Pre-Proposal_Slides.pdf

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Sealift Transportation for Naval Station Guantanamo Bay, Cuba (NSGB)

PRE-PROPOSAL CONFERENCE

21 March 2018

1UNCLASSIFIED

UNCLASSIFIED

Agenda

• Introductions

• Requirements Overview

• Requirement Changes

• Proposal Submission

• Evaluation of Proposals

• Milestones

• NSGB Base Access

• Technical Review

Introductions

• Government Team

• USTRANSCOM

• TCAQ

– Tim Gould & Megan Isaak

• NAVY

• NSGB Base Access Briefing

– Jose-Ferdinand Tapaoan

• SDDC

• Technical Review

– Megan Manning

Questions

• The Pre-Proposal Conference is not an acceptable forum for submitting questions or reviewing answers previously posted.

• Questions regarding this requirement must be submitted via email in accordance with Addendum to FAR 52.212-1 paragraph I, Formal Communications, of the RFP.

Answers to all questions will be posted to FedBizOps.

• All questions submitted in a timely manner will be answered using this process.

Solicitation Terms

• Remarks and explanations at the conference will not qualify the terms of the solicitation.

• Solicitation terms and specifications will not change unless the solicitation is amended in writing.

Requirements Overview

• Regularly scheduled commercial liner service for containerized and break bulk cargo between Blount Island/Jacksonville, FL and U.S. Naval Station Guantanamo Bay, Cuba (NSGB) to include:

• Port and Terminal Operations

• All Stevedoring

• Loading & Discharging

• Warehousing & Stuffing

• Office Space

• Minimum space available to the government for each sailing :

• Southbound (CONUS to NSGB) 70 FEUs (Forty Foot Equivalent Unit) including 20 REEFERs and 2000 sf of

Break bulk Cargo

• Northbound (NSGB to CONUS) 30 FEUs including 2 REEFERs and 1000 sf of Break bulk Cargo

• Each of the 40-foot spaces offered must be able to accommodate two 20-foot containers, or the vessel must have additional space to accommodate the 20- foot container shortfall.

• Type of Cargo Transported:

• Military and DoD DTS Cargo

• Privately Owned Vehicles (POV) and Household goods

• Subsistence and Perishables

• Hazardous cargo

• Schedule:

• Sailings shall be on a fixed-day-of-the-week basis, on a fixed day selected by the Contractor (Weekends excluded).

• Contractor shall maintain a scheduled service southbound, Jacksonville/Blount Island to NSGB.

• Frequency must be, at a minimum, every 14 calendar days.

• Transit time from JAX to NSGB is a maximum of 7 calendar days.

• Contractor shall maintain a scheduled service northbound, NSGB to Jacksonville/Blount Island.

• Frequency must be, at a minimum, every 14 calendar days.

• Transit time from NSGB to JAX is a maximum of 18 calendar days.

• General Interest:

• Firm Fixed Price, Requirements contract to a Single contractor with Economic Price Adjustment for

BAF

• 100 % Total Small Business (SB) Set-Aside

• Competitive Low Price Technically Acceptable Source Selection

• VISA Requirement

• No Minimum Guarantees

• SDDC CORs will monitor/evaluate contract performance

• QASP, RDD, In-Transit Visibility (ITV)

General Interest:

• Solicitation and Amendments (FedBizOps)

• https://www.fbo.gov/index?s=opportunity&mode=form&id=b2fecf30e2ba40d71109b36248a416a7&tab=core&

_cview=1

• RFP Submission Questions/Comments

• All questions must be submitted in writing electronically

• Megan Isaak megan.m.Isaak.civ@mail.mil

• Chris Frost christopher.t.frost4.civ@mail.mil

• Submitted questions and answers will be posted on FedBizOps

UNCLASSIFIED

UNCLASSIFIED

https://www.fbo.gov/index?s=opportunity&mode=form&id=b2fecf30e2ba40d71109b36248a416a7&tab=core&_cview=1 mailto:megan.m.Isaak.civ@mail.mil mailto:christopher.t.frost4.civ@mail.mil

