Attachment 1 - HSTS01-11-R-OSH010 P00002 QA.pdf

RFP # HSTS01‐11‐R‐OSH010 P00001 Attachment #1 ‐ Questions and Answers

# Solicitation Reference

Question Answer

1 Page 27, Paragraph 2.5.27

Transition states “The Contractor will be replacing a former contractor in the performance of activities similar to those previously performed separate contract.”

Does this sentence mean that the Government does not intend to award to the incumbent contractor and/or is precluding the incumbent from bidding? Please clarify.

No. The incumbent contractor is not precluded from proposing in response to this RFP. Transition will be required as not all work included in this RFP is currently conducted under the current contract.

2 Section IV, 4.1.3, C.1

Technical Approach (d) references the transitioning of responsibilities away from the incumbent Contractor. Would you please provide information about the incumbent contractor including their current contract scope, funding and performance?

The total current contract value is $23M for one (1) base year and four (4) option years. The current contract contract scope (Section C) is provided as attachment #5 in this amendment.

3 Continuation of Block 20 on SF1449, pg. 3

& 4

The RFP references indicate the period of performance begins October 1, 2011 for the duration of one year with four options; however, 2.5.27, Transition, Page 27, states the performance on this contract begins December 1. 2011. Please clarify the period of performance.

It is anticipated that the Suitbility Determination process will start approximately on 10/1/11 and last up to two months. Transition will begin once the Suitbility Determination has occurred which should be around 12/1/11. Please note these periods are approximate and may shift. Suitbility Determination information can be found in Section 2.5.26 on page 26 of the RFP.

4 Reference Section II, Contract

Clauses, 2.5.4 , pg. 18

The award fee base period reflects six months (4/1/2012 – 9/30/2012) and 50% of Award Fee. However Contract Line Item Numbers (CLINS) Page 3 reflects 3 months for CLIN 0001 and 7 months for CLIN 0002. How does the Offeror propose and potentially earn Award Fee for work performed prior to and outside the stated Evaluation Period beginning April 1, 2012?

The government does not intend to pay fee for the transition period. The Government will pay 100% of the award fee for CLIN 0002 in the base year as specified in the revised Section 2.5.4 of the RFP.

5 Section IV ‐ D.

P i 37

“Offerors may not include profit, of any kind, in the proposed fixed price.” Is it the t’ i t t f f f thi li it ti t b d f l ith b fi d

No. Section IV Price (pg. 37) has been replaced by the following: The ff d f t d t f hPrice, pg. 37 government’s intent for fee for this solicitation to be award fee only, with no base fixed fee applied? If so this approach appears inconsistent with F.A.R. 16.404 Fixed‐price contracts with award fees.

offeror may propose an award fee percentage and an amount for each contract period. Any amount proposed shall be based upon the price of the OSH Support Services CLIN for that contract period. For example, any award fee proposed for the base period shall be reflected in the price for CLIN 0003 and based upon the price of CLIN 0002 for the base period and CLIN 0001A, 0001B, 0001C, and 0001D for the option years.

6 Section IV ‐ D.

Price, pg. 37

Please clarify that this Solicitation’s pricing is considered under FAR 16.404? If it is not under this FAR clause, please identify the clause.

See Answer to Question #5.

7 Section IV ‐ D.

Price, pg. 37

Offerors may not include profit, of any kind, in the proposed fixed price.” FAR 16.404 addresses Fixed‐price contracts with Award Fees which allows for normal profit plus the award fee.

See Answer to Question #5.

8 Continuation of Block 20 on SF1449, pg. 3

& 4

CLIN 0001 on Base year is Transition Period. Should the award fee based in the Base year on CLIN 0002 as well (per Page 37 of the RFP, Section 4.1.3, Section D, Volume II‐ Price, Paragraph 2)

See Answer to Question #4.

