Amended Addenda to FAR 52.212-1 Instructions to Offerors.pdf

(Dated 4/16/2020)

Amended Addenda to FAR 52.212-1 Instructions to Offerors

Addenda to FAR 52.212-1 Instructions to Offerors

(a) Paragraph 52.212-1(c), “Period for Acceptance of Offers,” “The offeror agrees to hold the prices in its proposal firm for 180 calendar days from the issuance date of this solicitation.”

(b) All instances of “offeror,” and/or “offer” in 52.212-1 refer to Table A for holder submitting a proposal in response to this solicitation.

(c) 52.212-1(e) - Single Offer. Respondents shall submit one proposal presenting terms and conditions for commercial items/services satisfying the requirements of this solicitation. In the event a respondent submits more than one proposal, only the last complete proposal submitted prior to the due date and time for proposals will be evaluated.

(d) 52.212-1(g) - Award. The Government intends to evaluate proposals and select the awardee without communication between the Government and respondents. Therefore, the respondent’s initial proposal should contain the respondent’s best terms from a price and technical standpoint. However, the Government reserves the right to seek information through clarifications or communications with respondents, or hold discussions if later determined by the Contracting Officer to be in the interest of the Government. The Government may reject any or all proposals if such action is in the public interest; accept other than the lowest proposal; and waive informalities and minor irregularities in proposals received.

(e) 52.212-1(1) - Explanation of the Basis for Award. Unsuccessful respondents to the solicitation who request information will receive a debriefing of the award decision in accordance with FAR 16.505(b)(6)(ii).

(f) The following is inserted as new paragraph (m) of the provision:

“(m) Proposal Preparation Instructions.

A. To assure timely and equitable evaluation of proposals, offerors must follow the instructions contained herein.

Offerors are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors. The response shall consist of four (4) separate parts; Part I – Summary of Information and Proposal Table of Contents, Part II –Price

Proposal, Part III – Compensation Part IV-Past Performance.

B. Specific Instructions:

1. PART I – SUMMARY AND MISCELLANEOUS DATA. Submit original electronic copy.

(a) The offeror shall provide a concise summary of contents of the entire proposal.

(b) Standard Form (SF) 1449. Complete blocks 12, 17a, 30a, 30b, and 30c. In doing so, the offeror accedes to the terms and conditions as written in the solicitation.

(c) Complete the necessary fill-ins and certifications in provisions and in the on-line Representations and

Certifications at www.sam.gov. For other provisions and clauses in the solicitation, the offeror is required to submit the pages that require an offeror fill-in.

(d) Submit an acknowledgment of the all solicitation amendments, if issued.

(e)Teaming: If a teaming arrangement is contemplated, provide complete information as to the arrangement.

2. PART II – PRICE SUBMISSION - Limited to no more than 7 pages. Submit original electronic copy.

http://www.sam.gov/

(a) Insert proposed unit prices in the Revised MI/IT Price Matrix (attachment 1) for each labor category, including all option periods. Do not enter dollar amounts on the SF 1449.

2. PART III – COMPENSATION SUBMISSION - Limited to no more than 7 pages. Submit original electronic copy.

(c) Insert base labor rate in the Labor Category Minimum IM/IT compensation Matrix Revised

(attachment 2). If your proposed base hourly rate, for a given labor category at a given location is below the hourly rate identified in the Labor Category Minimum Compensation Matrix, offeror shall provide a justification showing evidence of why proposed compensation to workers is adequate to obtain and retain qualified workers.

4. PART IV– PAST PERFORMANCE SUBMISSION - Limited to no more than 5 past performance references.

(a) Quality and Satisfaction Rating of Contracts: Information currently available (letters, metrics, customer surveys, independent surveys, etc.) that demonstrates customer satisfaction with overall job performance and/or quality of completed and/or ongoing contracts. In addition, explain corrective actions taken in the past, if any, for substandard performance and any current performance problems, such as cost overruns, extended performance periods, numerous warranty calls, etc. (See 52.212-2(d)(4))

(b) Performance Surveys/Questionnaires: Past Performance Questionnaires (PPQs) shall be used by the offeror in obtaining and providing past performance information.

PPQs shall be submitted to the Government as part of offeror’s past performance submission response, and will not count towards the overall page count of this part.

(c) Past Performance Information: Provide a list of no more than five (5) contracts performed for any customer. (See addendum to 52.212-2, paragraph (d)(4)). A completed, if available, PPQ should be submitted to the Government for each reference.