• Request for Proposal (RFP) Documents:

• Solicitation

• Attachment 1 – NSGB Performance Work Statement

• Attachment 2 – NSGB Rate & Pricing Schedule

• Attachment 3 – CARE SA Instructions

• Attachment 4 – NSGB Contractor Confirmation Checklist

• Attachment 5 – Past Performance Questionnaire

• Attachment 6 – Wage Determination

• Attachment 7 – NSGB Base Access

• Amendments

Requirement Changes

• Increased contract length

• Current: One base year plus two option years

• New: One base year plus four option years

• VISA participation requirement

• PWS and solicitation content, terms & conditions

• Proposal Evaluation

Proposal Submission

• Proposals shall consist of three (3) separate volumes:

• Submitted via AMRDEC SAFE https://safe.amrdec.army.mil/safe

• Volume I - Administrative

• Volume II - Price Proposal

• Pricing is to be provided with proposal submission and through CARE SA

• Attachment 2 Rate & Pricing Schedule

• https://eta.sddc.army.mil/ GB01-B, GB01-1, GB01-2, GB01-3, GB01-4

• Volume III - Technical Proposal

UNCLASSIFIED

UNCLASSIFIED

https://safe.amrdec.army.mil/safe https://eta.sddc.army.mil/

• Volume I - Administrative

• Complete all signatures and necessary fill-ins

• SF Form 1449 (e.g., Blocks 12, 17, and 30)

• Acknowledge all amendments

• Provide Offeror Information

• Person(s) authorized to negotiate & Person(s) authorized to sign

• Standard Carrier Abbreviation Code (SCAC)

• Company web site (if applicable)

• Clause 52.212-3, Offeror Representations and Certifications

• Provision 252.209-7999, complete paragraph (a)(2)(b)(1) and (2)

• Provide supporting documentation to verify ownership or control for the vessel(s) to be utilized

• Past Performance Information

• List of contracts similar in scope, size, and complexity

• Currently ongoing contracts or completed in the last 3 years

• Limited to 5 contracts

• Mark data that the offeror does not want disclosed to the public

• Volume II – Price Proposal

• Complete Attachment 2 Rate and Pricing Schedule (Excel File)

• Submit Rates in CARE SA (Reference Attachment 3 for Instructions)

• Enter proposed rates for each transportation service line item

• Estimated annual volumes are provided for Accessorial, Break-bulk, and Ocean line items

• Estimated volumes are not provided for mileage rates

Offeror is responsible for ensuring that the rates provided in the Excel Rate & Pricing Schedule (via AMRDEC SAFE) and the rates in CARE SA are identical. If there are any discrepancies between the rates submitted via Excel Rate & Pricing Schedule or in CARE SA, the Excel Rate & Pricing Schedule submitted rates will take precedence.

• Volume III - Technical Capability

• Sub-factor A: Equipment

• Sub-factor B: Management of Operations

• Sub-factor C: Schedule Narratives shall explain how the offeror will meet all requirements established in the solicitation and demonstrate the offeror’s understanding of the requirements identified in the RFP.

Narrative total for Volume III is not to exceed 30 pages

• Attachment 4: Contractor Confirmation Checklist

Evaluation of Proposals

• Evaluation Factors – LPTA (Low Priced Technically Acceptable)

• Factor 1 – VISA Participation

• Factor 2 – Price

• Factor 3 – Technical Capability

• Sub-factor A – Equipment

• Sub-factor B – Management of Operations

• Sub-factor C – Schedule

• Factor 4 – Past Performance

Factors 3 and 4 when combined are less important than price

• Evaluation Process

1. VISA Participants will be evaluated as Acceptable or Unacceptable

2. VISA Participant offerors deemed acceptable will be ranked in ascending price order by Total

Evaluated Price

3. The lowest Total Evaluated Price acceptable offer will be evaluated to determine price Fair &

Reasonableness (F&R); if F&R,

4. Technical Capability and Past Performance will be evaluated as Acceptable or Unacceptable and if determined Acceptable, offeror responsibility will be validated and if determined Acceptable;

5. Award will be made to that VISA Participant without further consideration of any other offers.

If either the price is determined not fair and reasonable or the offeror is non-responsible; the review process will continue in ascending Total Evaluated Price order until an award decision can be achieved.