RFP # HSTS01‐11‐R‐OSH010 P00001 Attachment #1 ‐ Questions and Answers

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Question Answer

9 Section 4.1.3,

pg. 34 & Section C, (1) Staffing Plan‐ OSH Specialist Qualifications

The reference to GS‐0018. There are 10 categories of OSH Manager. Which category would be most applicable for this type of Specialist?

The Government is relying on industry's expertise to provide a Staffing Plan that outlines the staffing necessary for the Offeror to efficiently and effectively meet the requirements under the RFP. This plan should also address the technical proficiency of the proposed staff as it relates to the requirements under the RFP.

10 Is Program Manager 100% dedicated to this contract? There is no requirement that the Program Manager must be 100% dedicated to this contract, however, the Program Manager must be available to respond to TSA about contracted activities at any time. The Staffing Plan included with your proposal shall outline the amount of time that you propose the program manager be dedicated to this contract.

11 SOW 2.2 Should OSH Specialists be evenly disturbed in all MSC? The even distribution of OSH Specialist in all MSC's is not a requirement in the SOW. The Staffing Plan included with your proposal should propose a distribution of OSH Specialists as it would apply to your technical approach to meeting the requirements of the RFP.

12 Should pricing assume that office space and equipment will be provide by TSA for all personnel except Program Manager?

Section 6.1.1 of the SOW addresses this issue. Please note that it has been revised to stat that three (3) workstations/laptops will be provided f TSA H d t i f (4) S ti 6 1 1 f th SOWi i d tfor TSA Headquarters vice four (4). Section 6.1.1 of the SOWis revised to read: Limited office space, furnishings, computer equipment, and local area network access shall be provided by the Government. Three workstations/laptops will be made available at TSA Headquarters. One workstation will be available at each of the Mission Support Centers (MSCs) to be used as a shared base for the field contract OSH specialists.

Laptops with VPN capability will be issued to all Contractor staff. OSH‐ related test equipment will be made available at each of the field locations. Contractor will be responsible for maintaining TSA‐owned equipment issued for Contractor use, including calibration when necessary. Depending on your technical approach to meet the requirements of the RFP, additional staff may either telework from a home base operation or work within contractor provided space.

RFP # HSTS01‐11‐R‐OSH010 P00001 Attachment #1 ‐ Questions and Answers

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Question Answer

13 SOW 2.2 Can an OSH Specialist be located in other locations besides a MSC city? As stated in Section 5.5, Contractor employees performing Headquarters OSH Support shall be required to work at TSA Headquarters located in Arlington, VA or within a 20‐mile radius of TSA Headquarters when Government¬ furnished space is not provided. Contactor employees performing field support services shall be required to work at TSA Mission Support Centers identified in Attachment 4, or within the geographic locations serviced—when Government¬ furnished space is not provided.

14 Section II ‐ 2.4 Will monthly invoices require support documentation or will it be the monthly lump sum?

Invoices will require supporting documentation for all travel and ODC costs. The awarded contract monthly fixed price does not require supporting documentation, for invoices.

15 Section IV ‐ D.

Price, pg. 37

“Each offeror shall provide its burdening rate for direct labor (fringe, overhead, G&A).

Each proposal shall clearly delineate those parts of cost build‐up that are associated with team members/subcontractors”. Would the Government clarify if subcontractors are required to submit a sealed package?

The Government does not require a sealed package. You may provide one at your discretion.

16 Section 2.3 ‐

SOW

“Conducting a pilot study to apply the Ohio State University low‐back function test.”

Will the product necessary to conduct the pilot study be provided as Government furnished equipment?

As specified in Section 6.1.3 of the SOW, TSA OSHE will provide information on the TSA OSH Program, relevant DHS and TSA management directives, and other documentation and statistical data necessary for the execution of required services under the OSH support services contract.

