monitoring equipment” however in Q/A 30 and 31 state contractors are solely responsible for monitoring the equipment.

Answer: The contractor awarded each respective maintenance group via task order will be responsible for maintaining and repairing the system.

89. Question: Will USG please clarify contractor responsibilities in regard to the monitoring equipment itself? If contractor is to monitor systems, will USG please enumerate any devices we will need to do so (laptops, cell phones etcetc.)? Will those be provided by USG? Where is monitoring of BAS to take place? Will USG please identify locations of Refrigerant Monitoring Control Systems?

Answer: RMCS monitoring will be the responsibility of the bidding contractor. Laptops and controllers are installed at each location. The bidding contractor should price the monitoring at each individual location.

90. Question: PWS 2.3.3.1 Recommended maintenance “that is not included in standard PM”. Will USG please define what constitutes “standard PM”? Will USG please enumerate maintenance tasks it expects to see in this category?

Answer: Refer to Appendix 3, 9 and 12 for “Standard PM” tasks.

91. Question: PWS 2.3.7 TI Tracking: All major participants are to use ePM for every aspect of TI execution. USG will furnish licenses and training? Will USG please provide type and quantity of equipment contractors will need to operate ePM? (laptops, desktop, PDA etc.)

Answer: ePM is a government operated project management system. The government will provide access to the system as well as training as noted in the RFP. Since the ePM system is web based and can be accessed via standard internet access.

92. Question: PWS 2.3.9.2 Contractor responsibilities for massive failure includes find and repair leaks, replacement of lost refrigerant and emergency repairs. Will USG please confirm labor costs to replace refrigerator systems will be considered a billable TI?

Answer: Labor costs to replace refrigerator systems vary by location. Costs associated are the contractor’s responsibilities under the contract(s) for massive failures are contingent on the extent of the failure and therefore situational. Labor rates will be based on base IDIQ and Task order rates established at award.

93. Question: What is the dollar threshold to distinguish PM tasks from TI tasks?

Answer: The items listed as PM tasks are the responsibility of the contractor under the firm fixed price and no dollar threshold applies.

94. Question: Is the entirety of CIEP inventory the contractor is currently responsible for listed in this equipment list?

Answer: The equipment list is a best estimate of equipment on site. All equipment in each store will be included in the contract. Contractor will be responsible for a detail inventory of after award of the contract of all equipment located in each store and adjustments will be addressed

95. Question: Appendix 8 – “at closing completion contractor will provide 10% spare lamps” to storage area. Will the USG please confirm spare lamps are to be stocked upon completion of each re-lamping task orders, not completion of contract in its entirety? Attachment 8 Relamping – will USG please clarify which lamping materials contractor is responsible for supplying?

Answer: The contractor is responsible for providing 10% spare lamps at each store location upon completion of the Re-lamping requirement. The contractor is responsible for all materials and labor to accomplish the Re-lamping requirement per Appendix 8.

96. Question: Construction: Section 4.4 states MG awardee will receive non-competitive construction TIs. Will the government please clarify if maintenance related Tis will be competed? If so, on the local market or with other IDIQ awardees?

Answer: In reference to paragraph 4.4, “Once a contractor is awarded a task order for an MG, that awardee is responsible for both services and construction work as described herein.”

97. Question: PWS 2.3.13.2 Area Service Manager: “The AM must have the ability to manage 10 to 12 locations per the ASM” Could the government confirm the acronyms “ASM” and “AM” both refer to the Area Service Manager?

Answer: The acronym for AS and ASM mean the same thing- Area Service Manager.

98. Question: During the Site Visit it was stated Commissary managers expect the SMP’s to address their checklist and not work on PM’s. Will USG please clarify if the SMP be allowed to perform PM tasks on the various mechanical systems, e.g. HVAC, etc.?”

Answer: The SMP is expected to perform SMP duties per the coordinated checklists and not perform PM or other work during the specified SMP timeframe as noted in the RFP. The contractor may choose to use the SMP to perform other duties at their discretion but not during SMP times/hours.

99. Question: Will USG please clarify if SMP work applies to equipment and areas other than refrigeration, HVAC, generators, etc (certified and licensed work)?

Answer: SMP work applies to all facility maintenance and repairs as listed on SMP duties of the PWS. It is the contractor’s responsibility to ensure that the assigned SMP is qualified to perform the specified duties of the solicitation.

100. Question: Proposal Instructions and Submission There was no SF 30 issued with Amendment 01. Will USG please clarify if offerors are to acknowledge receipt of amendment with the proposal? If so, how are contractors to acknowledge receipt?

Answer: Refer to Amendment 2 for SF 30

101. Question Attachment 1 – Price Schedule Task Order Tabs (Column E): Could the government confirm the desired “Unit” should be Months?