Furnish the following information for each contract listed:

a) Company/Division name

b) Product/Service

c) Contracting Agency/Customer

d) Contract Number

e) Contract Dollar Value

f) Labor categories (including brief description of labor category) and number of workers per labor category

g) Period of Performance

h) Verified, up-to-date name, mailing and e-mail addresses, and telephone number of the contracting officer (Point-of-Contact)

i) Comments regarding compliance with contract terms and conditions

j) Comments regarding any known performance deemed unacceptable to the customer, or not in accordance with the contract terms and conditions.

k) Include rationale supporting your assertion of relevance and identify aspects (scope, magnitude of effort, and complexity) of the contracts deemed relevant and how they relate to the submitted effort.

If an offeror has no past performance history of relevance, the offeror must state affirmatively it possesses no past performance history of relevance.

(d) Subcontractor Consent: Past performance information pertaining to a subcontractor cannot be disclosed to the prime offeror without the subcontractor’s consent. Provide with the submission a letter from each subcontractor that will perform major or critical aspects of the requirement, consenting to the release of its past performance information to the prime contractor.

C. Documents submitted in response to this RFP must be consistent with the following:

1.Requirements of the solicitation (CLINs and PWS) and government standards and regulations pertaining to the

PWS.

2. FAR 52.212-2, Evaluation – Commercial Items, of this solicitation.

3. If part of a submission exceeds the specified page limit cited in Table A below, excess pages will NOT be evaluated.

(a) Each Part of the submission shall be separately labeled and clearly identified. Each Part shall contain a

Table of Contents and a list of Tables and Drawings (if applicable). Cover pages and Table of Contents will not be counted against the page limits. However, pages depicting tables, charts, graphs and figures will count toward the page limit.

(b) The submissions will be printable on 8 1/2” x 11” paper.

(c) A page is defined as one face of a sheet of paper containing information when printed.

(d) Page margins shall be a minimum of 1 inch top, bottom, and each side. The font shall be Times New

Roman at a font size no smaller than 10PT.

(e) The proposal shall be submitted in a format readable by Microsoft Office 2010 which includes software programs such as WORD, EXCEL, or PowerPoint or in Adobe Acrobat Portable Document Files (.pdf).

The electronic version shall be submitted, and only accepted, via E-mail. USB flash drives, Compact

Disk (CD and/or DVD), floppy disks, and zip disks are not acceptable. Individual files are not to exceed

5 MB.

(f) Each Part shall be complete in itself and shall not reference information contained in other Parts. Page 1 of a Part is defined as the first page after the Table of Contents. All pages shall be numbered.

(g) Price data of any kind shall be presented only in the Price Submission Part.

(h) Elaborate formats, bindings, and color presentations are not desired or required.

TABLE A - The following table summarizes the proposal submission:

PART TITLE ELECTRO

NIC COPY

PAPER

COPY

PAGE LIMIT DUE DATE

I Summary and Misc.

Data

(Company_HT001420R0001

_File I)

Original Copy Only

Not

Accepted

No Limit Refer to Block 8 of Page 1 of the SF

II

Price

(Company_HT001420R0001

_File II)

Electronic

Copy

EXCEL

File

Not

Accepted

7 Pages (page limit does not apply to price matrix or compensation matrix)

Refer to Block 8 of

Page 1 of the SF

III

Compensation (Company_HT001420R0001

_File III)

Electronic

Copy

EXCEL

File

Not Accepted 7 Pages (page limit does not apply to price matrix or compensation matrix)

Refer to Block 8 of

IV

Past Performance

(Company_HT0014

20R0001_File IV)

Original Copy Only Not

Accepted

No Limit Refer to Block 8 of

D. General Information:

1. Information regarding submission of Proposals: Proposals must be delivered to the following E-mail addresses:

Contracting Officer - Carlos Sikaffy – Carlos.a.sikaffy.civ@mail.mil

Contract Specialist - Phil York – Phillip.w.york2.civ@mail.mil;

Contract Specialist - Rhonda Cato – Rhonda.r.cato.civ@mail.mil.

2. Questions: Questions should be submitted no later than 10:00AM. (Eastern Standard Time) on 3 April 2020.

Answers will be published after that date as an update to the original RFP. Any questions received after this date/time need not be answered by the Government.

3. Extended Proposal Submission Date: Friday May 8, 2020 10:00 AM EST

Answers will not be provided directly to companies, firms, or individuals.

4. FEDERAL HOLIDAYS: The following Federal Legal Holidays are observed by this base:

New Year’s Day 1 January

Birthday of Martin Luther King Third Monday in January

Washington’s Birthday Third Monday in February

Memorial Day Last Monday in May

Independence Day 4 July

Labor Day First Monday in September

Columbus Day Second Monday in October

Veterans Day 11 November

Thanksgiving Day Fourth Thursday in November

Christmas Day 25 December

(End of Addenda) mailto:Phillip.w.york2.civ@mail.mil mailto:Rhonda.r.cato.civ@mail.mil