RFP # HSTS01‐11‐R‐OSH010 P00001 Attachment #1 ‐ Questions and Answers

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Question Answer

17 Section IV ‐ 4.1.3

Section 4.1.3 instructs offerors to follow the SOW to the extent possible. However, the Evaluation Criteria listed on page 40 of the RFP for Section 1. Technical Approach, Paragraph a. (The extent to which the Offeror demonstrates their ability to efficiently and effectively manage TSA's OSHE support services program) while similar, does not match the Technical Requirements (subsection 4.1.1‐ 4.10) listed on pages 5 ‐15 of the Statement of Work (SOW). Should our technical approach demonstrate our ability to perform the services listed in paragraph a. of the evaluation criteria for Technical Approach, or those services listed in the Section 4 of the SOW for this Requirement?

Section 4.1.3 states "Responses should follow the Statement of Work to the extent practicable" considering the page limitation of the proposal. It is each offeror's responsibility to appropriately demonstrate to the Government that its proposal meets all of the Governmnet's requirements. As such, please note that the Evaluation Criteria listed on page 40 of the RFP for Section 1. Technical Approach will be evaluated as follows: (a) The extent to which the Offeror demonstates their ability to efficiently and effectively manage TSA's OSH support services program in the areas of program development and implementation as stated in the SOW, to include: workplace inspection and abatement, preliminary industrial hygiene monitoring and associated support services;

recordkeeping; mishap and incident investigation and reporting; training development, delivery, and other instructional assistance; policy development and implementation; program management evaluations;

and completion and refinement of work products initiated under previous contracts."

18 Section IV ‐ 4.1.3, C 4.0,

pg. 36

The Sample Inspection Report required by the RFP is limited to 5 pages. However, our reports for even the smallest of compliance inspections/program audits all exceed 5 pages. Would the government consider increasing the page count for the Sample I ti R t t 15 ? Al ld th t id dif i th

The maximum page limit to the Sample Inspection Report has been increased to a maximum of ten (10) pages. The Government will consider excerpts from a report only if those excerpts are meaningful and meet the i t t f f ll l i ti t h t ill bInspection Report to 15 pages? Also, would the government consider modifying the requirement to allow an excerpt from a report be submitted in lieu of the entire report to comply with required page limitations?

intent of a full sample inspection report, however, excerpts will be counted in the ten (10) page count. Section Iv ‐ 4.1.3, C 4.0, page 32 has been revised to state: Sample Inspection Report (limited to 10 pages).

19 Continuation of Block 20 on SF1449, pg. 3

& 4

The evaluation period for the Award Fee for the Base Period listed on page 18 of the RFP lists a 6 month period of performance of April 1, 2012 through September 30, 2012. However, CLIN 0002 of the base period lists a 7 month period of performance of March 1, 2012 – September 30, 2012. Should offerors propose an award fee for CLIN 0003 based on a six month or a seven month period of performance for the base period?

Section 2.5.4 (pg 18) of the RFP ‐ Distribution of Award Fee ‐ is corrected to read March 1, 2012 through September 30, 2012. Please note these dates are approximate and may shift based on award date.

20 Section IV ‐ 4.1.3, D. Price,

pg. 37

Page 37 of the RFP reads “The proposed award fee pool must be based on the fixed price portion only of CLIN 0001 et al.” However, the fixed price portion of the Base Period is CLIN 0001 and 0002. Please clarify.

Please see Answer to Question #5.

21 Section II ‐ 2.5.4, pg. 18

On Page 18, the RFP reads the percent of the award fee for the base period is 50%.

Given that there is only one award fee in the base period, shouldn’t this read 100%?

Yes. Section 2.5.4 (pg 18) of the RFP ‐ Distribution of Award Fee ‐ has been revised to read 100%.

RFP # HSTS01‐11‐R‐OSH010 P00001 Attachment #1 ‐ Questions and Answers

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Question Answer

22 SOW 4.5.10,

pg. 14

Page 14 of the SOW, section 4.5.10 requires the Contractor to conduct ergonomic assessments of staff workstations at TSA Headquarters‐related facilities in the National Capital Region. Could the Government provide historical data on the number of ergonomic assessments performed each year at TSA Headquarters?

On average, 30 ergonomic assessments are conducted each year for TSA Headquarters personnel in the National Capital Region, and each has taken no more than one hour to complete.

