Attachment_7_-_NSGB_Base_Access.pdf

HTC711-18-R-W002

Attachment 7

Naval Station Guantanamo Bay Base Access 1 February 2018

1. Work Force

Due to the sensitive locale of U. S. Naval Station, Guantanamo Bay, Cuba (NSGB), foreign nationals from dissident political areas may be excluded and denied entry approval. In general, foreign nationals may be used. The Contractor agrees to dismiss from the site, when directed by the Commanding Officer, any individual whose continued employment is deemed to be contrary to the public interest or inconsistent with the best interest of the national security.

2. Entry Approval

No employee or representative of the Contractor will be admitted to NSGB without prior approval. The background of Contractor personnel will be screened prior to entry to NSGB. The Contractor shall submit the Department of the Navy Local Population Identification Card/Base Access Pass Registration (SECNAV Form 5512/1) to the Contracting Officer’s Representative (COR) and Contracting Officer (KO) for processing. The SECNAV Form 5512/1 shall be received by the COR and KO 15 days prior to estimated arrival for U. S. citizens and no later than 50 days prior to estimated arrival for Third Country Nationals (TCNs) for processing.

3. Identification of Employees

The Contractor shall be responsible for furnishing to each employee and for requiring each employee to display such identification as may be approved and directed by the KO. Employees may be fingerprinted prior to employment as a condition of entry onto NSGB. Prescribed Government Identification cards shall be immediately delivered to the COR for cancellation upon release for any employee.

4. Management Personnel

The Contractor shall be responsible for furnishing the personnel required, with the necessary skills and qualifications, to perform the work as described. Additionally, the Contractor shall provide an individual on-site who is authorized to negotiate and financially commit change orders for the Contractor.

5. Storage of Materials

The Contractor shall store materials only in places where directed. No fire-hazardous materials or flammable liquids shall be stored or otherwise maintained within a building or structure, except as approved, in accordance with the local fire regulations.

6. Access Roads

The Contractor shall refrain from the use of roads, grounds or other facilities which have not been specifically authorized for their use.

7. Availability and Cost of Government Materials and Services

Availability and Cost of Government Materials and Services

The availability of Government materials, equipment, and services indicated in this PWS may vary subject to local supply priority requirements for operations and maintenance of the base. Non-availability will not be considered as an excusable delay. The cost of Government materials, equipment and services reflected in this specification are subject to fluctuation, revision, and adjustment. Changes in rates or prices for goods and services in the following paragraphs shall not be used as a basis for a change to the contract.

8. Petroleum Products:

Sale of Petroleum products is available to Contractor from the Navy Exchange (NEX) at prevailing local retail rates.

Contact the NEX at (757) 458-4331 for more information.

8.1. Computation of Price: The price to the Contractor will be computed as follows: The standard stock ledger price plus 2 percent surcharge.

8.2. Bulk Fuels: Only bulk fuels are available. Deliveries can be arranged through the Fuel Department of the NSGB Supply Department for tanker delivery to your equipment or day tanks. Regular filling station pumps at the Navy Exchange service station may be utilized by paying the current price at time of purchase.

9. Purchases from the Government

9.1. Sale of Government Supplies: Provisions and camp supplies other than petroleum products will be sold to the Contractor from NSGB Supply Department Stocks under special deposit procedures in compliance with Financial Management Regulations. Miscellaneous construction materials may be sold to the Contractor under the same procedure if such sales are not detrimental to the NSGB Supply Department stock position as determined by the NSGB Supply Officer. Material other than petroleum products will be issued as required, during normal working hours.

9.2. Payment for purchases from the Government: Invoices covering sales of equipment and materials specified will be charged to a special deposit account, to be established by the Contractor in advance. The Contractor is required to provide a cash deposit only to the NSGB Comptroller prior to incurring charges. The Contractor shall maintain a minimum balance in this account equal to two times the anticipated monthly expenditures or $200, whichever is greater. The Contractor shall comply with directives governing special deposit accounts as established by the NSGB Comptroller. Failure to settle accounts due promptly will jeopardize the availability of goods and services. The Government is entitled to withhold special deposit account arrearages from progress payments.

10. Contractor Housing:

10.1. At the present time, housing is extremely limited at NSGB. There are often waiting lists for housing to become available. During the contract transition period, available housing might even become scarcer as the potential exists that two fully staffed Port Operations Contractors will be at NSGB at the same time. In addition, the housing standard is lower than one would normally expect at CONUS locations. Prior to the assignment of housing, Contractors will be required to complete a Contractor Berthing Agreement.

10.2. For this contract, the Government will provide family housing units (based on availability) for the Contractor’s use. These units are reserved for use by accompanied or unaccompanied management/supervisory personnel only.

