Round 2_Questions and Answers_APD_2024.04.25.pdf
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- Attached to
- All Ports Denmark S&RTS Federal contract opportunity
- Solicitation number
- HTC711-24-R-R003
About this file
This document is a Questions and Answers log related to Solicitation Number HTC711-24-R-R003 for All Ports Denmark Stevedoring and Related Terminal Services (S&RTS). The solicitation requires S&RTS labor, equipment, gear, tools, documents, materials, and management services to handle Defense Transportation System (DTS) sponsored cargo at all ports in Denmark.
The Q&A log addresses topics such as the inability to adjust pricing for inflation or currency fluctuations, notification timelines for cargo quantities, the use of specific terminals, and cooperation with other contractors. The U.S. Government consistently states that this is a firm-fixed-price contract, and economic price adjustments will not be permitted. The contractor must be able to adapt to all cargo quantities and changes to mission requirements on short notice.
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Text version
QUESTION
DATE
RECEIVED
PROSPECTIVE VENDOR'S QUESTION
DATE OF REPLY GOVERNMENT'S RESPONSE AMEND RFP?
8 23-Apr-24
The Schedule of Rates does not allow for annual inflationary increases. Would the Government please explain where the bidders can add annual increases within Attachment 2?
23-Apr-24 The rates proposed for this firm-fixed-price contract will be the rates used for the entirety of the period of performance;
therefore, inflationary increases are not permitted.
No
9 25-Apr-24
How does US Government compensate for currency crash, inflation and/or market out of control fluctuation beyond the estimated hedging percentage used for bidding? 25-Apr-24
The rates proposed for this firm-fixed-price contract will be the rates used for the entirety of the period of performance;
therefore, no further compensation will be done by the US Government with regard to a possible currency crash, inflation, and/or market fluctuation.
No
10 25-Apr-24 Can we bid and make yearly adjustments on the pricing in accordance with the Danish Net Price Index and actual changes to the ROE between DKK/USD.
25-Apr-24 Economic price adjustments are not permitted for this firm-fixed-price requirement.
No
11 25-Apr-24
Will the USG give sufficient time of 4-6 months to plan and prepare missions. “Less than 500-1000 pcs 2 months, and more than 1000 pcs at least 4-6 months planning?
25-Apr-24
The USG will give as much notification as posible for each mission, vessel, ect. However, because this is a stand-alone contract, the contractor is required to be available 24 hours/7 days a week/365 days a year, and must be able to adapt to all cargo quantities and changes to mission requirements, within 24-48 hours notice.
No
12 25-Apr-24 Need to know if pricing can be presented per terminal.
25-Apr-24 The Offeror shall offer one rate per line item to accommodate all Danish ports/terminals.
No
13 25-Apr-24
Due to the multi-year FFP nature of this contract, will the Contracting Officer consider inserting FP EPA clause to account for unforeseen currency fluctuations outside of an established range (i.e. +/- 5%) that cannot be anticipated over the 3-year PoP? The past 3 years have shown rate fluctuations of approximately 25% in both the DKK/USD and EUR/USD exchange rates.
25-Apr-24 Economic price adjustments will not be added for this firm-fixed-price requirement.
No
14 25-Apr-24
Will the contracting officer consider altering the pricing spreadsheet to account for price escalation year-over-year based on an average inflation number (i.e. 4%)?
25-Apr-24 The U.S. Government will not alter the Schedule of Rates to account for price escalation or inflation. Offerors should provide a rate to cover the entirety of the period of performance.
No
15 25-Apr-24
There have been some recent port calls in Kalundborg, Denmark. Our understanding is that this was done under a Host Nation contract. Will this Host Nation contract still be utilized after this contract is awarded or will there continue to be multiple different contract vehicles for US Transcom and the US Military to utilize?
25-Apr-24
Per the PWS, the USG may use other contract vehicles at its discretion.
PWS 4.24 Other Contracts. The Contractor shall fully cooperate with other Contractors and USG employees. The Contractor shall adjust the work schedule as requested by the COR. The Contractor shall not interfere with the performance of any other Contractor or USG employees.
No
16 25-Apr-24
Will the USG dictate use of a specific terminal or pier within a port for each project, or will the contractor have flexibility to arrange these services provided that the proposed terminal/pier has sufficient length, depth and other characteristics to accommodate the vessel?
25-Apr-24
The USG will consider input from the contractor during the early planning phase. For some missions, MSDDC is notified of proposed ports/berthing/terminal usage(s). Therefore, the contractor shall be required to have overall working relationships and working capabilities with all ports/terminals.
No
SOLICITATION Q&A LOG
HTC71124RR003 All Ports Denmark S&RTS
UPDATED: 25 April 2024
Round 2
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