23 SOW 5.1, pg.

Page 23 of the SOW, Section 5.1 Deliverables, lists a “Project Plan Required in the Base Period” and reads that the due date is “Draft w/proposal”. We do not see that there is any instruction within the RFP to provide a Project Plan with the proposal. Can the government please clarify?

Section 5.1 (pg. 23) of the SOW has been updated to read "within 10 days after contract award".

24 Continuation of Block 20 on SF1449, pg. 3

& 4

Beginning on Page 3 of the RFP, the ODC and Travel CLINS list a NTE value. For evaluation purposes, does the government want offerors to use only the number provided or should we estimate our Travel and ODC expenses and provide our best estimate where appropriate?

There is no need to provide an estimate of Travel and ODC expenses with the proposal. As specified in Section 2.5.5.1, all reimbursable Contractor travel shall be authorized through the issuance of a task order executed by the Contracting Officer’s Technical Representative (COTR).

Additionally, Section 5.6 of the SOW states that the Contractor shall not exceed the travel ceilings established in the RFP. Section 2.5.5.2 states all requests for the use of ODC funds must be submitted in writing to the COTR and/or CO, as necessary. Requests must provide the reason for the purchase, estimated costs, and the timeframe for proposed purchase.

Contractor shall use the most cost efficient method of procuring the goods and/or services. The Contractor shall not exceed the ODC ceilings established in the RFP.

25 Continuation of Block 20 on SF1449, pg. 3

& 4

The “Schedule of Supplies/Services” contained in the RFP lists NTE amounts per year for ODCs and Travel. Should offerors apply applicable indirect burdens to these NTE amounts, or should offerors assume that the NTE amounts specified in the RFP are inclusive of all indirect loads?

The NTE amounts are inclusive of all approved indirect loads.

26 SOW 8, pg. 30 Page 30 of the SOW, item number 8, reads that “Offerors shall submit a Draft Quality Assurance Surveillance Plan”. Please clarify if this is the same document as requested in the RFP for a “Draft Quality Assurance and Control Plan”?

Draft Quality Assurance Survellance Plan has been deleted and replaced with Draft Quality Assurance and Control Plan thoughout the RFP.

27 Section II ‐

2.2.2 (12) &

(13) pg. 6

We see no requirement in the RFP to submit a small business subcontracting plan, however there was mention of a small business subcontracting plan under Special Contract Requirements at the industry day. Is it the Government’s intent that all offerors submit a small business subcontracting plan along with their cost proposals for the effort? Or, is it the Government’s intent to have such a plan developed and submitted for approval after award of the contract and during the Suitability or Transition phases of the resultant contract?

Yes. All Offerors must submit a small business contracting plan with their proposals. Page 35 of the RFP section (f) ‐ Use of Small Business has been updated along with page 41 & 42 Section V ‐ 5.1.2 (3)(f) Evaluation Factors ‐ Subcontracting Plan.

RFP # HSTS01‐11‐R‐OSH010 P00001 Attachment #1 ‐ Questions and Answers

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Question Answer

28 Section IV ‐

4.1.3 C 5.0,

pg. 36

The instructions for past performance on page 36 of the RFP request contact information for the Contracting Officer (CO), Contracting Officer's Technical Representative (COTR), and two (2) technical points of contact (POC). As the COTR frequently serves as a technical POC, is the government including the COTR as one (1) of the two (2) requested technical POC, or is the government requesting contact information for the COTR and 2 additional technical POC?

In the case that an Offeror submits information about past performance where the COTR is also considered to be a technical point of contact, and there are no more than two (2) technical points of contact available, the Offeror should so note that the contact information covers both COTR and technical POC and that there are not more than two (2) technical POCs available. As stated in Section IV 4.1.3(C)(5) (pg, 36) the Government is looking for similar or relevant past performance. Similar or relevant past performance efforts is defined by size, scope, complexity, and contract type.