Housing will be assigned as follows: accompanied personnel with maximum family size of three (3) dependents;

unaccompanied personnel assignment will be made based on a minimum of one person per bedroom. If house sharing, accompaniment by dependents will not be allowed. The Government will provide family housing units with the following appliances: refrigerator, stove, dishwasher, microwave, washer, and dryer. All other furnishings other than the listed appliances will be provided by the contractor. Issuances of these housing units and rental rates are controlled by the Housing Department, building 2295, phone 757-458-4172/4094. Should the contractor’s assigned units not be fully occupied, the Housing Department will cancel the assignment and return the unit to inventory for other use. Personnel shall abide by all Family Housing instructions, which are not part of this contract but are available upon request. Contractors will pay rent under the Fair Market Rental (FMR) Program. Rental rates include trash and maintenance costs. Rental rates are normally adjusted annually based on market appraisal, utilities cost adjustment and/or the annual Consumer Price Index. All family housing units are equipped with electric and water meters. Utilities cost is billed along with monthly rent and is based on established rates and actual consumption. All payments must be remitted via the Department of Treasury’s web portal https://www.pay.gov/public/home

10.3. Current Fair Market Rental Rates:

1 bedroom, 1 bath $737.00 plus utilities 2 bedroom, 1 bath $737.00 plus utilities 2 bedroom, 1.5 bath $788.00 plus utilities 3 bedroom, 1 bath $883.00 plus utilities 3 bedroom, 2 bath $976.00 plus utilities 4 bedroom, 2.5 bath $1,166.00 plus utilities

11. Government Utilities:

Water and electricity will be available at designated outlets at the prevailing Government rates. Current rates (FY18) are as follows:

Electricity - $325.00 per MWH Water - $22.21 per thousand (1,000) gallons Sewage - $7.66 per thousand (1,000) gallons

These rates are subject to change.

11.1. Power usage in living spaces and office and shop areas will be metered furnished and installed by and at the expense of the Contractor. Electrical usage for work operations in and around site work areas and water consumption will be billed on basis of equitable, mutually agreed upon estimates established prior to start of work, or by Contractor or Government-furnished meters if agreement cannot be reached. The meters furnished shall be sealed and tagged to indicate last calibration date and name of the person performing the calibration. The Government reserves the right to require the recalibration of the meters if erroneous readings are suspected.

11.2. Refuse Collection will be furnished and serviced by the Government at living quarters and office and shop spaces at the Contractor’s request. Refuse collection service is mandatory. Contractors are required to meet base regulations concerning collection disposal of refuse. Pickup is scheduled and charged based on volume of the dumpster, not necessarily the volume of refuse. Only refuse deposited in the Government-furnished containers will be collected. This service does not include articles left outside of the containers. This service will not be available for construction or demolition sites.

11.3. Energy Conservation: The Contractor shall observe the Base Energy Conservation Regulation, NSGBINST

4100.2 series. It is mandatory that the Contractor obtains a copy of this instruction and posts it in a conspicuous location for the Contractor’s employees to read. Copies of the instructions are available from the COR.

12. Extended Stay Berthing Facilities (ESBF) https://www.pay.gov/public/home

Except for allowed fair market rental units (Family/Management Quarters) contractor employees (unaccompanied status) shall be berthing with the Housing Department, Navy Gateway Inns and Suites Division (NGIS) in ESBF located on both sides of the bay; Windward (WW) and Leeward (LW).

ESBF primarily consists of multi occupancy rooms with either shared or gang head bathrooms. Due to the configuration of most facilities, they are not suitable for mixing genders; therefore female residents are not accepted by the NGIS for occupancy in any ESBF. The Contractor must provide alternate berthing for all female employees.

Costs are based on occupied beds. The current rate is $10.00 per person per bed, regardless of room configurations.

Rates are reviewed each March for implementation each October. Should prices increase, the contractor shall receive at a minimum 30 days notification. Bed night costs are not negotiable.

Contractors shall be billed monthly for the number of beds assigned to their company. Contractors are charged for beds assigned to employees on leave unless the employee removes all personal property and checks out of the facility. Contractors shall remit payment on or before due dates. Administrative and late fees apply. Failure to promptly pay can result in eviction from the premises regardless of impact to Contractor ability to perform the contract specifications. Housing makes no guarantee of bed availability or berthing location.

Prior to the berthing of any employees, contractor shall be required to complete a Contractor Berthing Agreement with the NGIS. A copy of this agreement is available at the NGIS management offices located at building 1670. To determine availability, advance registration and notification of berthing requirements is highly recommended, send information via e-mailed to NGIS mail box at fabian.evans@gtmo-ngis.org and allow 5-10 days for responses.

