Attachment_3_-_CARE_SA_Instructions.pdf
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- Solicitation number
- HTC71118RW002
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This document provides instructions for submitting rate proposals through the IBS CARE SA system for a sealift transportation services contract opportunity between Jacksonville/Blount Island, Florida and U.S. Naval Station Guantanamo Bay, Cuba. Carriers are required to submit fixed rates through the IBS CARE SA by 29 March 2018 for regularly scheduled containerized and breakbulk cargo transportation services, with a minimum of seventy forty-foot equivalent units and 2000 square feet of breakbulk cargo capacity per southbound sailing, and thirty forty-foot equivalent units and 1000 square feet of breakbulk cargo per northbound sailing. The contract will have a one-year base period from 1 September 2018 through 31 August 2019 and four one-year option periods, and will be awarded as a firm-fixed price requirements contract with economic price adjustment to a vessel owning/operating carrier through a low price technically acceptable source selection. The opportunity is set aside for small businesses and has a North American Industry Classification System code of 483111 with a size standard of 500 employees.
Attachment 3 - CARE SA Instructions
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HTC711-18-R-W002
Attachment 3
Electronic Rate Submission – IBS CARE SA 1 February 2018
A. The IBS CARE Service Application is open and available for submission of rate proposals.
B. The electronic proposal for rates must be submitted using the following Internet address:
https://eta.sddc.army.mil
C. IBS CARE SA Instructions
1. Carriers submitting offers are required to submit their offers in the IBS CARE SA. Instructions for access to this application is listed below in Section E. Carriers will be submitting their offers in IBS CARE SA system to reference number RFP GB01-B (base year), GB01-1 (option year 1), GB01- 2 (option year 2), GB01-3 (option year 3). GB01-4 (option year 4).
2. Note that a rate offered with the value of “0.00” (zero) will be considered as “no charge” for service by the Contracting Officer.
3. All basic container rates, unless otherwise specified, are to be offered in dollars and cents per container (lump sum).
4. All basic breakbulk ocean rates, unless otherwise specified, are to be offered in dollars and cents per measurement ton (MT) of 40 cubic feet manifest measure, and are based on liner terms.
5. Cargo volumes in IBS CARE are based on yearly historical data.
6. Changes to rate offers can be made to any contract Rate Submission (*) as identified in the IBS CARE SA. The offeror must enter changes to offers in dollars and cents per MT or per container or as otherwise specified, in the appropriate line item field. Offers may be changed/revised prior to the expiration of the time and date set for receipt of initial proposals. If rates are changed in IBS CARE SA, an updated excel file must also be sent to Megan Isaak and Chris Frost via e-mail (megan.m.isaak.civ@mail.mil and christopher.t.frost4.civ@mail.mil) prior to the expiration of the time and date set for receipt of initial proposals with a statement that the updated rates supersede the original submittal. If there is a discrepancy between the rates provided in IBS CARE SA and the rates provided in the latest Excel file, the Excel file will take precedence.
7. Carriers must immediately notify the Contracting Officer in the event difficulties in accessing the IBS CARE SA data are encountered. If carriers are unable to access the IBS CARE SA to enter the required data in sufficient time to be received by the Government, they must notify Megan Isaak and Chris Frost at megan.m.isaak.civ@mail.mil and christopher.t.frost4.civ@mail.mil by 29 Mar 18 at 1600 CST. Should the Carrier be awarded the contract, rates must be entered into IBS CARE no later than 3 business days after award, and must be identical to those rates provided in the Pricing Schedule.
D. Hardware and Software Requirements
ETA recommends Internet access (connection of at least 56.6k for dial up connection) including an individual, valid email account. IBS web applications are built to best be viewed/used with IE 11 browser.
E. Request for IBS CARE SA
1. Register for an ETA IBS CARE SA account (New Users)
a. From the ETA home page, https://eta.sddc.army.mil/, click New User Registration on the left-hand side.
b. Once the registration page displays, use the alphabet links and search box to filter the available systems. Select the application(s) that you wish to register for by clicking the "+" sign next to the application name. Apply for the IBS CARE SA (Carriers) application, then click “Next” to continue.
mailto:megan.m.isaak.civ@mail.mil mailto:megan.m.isaak.civ@mail.mil mailto:christopher.t.frost4.civ@mail.mil
HTC711-18-R-W002
Attachment 3
c. Enter your information on the registration form making sure to complete all the information marked with an asterisk (*) next to it. The email address you provide on the registration screen will be used to send you notification of the status of your request. For security reasons, an individual email address must be used. (Note:
Make certain you enter your Company’s four letter SCAC in all CAPS). Scroll down the page and click “Next” to continue.
You may be required to register your digital certificate at this time. If you do not have a digital certificate, please follow the instructions under Help -> PKI Information to obtain one.
d. Verify you have either an ECA certificate or a CAC card to register with application, Select the “Next” button and your certificate will pop-up. For CAC card user please select your “Email” certificate. Select the certificate, enter in your certificate security pin and select the “Next” to continue.
Verify the correct certificate is displaying before submitting the certificate into the ETA system click “Next” to continue.
e. Enter in the reason why you need the application(s) you are applying for click “Next” to continue. You will be directed to a “Security Questions” page. This information will need to be accurate and may be requested in the future if you are locked out of your account. Answer the security questions and click “Next” to continue.
f. You will be directed to a “Confirmation Information” page. Verify the information you filled in is accurate and click “Next” to continue. If any corrections need to be made select the “Change” button to the right. Click Submit Request
g. You will be directed to the “Submission Results” page, please make sure you write down your “Request ID”.
This will be your ETA user-id after being approved for the requested application(s)
h. Once your account has been approved you will receive an email sent to the email you filled out on the “Registration Page”. When you receive the email navigate to the ETA homepage and select the “Login” button.
Your certificate will pop-up. Select the certificate you used to register, enter your pin and select “OK”. You will then be re-directed to the ETA homepage and your application(s) will be available to the right under “My Approved Applications”
2. Registering for access to Additional Applications (Existing ETA Users)
a. From the ETA home page, log in (if you haven't already) by selecting Login on the left-hand side.
b. Click Request Additional Applications on the left or the horizontal menu bar.
c. The applications for which you are currently approved will display along with a list of the other ETA applications. Scroll down the listing and on the left side of the screen, select the (+) next to the IBS CARE SA application.
d. Scroll down to the bottom of the page and click “Next” to continue.
e. Update your information, if it has changed, and provide any additional information needed on the request form.
(Note: Your Company’s four letter SCAC must be entered).
f. Click Submit Request at the bottom of the page.
g. You will receive an email that is your request receipt. When your request is processed you will receive an additional email denying or approving your request. If your request is approved, the message will inform you that you have been approved for the requested system. Use your same digital certificate to access the system.
Electronic Rate Submission – IBS CARE SA
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