OSH Industry Day Presentation FINAL 071111.pdf

Occupational Safety and Health (OSH) Support Services

Industry Day

July 11, 2011

Administrative Items

Please Silence your cell phone

Facilities

Thi t ti d tt d li t ill bThis presentation and attendee list will be provided on www.fbo.gov

Agenda

Introductions

PPurpose

Background

Program Requirements

Solicitation OverviewSolicitation Overview

Procurement Overview

Source Selection Process Overview

Office of Acquisition Points of Contact

Introductions

Purpose

Pre-Proposal Conference/Industry DayPre-Proposal Conference/Industry Day

– FAR 15.201 “Exchanges with Industry before receipt of proposals”

– The purpose of Industry Day is to:

• Exchange information to improve the understanding of the Government’s requirements;

• Enhance the Government’s ability to obtain quality supplies and services at reasonable prices;reasonable prices;

Rules of Engagement No one on one discussions– No one-on-one discussions

– Follow-up comments/ questions are not allowed

Background and

Program Requirements

Program Background

TSA OSHE, established in 2002, has oversight responsibility for all occupational safety and health (OSH) activities and operations within TSA.

Program is managed by a Director, OSH Branch Chief, and a staff of seven at HQ and five to be based in the field

OSH support services contracts have been in place since 2004

Significant progress has been made in implementing OSH programSignificant progress has been made in implementing OSH program elements including:

– Issuance of TSA Management Directive 2400.1—OSH Policy (See

Attachment 3 of RFPAttachment 3 of RFP

– Issuance of TSA OSH Manual—Guidance on all program elements as prescribed in Title 29, Code of Federal Regulations, Part 1960 (See Attachment 2 of RFP

Attachment 2 of RFP

Program Background cont’d

– Activation of the TSA Safety Information System (SIS) in compliance with

29 CFR 1960.66.

• TSA System of Record

• Risk based management and analysis system used for recording and t ki ti l i j i d ill i li ith OSHAtracking occupational injuries and illnesses in compliance with OSHA recordkeeping requirements, repository for risk assessments, tracking safety inspections, and monitoring corrective actions resulting from incident reports and inspectionsincident reports and inspections.

Implemented administrative processes through the use of Deliverable Product Checklists (DPC) to ensure that all tasks and services requestedProduct Checklists (DPC) to ensure that all tasks and services requested are clearly defined, and necessary approvals are obtained prior to proceeding with providing requested tasks or services. (SOW Section 5, page 21) p g )

Program Background

– DPCs templates ensure that all pertinent information relating to a task is documented including:

A tracking number; purpose and objective of product/service; intended audience; expectations; plans for completing the product/service;

project schedule, and whether travel and ODC approval is required

Program Requirements

Safety support services contract is national in scope (CONUS & OCONUS). Attachment 4 of RFP provides a list of current support locations

Requires qualified personnel with training, expertise, and a broad OSH knowledge base to provide full time technical support to assist TSAknowledge base to provide full-time technical support to assist TSA management at the field level and TSA Headquarters with implementation of the TSA OSH program

TSA field locations typically operate within a multi-employer environment where TSA can be considered a controlling, creating, and/or exposing employer depending on a given identified workplace OSH hazarde p oye depe d g o a g e de ed o p ace OS a a d

Current support locations are mainly TSA Airport operations. In the Washington DC metropolitan area support locations are primarily office complexes with the TSA Warehouse and the TSA Systems Integration Facility being non office environments

Program Requirements cont’d

Airport on- and off-site office space is generally leased through GSA who has responsibility for assessing, remediating, and following up an OSH issues

TSA ensures that all occupied and/or controlled workplaces are free of recognized hazardsrecognized hazards

TSA OSHE maintains very high quality standards for work products and services

• All product deliverables are rated for technical accuracy, clarity, comprehensiveness, professional appearance, and timeliness

• All product deliverables are rated based on the criteria mentioned above and the rating is included in the decision on whether a performance fee will be earned

Payment of an award fee will be made for performance over and above a satisfactory levely

Performance will be rated in the following areas:

– Customer Service – satisfactory is 75% customer satisfaction based onCustomer Service satisfactory is 75% customer satisfaction based on results of customer satisfaction surveys

– Management Performance including staffing and replacement of personnel within required timeframes; responsiveness; program and p q ; p ; p g contract management

– Business Operations to include timeliness on submission of all deliverable products; grammatical, spelling, and punctuation accuracy;

professional appearance of products including layout design that demonstrate creativity and innovation

OSH support services contractor role is one of full involvement in all aspects of the TSA OSH program under the direction of OSHE p p g management.