13. Medical and Dental Services:

Medical and dental services available to the Contractor’s employees are limited at NSGB. The existing facilities are staffed to treat primarily DoD personnel. The Contractor shall screen prospective employees with the objective to exclude those with admitted chronic disorders from traveling to NSGB. Advise prospective employees of the limited medical and dental services available in NSGB and explain the Contractor’s policy concerning the extent of liability and coverage for required treatment. The Contractor shall provide and have available, both at the job site and in the berthing areas, first aid for minor and emergency treatment. Government ambulance and medical care, when required, will be billed directly to the Contractor at the current rates. Personnel who have existing medical conditions may be cared for in Guantanamo Bay if all of the following conditions are met:

13.1. The condition(s) is/are not of such a nature that an unexpected worsening is likely to have a medically grave outcome.

13.2. The condition(s) is/are stable; that is, currently under medical care, and reasonably anticipated by pre-assignment evaluation not to worsen during assignment to Guantanamo Bay, under available care at the Naval Hospital, in light of physical, physiological, psychological and nutritional impacts and effects of the duties and location.

13.3. Any required ongoing health care or medications must be immediately available through existing pharmacy resources, within the military health system, or through mail order supply, and have no special handling, storage or other requirements.

13.4. A minimal need for duty limitations or accommodation is imposed by the medical condition. (The nature of the accommodation must be considered. The Director, Medical Services, USNH Guantanamo Bay, or designee, is the appropriate authority to evaluate the suitability of the individual’s limitation or accommodation requirements).

13.5. While a list of all possible diagnoses and their severity that should not be approved would be too expansive to list here, the following conditions, in general, should not be approved. Medical clearance for assignment to

Guantanamo Bay for persons with any of the following documented medical conditions should be granted only after consultation with local medical authority, the Director, Medical Services, or appropriate designee. The local medical authority can determine if adequate treatment facilities and specialist support is available at the duty station.

Specifically, the prospective employee shall not have:

13.6. Conditions resulting in inability to wear personal protective equipment, as required by job scope.

13.7. Conditions which prohibit administration of geographically-specified immunizations.

13.8. Diabetes mellitus, Type I

13.9. Uncontrolled Diabetes mellitus, Type II, defined by Hemoglobin A1c > 8 %.

13.10. Symptomatic coronary artery disease, or with myocardial infarction within one year prior to assignment, or within six months of coronary artery bypass graft, coronary artery angioplasty, carotid endarterectomy or other arterial stinting, or aneurysm repair.

13.11. Dysrhythmias or arrhythmias, either symptomatic or requiring medical or electro-physiologic control.

13.12. Uncontrolled hypertension.

13.13. Heart failure or history of heart failure.

13.14. Automatic implantable cardiac defibrillator.

13.15. Malignancy newly-diagnosed or under current treatment, including follow-up care.

13.16. Dental and oral conditions requiring or likely to require urgent dental care within six months’ time: active orthodontic care; conditions requiring endodontic care; uncontrolled periodontal disease; conditions requiring prosthodontic care; conditions with immediate restorative dentistry needs; conditions with a current requirement for oral- maxillofacial surgery.

13.17. New-onset (less than one year) seizure disorder, or seizure within one year prior to assignment.

13.18. History of heat stroke.

13.19. Meniere’s disease or other vertiginous/motion sickness disorder, unless well controlled on medications available in theater.

13.20. Recurrent syncope.

13.21. Ataxias.

13.22. New diagnosis (less than one year) of mood disorder, thought disorder, anxiety, somatoform, or dissociative disorder, or personality disorder with mood or thought manifestations, or uncontrolled symptoms of these.

13.23. HIV antibody positivity.

13.24. Unrepaired hernia.

13.25. Tracheotomy or aphonia.

13.26. Renalithiasis, current.

13.27. Active tuberculosis.

13.28. Unclosed surgical defect.

13.29. History of stroke or cerebral vascular accident.

13.30. Chronic pain, with narcotic, chiropractic, occupational therapy, or anesthesia requirements for care.

13.31. Morbid obesity, defined as BMI > 40 kg/m2

13.32. Appropriate laboratory and diagnostic testing should include:

13.33. HIV test.

13.34.TB test or Chest x-ray.

13.35. Hepatitis profile.

13.36. CBC.

13.37. Chemistry.

13.38. Urinalysis.

13.39. Visual Acuity

13.40. In addition to testing, the following immunizations are required (or titer demonstrating immunity):

13.41. Influenza.

13.42. Tetanus-Diphtheria.

13.43. Typhoid.

13.44. MMR.

13.45. Varicella.

13.46. Nothing in this guidance or recommendations should be construed as authorizing use of Defense Health Program or Military Health System resources for such evaluations where it is not elsewhere previously authorized.