Answer: In the case of PM CLINsCLIN’s list, the unit is per month.

102. Question: Are there any bonding requirements for proposal submission?

Answer: No, you do not have to submit bonding requirements at proposal submission. They are due at award of contract.

100. Question: Amendment 01 - Attachment 1 Price Schedule for RFP, CLIN 101G (Unscheduled Repairs, Sustainment) and CLIN 101I (Unscheduled Repairs, CEIP) Could the USG please provide the number of Unscheduled Repairs in the last 12 months for both CLIN 101G and 101I?

Answer: Refer to amendment 3 to this solicitation.

101. Question Amendment 01 - Attachment 1 Price Schedule for RFP, Emergency Repairs (CLIN 101H) According to Appendix 14, Emergency Repair Authorization Procedures, emergency work is performed under a TI. Could USG please clarify what is to be included in this FFP CLIN?

Answer: Refer to Amendment 2

102. Question: Amendment 01 - Attachment 1 Price Schedule for RFP, MG-1 Task Order, Line 199 Security PM. This requirement is referenced per Appendix 3 and 5 and PWS 2.4 however no actual task requirement is listed in any of those sections. Would USG please clarify what constitutes a Security PM?

Answer: Refer to amendment 3, revision to Attachment 1Price Schedule

103. Question: Will USG please clarify if base monthly billing for SMP is to include to materials for items under $100 per month?

Answer: All SMP material costs under $100 shall be included in the monthly SMP Firm fixed price.

104. Question: Given the extent and scope of transition tasks and spread of geographical locations, will USG please consider extending transition time from 30 to 90 days to allow Corporate Leadership to actively participate in phase in at every location to establish open communication with commissary management and corresponding CORs?

Answer: The transition period cannot be extended due to current contract limitations.

105. Question: PWS 2.3.11 Transition Period: “Transition period activities are included in the price of this contract and not priced separately”. Could the government confirm transitions costs for the 30 day period should be rolled into the FFP CLINS 101Aa through 101J? Should Transition price be included under Base IDIQ or Task Order for each Maintenance Group? Please identify which CLIN should Transition be included in?

Answer: Costs associated with the transition period are considered overhead. A particular CLIN is not applicable to the transition period.

106. Question: Do those same small business percentages apply to the Alarm Monitoring Contract as well?

Answer: Small business percentages will apply to the Alarm Monitoring Contract as well.

t.

103.

104. Question: Amendment 01 - Attachment 1 Price Schedule for RFP, CLIN 101G (Unscheduled Repairs, Sustainment) and CLIN 101I (Unscheduled Repairs, CEIP) Could the USG please provide the number of Unscheduled Repairs in the last 12 months for both CLIN 101G and 101I?

105.

106. Answer: Refer to amendment 3 to this solicitation.

107.

108. Question Amendment 01 - Attachment 1 Price Schedule for RFP, Emergency Repairs (CLIN 101H) According to Appendix 14, Emergency Repair Authorization Procedures, emergency work is performed under a TI. Could USG please clarify what is to be included in this FFP CLIN?

109.

110. Answer: Refer to Amendment 2 111.

112. Question: Amendment 01 - Attachment 1 Price Schedule for RFP, MG-1 Task Order, Line 199 Security PM. This requirement is referenced per Appendix 3 and 5 and PWS 2.4 however no actual task requirement is listed in any of those sections. Would USG please clarify what constitutes a Security PM?

113.

114. Answer: Refer to amendment 3, revision to Attachment 1Price Schedule 115.

116. Question: Will USG please clarify if base monthly billing for SMP is to include to materials for items under $100 per month?

117.

118. Answer: All SMP material costs under $100 shall be included in the monthly SMP Firm fixed price.

119.

120. Question: Given the extent and scope of transition tasks and spread of geographical locations, will USG please consider extending transition time from 30 to 90 days to allow Corporate Leadership to actively participate in phase in at every location to establish open communication with commissary management and corresponding CORs?

121.

122. Answer: The transition period cannot be extended due to current contract limitations.

123. Question: PWS 2.3.11 Transition Period: “Transition period activities are included in the price of this contract and not priced separately”. Could the government confirm transitions costs for the 30 day period should be rolled into the FFP CLINS 101Aa through 101J? Should Transition price be included under Base IDIQ or Task Order for each Maintenance Group? Please identify which CLIN should Transition be included in?

124.

125.

126. Answer: Costs associated with the transition period are considered overhead. A particular CLIN is not applicable to the transition period.

127.

128.

129. Do those same small business percentages apply to the Alarm Monitoring Contract as well?

130.

131. Answer: Small business percentages will apply to the Alarm Monitoring Contract as well.