29 Section II ‐ 2.5.27, pg. 27

Regarding Section 2.5.27 Transition, any contactor effort during the transition period will ultimately depend on the LOE provided by the incumbent. Can the government provide an expected level of effort for the incumbent during the transition period, so that offers can better estimate transition period costs and limit costs to the government?

No. Section 2.5.27 on page 27 of the RFP has been revised to include a Pre‐Transition and Transition Plan.

30 Section II ‐ 2.5.27, pg. 27

In Section 2.5.27 Transition, the RFP reads “performance on this contract beginning December 1, 2011”. Does the Government envision that both the incumbent and any new contractor will provide support simultaneously? Can you please clarify the intent?

During the transition period, it is anticipated that the incumbent will continue to perform work under the existing contract to minimize disruption.

31 Section II ‐ 2.5.27, pg. 27

In order to equally evaluate all offers, would the incumbent be required to price all support services into the three month transition period.

Each offeror is required to propose their own transition plan and price.

32 SOW 2 3 3 P t hi Wh th t t d h t i th ti i t d i t ti ith A ifi d ithi S ti 2 59 I t l ti hi f A i t32 SOW 2.3, pg. 3 Partnerships. Who are these contractors and what is the anticipated interaction with them? Will they be providing direction or taking any direction from the awardee?

Some of these service providers appear to provide overlapping support as requested in the SOW, also see below.

As specified within Section 2.59 ‐ Interrelationship of Associate Contractors ‐ "It is expected that contractors working under TSA contracts will have to work together under certain conditions in order to achieve a common solution for TSA. " Each contractor under the TSA OSH program takes direction from a Contracting Officer and the respective Contracting Officer's Technical Representative (COTR) and will not take direction or provide direction from the awardee of this RFP. Collaboration is necessary between the contractors on the TSA OSH Program to ensure that TSA receives the best services possible. The TSA OSH government team works together to ensure that overlap does not occur.

33 SOW 4.3.6, pg.

Page 7 Section 4.3.6 ‐ Training Workshops: This section describes the contractor performing logistics support. How is this different than the Partner firm referenced in Section 2.3 of the SOW?

See Answer to Question 32.

34 SOW 4.5.8, pg.

Page 13 Section 4.5.8 – Industrial Hygiene Monitoring: How is this different than the Partner firm referenced in Section 2.3 of the SOW?

See Answer to Question 32.

RFP # HSTS01‐11‐R‐OSH010 P00001 Attachment #1 ‐ Questions and Answers

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Question Answer

35 SOW 4.5.10,

pg. 14

Page 14 Section 4.5.10 ‐ Ergonomics Assessment: How is this different than the Partner firm referenced in Section 2.3 of the SOW?

See Answer to Question 32.

36 SOW 4.6, pg.

Page 15 Section 4.6 ‐ Program Evaluation: Is TSA looking to change the current system or is the intent to provide updates and address any new areas that may arise?

The requirements for "Program Evaluation" is outlined in Section 4.6 "Program Evaluation" of the Statement of Work.

37 SOW 5.1, pg.

Section 5.1 of the SOW has a deliverable product checklist. Are the Project Plan and the Quality Control Plan draft to be included with the proposal and included in 30 page limit?

Please see answer to Question #23 regarding the Project Plan. Please reference Section IV 4.1.3(C)(2) (pg.33) ‐ Draft Quality Assurance and Control Plan (Not Included in 30 page, but limited to NTE 5 pages) ‐ To be finalized NLT 30 days after award.

38 SOW 5.1, pg.

Please define what is required to be included in the Project Plan referenced in the RFP.

Is a draft of the Project Plan required to be included in the proposal?

Please see answer to Question #23.

39 Section IV ‐ 4.1.3, C pg. 32

Do the proposal cover and tabs count in the page count?

Please review Section IV ‐ 4.1.3 C pg. 32. "The following are excluded from the page limitation count: table of contents, cover letter, proposed Resumes of Key Personnel (resumes are limited to 2 pages each), Quality Assurance and Control Plan (limited to 5 pages), and the Sample Inspection Report (limited to 5 pages)." Submissions are electonic only, thus, there should be no tabs in the proposal.