Generally, Defense Health Program or Military Health System resources are not authorized for the purpose of pre-assignment/employment or travel medicine evaluations for Contractors’ employees. Local command legal and resource management authorities should be consulted for questions on this matter.

14. Contractor Debts: The Contractor shall be liable for debts to the Government incurred by their employees for personnel services at Guantanamo Bay, Cuba, including but not limited to private telephone services, medical and dental services, and Department of Defense Dependents Schools (DoDDS) expenses. If an employee departs the NSGB without liquidating their debts sufficient funds to cover this type of obligation will be withheld from Contractor payments until the debts are paid.

15. Telephone Services: Base Communications Office (BCO) on base dialing only. If you have problems with your phone contact (757) 458-4874.

16. Cell Phone Service: T-Mobile is the cell phone provider servicing NSGB. Mr. Dax Gay is Business Account Manager (703) 953-9375 or T-Mobile toll free at (877) 406-2723 for service plans and rates.

17. Internet: Provider is VIASAT 1-888-339-7150 for more information

18. Navy Exchange, Commissary and Moral Welfare & Recreation (MWR) Facilities: Navy Exchange and Commissary privileges and MWR facilities will be made available to authorized Contractor personnel and dependents of Contractor personnel in accordance with current base regulations.

19. Food Facilities: Contractor personnel may utilize all restaurants on base. Windward side has numerous facilities available on a cash basis. Leeward point currently has galley and Subway available. Contractor personnel may eat at the Gold Hill Restaurant or at the Enlisted Men’s Mess at Leeward Point. Contractor personnel may eat at the Navy exchange food outlets or at other open food service facilities on a cash basis.

20. Schools: Department of Defense schooling is available to dependents of Contractor personnel at a price determined by the school system. Schooling is only provided on an as-available basis. Contact the School office at

(757) 458-2207 or (757) 458-3500 for more information.

School Liaison: usn.gtmo.navstagtmobaycu.mbx.gtmoslo@mail.mil

The rates provided below are subject to change.

Sure Start Grades K-6 Grades 7-8 Grades 9-12 Virtual school Federal Rate: $11,592 $23,172 $24,396 $25,620 $549 per semester Non Federal Rate $12,024 $24,036 $25,296 $26,568

21. On-Base Transportation/Vehicles: The Contractor shall provide necessary drivers, vehicles and equipment required for on-base vehicular transportation and shall pay for required fuel, oil, lubricants, and maintenance. The vehicles shall be operated only by Contractor employees who possess a valid U.S. Government motor vehicle operator’s identification card. Vehicular registration shall be provided without cost to the Government. All personnel shall comply with traffic safety program set forth in OPNAV Instruction 5100.12 series.

22. Laundry and Dry cleaning: The Government will make available laundry and dry cleaning facilities for Contractor personnel and dependents at current rates set forth by the Navy Exchange (NEX) at NSGB.

23. Air Transportation of personnel: Air travel to and from the base is limited with demand often in excess of supply.

23.1. Official travel on Government Transportation, as verified by the COR, to Kingston, Jamaica; Jacksonville, Florida; Norfolk, and Virginia is at the Contractor’s expense. Seating is only available on a space available basis.

Contractor’s expense and passage will be in reserved seats. Current tariff rates (changed annually) are as follows:

To/From DoD NON DoD NON FED Delta Non-DOD and Non-Fed Jacksonville, FL. $299 $299 $312 $13 Norfolk, VA. $372 $396 $413 $17 Kingston, JM. $54 $57 $60 $3

23.2. Emergency leave travel for verified personal emergencies such as death or serious illness of a family member will be authorized to any destination on the next available flight, also chargeable to the Contractor.

mailto:usn.gtmo.navstagtmobaycu.mbx.gtmoslo@mail.mil

23.3. Travel on Government Transportation for other than official business is at the Contractor’s expense. Seating is only available on a space available basis.

23.4. Commercial Air Carriers: IBC Airways is currently the only commercial carrier providing service to NSGB.

Contact IBC Airways at (974) 834-1700 for more information.

23.5. Private Aircraft: The Contractor shall utilize companies that have a current Facilities License on record with the Naval Facilities Engineering Command. Prior to making shipment of cargo or personnel by private aircraft, the Contractor shall make arrangements for the company that owns the aircraft to contact NSGB Air Operations Department at least 10 working days prior to each shipment. The Contractor shall notify the COR of their intentions so that appropriate area and flight clearances may be obtained. Costs arising from failure to utilize appropriate air transportation will be borne by the Contractor.