– OSH contractor is not a compliance enforcement or consultant position

Contractor selected will be part of the highly motivated OSHE team with– Contractor selected will be part of the highly motivated OSHE team with demanding high standards to ensure that TSA employees continue to perform the TSA mission in a safe and healthful environment

Solicitation Overview

Procurement Overview

Full and Open Competition (RFP)

Contract Type: (1) Fixed Price with Award Fee (FPAF)

Estimated Milestone Schedule

– Friday, July 15, 2011 Questions Due

– Friday, July 29, 2011 Proposals Due

– Friday, September 16, 2011 Contract Award

– Thursday, December 1, 2011 Contract Start Date

– Wednesday, February 29, 2012 Transition Period EndsWednesday, February 29, 2012 Transition Period Ends

CLIN Structure

CLIN Description Qty Unit Unit Price Total Price 0000 Suitability Determination (see

Section 2.5.25 & 2.5.26) (10/1/11 11/30/11)

2 MO N/A N/A

Base Year

(10/1/11 – 11/30/11) 0001 Transition (12/1/11 – 02/29/12) 3 MO $ $ 0002 Work as specified in the

Statement of Work and in accordance with the terms and conditions of the contract

7 MO $ $______

03/01/12 – 09/30/12) 0003 Award Fee Pool (Max) 1 Lot N/A $TBD* 0004 ODCs* 1 Lot N/A NTE* $100,000.00 0005 Travel 1 Lot N/A NTE $964,500.00 **Dates are estimates only and are subject to change due to length of the

CLIN Description Qty Unit Unit Price Total Price 0001A k ifi d i h 12 O $ $

Example of Option Year vetting process.*

0001A Work as specified in the Statement of Work and in accordance with the terms and conditions of the contract

12 MO $ $_____

0002A Award Fee Pool (Max) 1 Lot N/A $TBD 0003A ODCs 1 Lot N/A NTE $103 000 00

0003A ODCs 1 Lot N/A NTE $103,000.00 0004A Travel 1 Lot N/A NTE $993,435.00

Special Contract Requirements

Award Fee

Non-Disclosure AgreementsNon Disclosure Agreements

Suitability Determination for Contractor Employees

Transition

Small Business Subcontracting Plan

– 52.212-5 (12) 52.219-8, Utilization of Small Business Concerns (Jan

2011) (15 U.S.C. 637(d)(2) and (3)); and

– 52.212-5 (13) (i) 52.219-9, Small Business Subcontracting Plan (Jan ( ) ( ) , g (

2011) (15 U.S.C. 637 (d)(4).)

Solicitation Provisions – Section IV

Submission Instructions (Section IV, pg. 30)Submission Instructions (Section IV, pg. 30)

– Electronic submissions only

– PDF or Microsoft Office format

– Separate email for each volume

– 10 MB size limit for each volume

Proposal Preparation Instructions (Section IV – 4.1.3, pg. 31)

Source Selection ProcessSource Selection Process Overview

Evaluation – Section V Basis for Award

– Anticipates one (1) award

– Best Value ApproachBest Value Approach

Award Selection

– Initial Submissions without discussions

– Initial or subsequent submissions with discussions

Evaluation Factors

1. Technical Approach;pp ;

2. Quality Assurance and Control Plan

3. Management and Staffing Approach;

4. Sample Inspection Reportp p p

5. Past Performance; and

6. Price.

Statement of Relati e Importance

Statement of Relative Importance

– The evaluations factors are listed in descending order of importance.

Acquisition Points of Contact

Contracting Officer Contract SpecialistContracting Officer Isabel Roman-Cogswell Isabel.Cogswell@dhs.gov

Contract Specialist Kirsten O’Brien Kirsten.O’Brien@dhs.gov

Thank you for your interest inThank you for your interest in our requirement.