40 Section IV ‐

4.1.3 A pg. 31

Can text in graphics be smaller than 12 point font as long as it is legible? Yes, however, text in graphics should not be smaller than 10 point font.

41 SOW 5 7 Pl id l t d i ti f th TSA S f t I f ti S t (SIS) Pl Att h t #4 t thi A d t P0000241 SOW 5.7, pg.

Please provide a complete description of the TSA Safety Information System (SIS). Please see Attachment #4 to this Amendment P00002.

42 SOW Will TSA provide an estimate for the number of brochures, posters, etc. that will be produced on an annual basis?

The actual number of brochures, posters, etc. varies from year to year.

Please review Section 4.4.2 Outreach in the SOW. This section provides an overview of the requirements. Also, please reference Section II 2.5.5.2 Other Direct Costs Information. "ODCs may include purchase of testing equipment calibration, copying and printing, and lab analysis, etc."

RFP # HSTS01‐11‐R‐OSH010 P00001 Attachment #1 ‐ Questions and Answers

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43 SOW How many training sessions will be required during the period of performance? Historically, there are six instructor‐led courses that are provided to airport safety and health personnel. Two of those courses are provided approximately nine (9) times per fiscal year at airports that offer to host for a group of 20‐25 participants each. The remaining four (4) instructor‐ led courses are offered to all airports on an as‐needed basis. Section 4.3.2 of the SOW states that the Contractor shall identify the need for formal OSH‐related training at TSA field organizations through requests, incident trending and analysis, or local implementation of programs, and shall communicate that need to TSA OSHE. Additionally, Section 4.3.6 requires the Contractor to provide support for the development and execution of one OSH workshop per year.

44 SOW Does TSA anticipate requiring an assessment or visit to each TSA facility during each year over the course of the period of performance?

Yes. Section 4.5.7 of the Statement of Work states that the Contractor shall, under the direction of TSA OSHE, conduct annual formal OSH inspections of every TSA Headquarters‐related facility and every TSA field location where TSA employees work.

45 Will TSA incorporate the contractors cost basis into the contract? No, this is a Firm Fixed Price award fee contract. The contractor will be required to perform the work required in the SOW for the Firm Fixed Price.

46 R l ti t th h h f th k i d t d i d f i t Th i l t f k d t d i Ch k i t d Ch k d46 Relative to the scope, how much of the work is conducted in secured areas of airports (baggage screeners), versus those conducted in public portions (security checkpoint screener)?

There is an equal amount of work conducted in Checkpoint and Checked Baggage operations at TSA facilities. In addition, please note that section

2.5.26 of the RFP outlines suitability determination for all contractor employees.

47 N/A Has the Office of Safety and Health provided services such as mode‐specific training for other modal personnel within TSA such as surface transportation inspectors? If not, is there a plan in place to do so over the course of this contract?

Mode‐specific services are currently provided under partner contracts. As stated in Section 2.2 of the SOW, coverage under this RFP is limited to Airports, HQ/Satelite locations, and MSCs/FAMS field offices. If OSHE expands service requirements under this contract to other TSA organizations beyond the list provided, a contract modification will be proposed.

48 Section II ‐

2.2.2 (12) &

(13) pg. 6

Are there specific small business subcontracting goals for this contract? Please see answer to Question #27.

RFP # HSTS01‐11‐R‐OSH010 P00001 Attachment #1 ‐ Questions and Answers

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49 Does TSA anticipate needing expertise beyond the 15 Occupational Safety and Health (OSH) Specialists presented as minimum staffing in the RFP? If so, what is the anticipated additional level of effort?

Section 4.1.3 states that the Staffing Plan must outline the proposed organizational structure intended by the Contractor to provide service coverage using these positions and maximizing the specialties of each OSH Specialist selected for these positions to ensure that all requirements outlined in the SOW can be met.

