Attachment 4 - General SIS Overview.pdf

Safety Information System Overview

Operational Risk Management

Define Safety Goals

● Protecting our Workers and Ensuring Reemployment (POWER)

OS A dk i ( l d i id )● OSHA recordkeeping rates (Total and Lost Time Incident Rates)

● OMB Scorecard Initiative (59 airports for 2010)

Identify Hazards and Analyze Risk (Proactive)

● Job Hazard Analysis – OSH Support Specialistsy pp p

● Employee Notices of Unsafe/Unhealthful Working Conditions

● TSA facility self-inspections – Supervisors/SAT membership

● OSH annual facility inspections – OSH Support Specialists

Incident Reporting (Reactive)Incident Reporting (Reactive)

● Incident Reporting

• Injuries and Illnesses (including fatalities)

• Motor Vehicle Accidents

• Property Damage to facilities equipment or property

InvestigationInvestigation ●Determine causal and contributing factors ●Recommend corrective actions/abatement strategies

Implement Safety Measures and Evaluate Effects

● Local implementation of abatement strategies based on risk matrix

● National implementation of abatement strategies across TSA (i.e., ReMag)

SIS Supports ORM

Process Risk Assistant (PRA)

Develops “Safe Operating Procedures” for each process

● SafeOP is used to monitor work activity to ensure that:

● Risk reduction measures are followed M ff ti

Process Risk Assistant

(PRA)

● Measures are effective

Each work process is broken down into tasks involving

● Tools

E i t

Job Hazard Analysis Safe Operating Procedures

Task-redesign Identification

● Equipment

● Personnel

Risks for each task are identified and assessed by considering P b bilit● Probability

● Severity

● Duration

● Magnitude of the risk (i.e., calculating an overall risk rating for that task)

Residual risk is calculated with and without controls

● Unacceptable risk is reduced though process reengineering, administrative controls, or as a last resort, personal protective equipment (PPE)

O ll it d i IAM t ili t i● Overall processes are monitored in IAM as trailing metrics.

● Rising rates of incidents associated with processes may indicate the need for a re-investigation/redesign of the work process.

Risk Management Assistant (RMA)

Assess and rank TSA safety and health risks

● Record work environment observations

Identify deficiencies and document the findings

Risk Management Assistant

(RMA)

● Identify deficiencies and document the findings

● Propose corrective actions

● Monitor abatement plans

● Document OSH inspections and special assessments

Assess Safety & Health Risk Hazard Assessments

Document Safety Inspections Track Corrective Actions

Safety inspection checklists

● OSH inspections tailored to each specific field unit

● Deficiencies found during inspection generates a finding in systeme c e c es ou d du g spect o ge e ates a d g syste

● OSH Specialist then rates the risk factors

● Recommends corrective actions

● Generates a formal safety inspection report outlining all findings

Recommendations

● OSH specialists review recommendations made by supervisors or employees;

i i k i● Assign risk assessment rating

● Develop formal corrective action plans

Incident Analysis Module (IAM)

Incident Analysis Module

(IAM)

Record Incidents & Analyze Incidents Assign OSHA recordability

Captures all incident types

● Injuries and illnesses (including fatalities)

● Damage to property, equipment, facilities, or motor vehicles

N ti f f h lthf l diti Assign OSHA recordability Injury/Illness/Fatality Unsafe/Unhealthful Reports

Motor Vehicle Accidents Property Damage

Near Misses

● Notices of unsafe or unhealthful conditions

● Near-misses

Living documents U d t f t d it l l f i id t h ● Update as factors and severity levels of an incident change.

● Recommend corrective actions to abate hazardous conditions.

● Determine OSHA recordability for injuries and illnesses using built-in matrix.

● Record Lost Work Days (LWD) Restricted Work Days (RWD) and Transfer ● Record Lost Work Days (LWD), Restricted Work Days (RWD), and Transfer

Work Days (TWD).

● Generates TSA Form 2400A, Log of Unsafe and Unhealthful Notices

● After OSHA recordability is determined, generates a completed

OSHA301 Incident ReportOSHA301 Incident Report OSHA300 Log of Work-Related Injuries and Illnesses OSHA300A Summary of Work-Related Injuries and Illnesses

Reporting and analysis capabilityp g y p b y

● Query standard reports at any organizational level.

● Customize reports and graphs using over 60 data filter points.

● Analyze the success of TSA performance metrics.

Injury Claims Management (ICM)

Electronic Data Interchange – Filing Workers’ Comp Claims

● Claim records documented in SIS-ICM module

Injury Claims Management

(ICM)

Workers’ Compensation Claims El t i S b i i t OWCP● Claim records documented in SIS ICM module

● Immediate notification to Safety when claim filed

● Immediate notification to WCC in all instances

● Provides pertinent data to each administrative function

● Security restricts data visibility on ‘need to know’ basis

Electronic Submission to OWCP Reports based on Chargeback

Assign and track task completion Track and monitor limited duty

● Security restricts data visibility on need to know basis

● Media section to upload official claim file with signatures

● Transmits claim data to OWCP iFECS system daily

● Secure file transfer of claim records through CDFTP+● Secure file transfer of claim records through CDFTP+

● Receives acknowledgement of transfer

● Receives claim numbers from OWCP within 24 to 48 hours

Receives return data from OWCP iFECSReceives return data from OWCP iFECS

● Case Management File (NCMF) changes to adjudication, pay, RTW, and accepted conditions

● Medical Bill Payment System (BPS) file changesy y ( ) g

● Automated Compensation Payment System (ACPS) file changes

● Quarterly Chargeback (CHBK) file changes

SIS Data Flow to Source Systems y iFECS Monthly FECA Table II

Bi-weekly NCMF/ACPS/BPS iFECS

DOL/OWCP

Personnel y

Quarterly Chargeback

Bi-weekly HR records

Bi weekly Payroll recordsD il EDI t f TSA OHC

SHIMS

DOL/OASAM

Bi-weekly Payroll records

D il SHIMS d

Daily EDI transfers

Safety Information

DOL/OASAM Daily SHIMS records

Information System

Payroll TSA FinanceWorkers’ Compensation claims, Incidents, Safety Inspections, Job Hazard Analyses

Daily

FROI

records

Data entry operator y

System of Record Notice (SORN) y ( )

Published in the Federal Register (FR Doc 05-14819), July 7, 2005

Category of Records

● Reports of occupational injuries and illnesses

● Workers' compensation claims information filed by, or on behalf of, injured employees or contractors contractors

● Medical bill payment records

● Notes of telephone conversations conducted in connection with claims

● General information relating to the status of vocational and/or medical rehabilitation

Personally Identifying Information (PII)

● Name

● Social Security Number

● Date of birthDate of birth

● Gender

● Home address

● Occupation

● Salary

D t d l ti f th i id t ● Date and location of the incident

● Information received from various investigative agencies