• Factor 1 – VISA Participation:

• Verify VISA Participant status with MARAD

• Verify Active USTRANSCOM VISA Contingency Contract

• Factor 2 - Price:

• All individual rates and proposed prices will be evaluated

• Unreasonably high prices may result in elimination of Offeror

• Total Evaluated Price (TEP) = Base Yr + Option Years + 6 month extension

– (Reference Attachment 2 – Tab F)

• Accessorials

• Ocean

• Single Factor

• Mileage rates will not be calculated in the TEP for ranking offers

• 6-Month Extension of Services prices will be based on the unit prices proposed in the offeror’s final option period

• (Option Year 4 Total Price ÷ 2 = 6-Month Extension Total Price)

• Factor 3 – Technical Capability: (Acceptable/Unacceptable)

• Positive responses to Attachment 4 (Contractor Confirmation Checklist)

• Sub-factor A: Equipment

• Must identify the vessel(s) (to include flag, size, age and configuration) to be utilized for this contract

• Describe the quantity and type of equipment proposed to perform the requirements of this solicitation and describe offeror’s proposed warehousing facility and on-site office space

• Sub-factor B: Management of Operations

• Company overview and description of its current operations in the region or ability to operate in the region

• Description of Company safety policy or Safety Management System (SMS), if applicable

• Description of planned approach to meeting and managing PWS requirements

• Sub-factor C: Schedule

• Must submit a proposed liner schedule that meets the departure, arrival, and transit requirements

• Factor 4 – Past Performance:

• Past Performance Questionnaires

• Information Independently obtained from Gov’t or commercial sources

• Determine recency (within 3 yrs from the date of issuance of the solicitation) and relevancy of each effort

• Assign an overall past performance rating

• Acceptable:

• Reasonable expectation Offeror will successfully perform

• Offeror’s performance record is unknown

• Unacceptable:

• No reasonable expectation Offeror will be able to successfully perform

Milestones

• Questions: 27 Mar 2018 – 4:00pm Central Time

• Proposal Due Date: 5 Apr 2018 – 4:00pm Central Time

• Contract Start Date: 1 Sep 2018

U.S. Naval Station Guantanamo Bay (NSBG), Cuba

A treaty reaffirmed the lease in 1934 granting Cuba and her trading partners free access through the bay, payment of 2,000 gold coins per year, equating to $4,085 today, and a requirement that both the U.S. and Cuba must mutually consent to terminate the lease.

The base is divided into two distinct areas by the 2 1/2 mile-wide bay. The airfield is located on the Leeward side and the main base is on the Windward side. Ferry service provides transportation across the bay. The primary mission of Guantanamo Bay is to serve as a strategic logistics base for the Navy’s Atlantic Fleet and to support counter drug operations in the Caribbean.

U.S. Naval Base Guantanamo Bay is the oldest U.S. base overseas and the only one in a Communist country.

Located on the southeast corner of Cuba, in the Orient Province, the base is about 400 air miles from Miami, Florida. In December 1903, the United States leased the 45 square miles of land and water for use as a coaling station.

NSGB Base Access

BLUF: No employee or representative of the Contractor will be admitted to NSGB without prior approval.

Entry Clearance: SECNAV 5512/1 form must be properly filled out.

Form 5512/1 must be stamped by housing department, NGIS or

Navy Lodge prior to submittal.

Completed 5512/1 form to COR and KO for processing.

Vehicle Registration Office (VRO) Entry Clearance / Badging Office

Bldg. 2153. Contact #: 757-458-4151/4229.

U.S. Citizens take approx. 10-15 business days.

Foreign Country Nationals take 45-60 business days.

VRO

Bldg.

MITSCHER RD

To Ferry Landing

SHERMAN

AVE

DON Local Population ID Card / Base Access Pass Registration (SECNAV 5512/1)

DON Local Population ID Card / Base Access Pass Registration (SECNAV 5512/1)

NSGB Commercial and AMC flights Information

NSGB Sealift Transportation Services Operations

Located south of Wharf Bravo

Warehouse dedicated to support port operations.

Storage for maintenance and stevedoring related equipment

Repair and maintenance stations

Receiving station for VPC operations

Admin office

Lounge

NAVSUP Bldg. 717

WHARF

BRAVO

PIER ALPHA PIER CHARLIE

BLDG 717

Operations / Wharf Bravo Phasing Plan

57 6

Operations / Wharf Bravo

Wharf Bravo can accommodate larger vessels with draft not to exceed 34’. Total pier length – 1,050’ ; Width – 90’ – 120’. Cargo ships are normally berthed in south Wharf Bravo; 531’ total length of south Wharf Bravo.

Wharf Bravo is capable of providing fuel such as Diesel Fuel Marine (DFM), MOGAS, and JP-5 via pipeline or delivery trucks. At least 48-hr advance notice for fuel request; 5000 gal and below via gas trucks.

Operations / Equipment

Equipment Recommendations to Support Port Operations

Spotter Trucks – no less than 10

Containers: 40-ft – 100 FEUs

40-ft Refrigerated – 20 FEUs

20-ft – 20 TEUs

Chassis: 40-ft – 120 FEUs

20-ft – 20 TEUs

GENSETS – no less than 5

Vehicles – no less than 5 (Vans/Truck)

Stevedoring / Lifting equipment

Spreader “auto-lock” bar – 40-ft – 1

20-ft – 1

4-way wire ropes with hooks – 1 set and 4 hooks

Vehicle straps for VPC operations – 200

Operations / Stevedoring

Sequence of Events (SOE) Cargo ship arrives, lines all secured.

Security / K-9 boarding for inspections.

Unlashing of cranes and containers.

Refrigerated containers will be offloaded first and plugged in to shore powered receptacles in Bldg. 260.

All South-Bound (SB) containers will be offloaded and staged in Temporary Storage Area and Trailer Storage Area.

Backloading North-Bound (NB) containers (inventoried, inspected, manifested, and staged in Temporary Storage Area).

Departure notification and final manifest.

Security and Vets’ commence inspection of SB reefers and containers prior to delivery to customers.

Discharge all SB POVs from container, inspect, and notify owner for pick-up.

Pick up empty containers from customers and staged in

Trailer Storage Area.

Sub-contractors are available on-island depending on the volume and scope of the task at hand.

Customers

NAVSTA – ammo, office supplies and equipment, housing requirements and appliances, repair parts and equipment.

NEX/Commissary – housewares, clothing, electronic equipment and appliances, perishable and non-perishable subsistence.

MWR – gym equipment, boats, provisions, fishing and recreational supplies.

Naval Hospital – medical and dental supplies and equipment, MRI trailer for detainees’ use.

NAVSTA Galleys – perishable and non-perishable provisions, galley equipment and consumable supplies.

Joint Task Force (JTF) – tactical and transport vehicles, MREs, water, office trailers and supplies.

Coast Guard ships – boats, Polaris ATVs, ship’s maintenance equipment.

Tenant Commands – HHG, POVs, school, office, and cleaning supplies.

Littoral Combat Ship (LCS) – future ops/voyage repairs for LCS.

Civilian Contractors - trucks, construction materials and equipment.

Storage Areas

3 4

NSGB Facilities / Housing Accommodations

FAMILY HOUSING

Because NSGB is a closed base, there is a shortage in Housing. If permanent housing is not available at the time of arrival, temporary housing will be provided in the meantime.

Contact Housing as soon as possible to start the process of applying for housing. DSN:

312-660-4172/4063; COMM: 757-458-4172/4063;

Email: usn.gtmo.navstagtmobaycu.mbx.n93-housing@mail.mil

Documents required: DD1746, Sex Offender Disclosure Form; Orders/Contract documents.

UNACCOMPANIED HOUSING (UH)

Barracks type rooms are provided to incoming personnel without dependents.

Separate accommodations for U.S. citizens and FCN contractors.

Important to know: No storage facility on base for excess personal property. Do not ship furniture or items that will not fit in your barracks room.

Contact Unaccompanied Housing at DSN: 312-660-

5144/4917; COMM: 757-458-5144/4917;

Email: usn.gtmo.navstagtmobaycu.mbx.n93-uh@mail.mil

Documents required: Orders/Contract docs/Housing Application Packet (provided by UH office).

mailto:usn.gtmo.navstagtmobaycu.mbx.n93-housing@mail.mil

NSGB Facilities / On base Galleys

NSGB Facilities / Hospital

NSGB Facilities / Hospital

US Naval Hospital Guantanamo Bay (USNH GB) Billing Procedure

All civilians (civil service, contractors, visitors, and any others not covered by TRICARE) who receive care at the hospital are billed for that treatment.

TRICARE beneficiaries are active duty military, retirees, and the family members of both.

Paying patients are personally responsible for the payment of bills they receive for medical treatment at USNH GB. Patients are urged to fully understand the reimbursement policies of their health insurance provider. USNH GB will not bill insurers on behalf of paying patients.

All USNH GB patients billing is centralized through the Uniform Business Office (UBO) at Naval Hospital Jacksonville, FL. Paying patients will receive bills from the Centralized Receivables Services (CRS).

The USNH GB UBO is located on the first deck of the hospital just outside the galley entrance, will be open to answer patient questions, print out patient bills and provide billing guidance as needed.

Questions about patient billing should be directed in person to the UBO, or by phone to X72230, or by email at usn.gtmo.navhospgtmocu.list.gtmo-patient-accounts@mail.mil

NSGB Facilities / Banks/ATMs

NSGB Facilities / MWR

NSGB : Pearl of the Antilles

Questions regarding this requirement must be submitted via email in accordance with Addendum to FAR 52.212-1 paragraph I, Formal Communications, of the RFP.

Answers to all questions will be posted to FedBizOps.

Jacksonville, FL :

15 20’D 60 40’D 35 40’R

Norfolk, VA:

315 40’D 165 40’R

Port Orange, FL:

100 40’D 90 40’R

Orlando, FL :

30 40’D 25 40’R

High Volume Origin Locations

Volumes based on data from Sep 2016 – Aug 2017

Volume III – Technical Capability Subfactor A - Equipment

• Space Commitment –

• Southbound : minimum of 70 Dry and 20 Refrigerated 40’

Containers

• Northbound : minimum of 30 Dry and 2 Refrigerated 40’

Containers

• Container Pool

• Port Operations –

• Stevedoring, Terminal Services, at both Jacksonville and

NSGB

• Warehousing and Stuffing at Jacksonville

Subfactor A - Equipment

• On-Site Office Space at Jacksonville

• Hazardous Waste Containers and Placards

• Equipment:

• Refrigerated Containers (fuel, gensets, Ryan recorder)

• Chassis

• NSGB Specific Equipment Limitations

• Wheeled Only Operations

• Reach Stacker Limited to Permanent Trailer Storage Area

• All contractor provided equipment

• Max Draft/Length

Subfactor B: Management of Operations

• Saftey Management System

• Coast Guard and IMO (International Maritime

Organization) requirements are met

• Meeting/Managing

• Port Operations

• RDD (Required Delivery Date)

• Transportation of HAZMAT

• Quality Control and Reporting

• EDI (Electronic Data Exchange)

• Vessel Crew

Subfactor C: Schedule

• Southbound :

• Minimum of once every 14 days

• 7 Day Transit time

• Fixed Day of the week

• Northbound:

• Minimum of once every 14 days

• 18 Day Transit time

• Fixed Day of the week