50 SOW 2.2, pg. 3 Please indicate which federalized airports are assigned to be supported by which TSA Mission Support Centers.

The MSCs are not strictly aligned to the TSA Area and Regional offices.

The staffing plan should provide assignment of personnel to Mission Support Centers that are efficient and effective to meet the requirements while being logistically sound and the most cost effective when considering travel and collaboration with other contract personnel.

Attachment 4 was provided to serve as a guide in this process and includes the TSA airport state locations, and hub/spoke relationships. As stated in Section 5.5, Contractor employees performing Headquarters OSH Support shall be required to work at TSA Headquarters located in Arlington, VA or within a 20‐mile radius of TSA Headquarters when Government¬ furnished space is not provided. Contactor employees performing field support services shall be required to work at TSA Mission Support Centers identified in Attachment 4, or within the geographic locations serviced—when Government¬ furnished space is not provided.

51 SOW 4.11, pg.

Page 18 Section 4.11 3rd bullet of the Statement of Work (SOW) states that each of the 15 OSH Specialists are to be assigned to a specific Senior Certified OSH Specialist. On page 19 in the OSH Specialist paragraph it states that each OSH Specialist "may" be assigned to a Senior Certified OSH Specialist. With six (6) Senior Certified OSH Specialists and 15 OSH Specialists to be assigned, how many OSH Specialists are to be assigned to each Mission Support Center Senior Certified OSH Specialist and to Headquarters?

Section 4.1.3 states that the Staffing Plan must outline the proposed organizational structure intended by the Contractor to provide service coverage using these positions and maximizing the specialties of each OSH Specialist selected for these positions to ensure that all requirements outlined in the SOW can be met.

52 SOW 4.11, pg.

18 ‐ 20

Is it anticipated that all the SOW items (industry hygiene surveys/trainings/accident investigations/SIS data entry/publication support and program management) should be completed with the referenced staff compliment on pages 19 and 20?

Yes, the Example Staffing Plan would accomplish all tasks. However, as stated in Section 4.1.3, the Staffing Plan must outline the proposed organizational structure intended by the Contractor to provide service coverage using these positions and maximizing the specialties of each OSH Specialist selected for these positions to ensure that all requirements outlined in the SOW can be met.

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Question Answer

53 N/A Do TSA's OSH needs at the airports fluctuate with changes in seasonal travel patterns and if so, should Offerors provide an adjusted level of effort in their approach and costing?

There is minimal fluctuation in airport requirements from an OSH perspective due to seasonal travel patterns, therefore it is not necessary to adjust level of effort in approach and costing.

54 N/A Who is the incumbent contractor? CACI 55 N/A What is the current staffing on this effort through the incumbent contractor? The minimum staffing of the current contract is included in the SOW

(Section C) provided in response to question # 2 as attachment 5.

However, Offerors are cautioned that the current SOW of this RFP encompasses additional requirements than the current contract.

56 N/A What is the current annual budget for the incumbent contractor? Please see Answer to Question #2.

57 Section II ‐

2.5.5.2, pg. 20 2.5.5.2, page 20 of RFP – states “only audit approved G&A may be applied to ODCs” what if a contractor’s G&A rates have not been audited by a government authority such as DCAA? May a contractor use a Material Handling rate if that is their customary practice for Travel and ODC’s?

Yes.

58 Section II ‐ 2.5.16, pg. 24

2.5.16, page 24 of RFP – Can the government provide a list of current permits and approvals to bidders?

Permits are only required for working on site on a permanent basis and vary by airport. If an offeror plans to work onsite, it will be responsible for the permits in that area.

59 Section II ‐ 2.5.17, pg. 24

2.5.17, page 24 of the RFP – Can the government provide what a typical Air Carrier Operating Permit and Lease might require for insurance coverage requirements?

See Answer to Question #59 above. Insurance is only required for onsite space use and varies by airport.

60 Section IV ‐ 4 1 3 C(3)(d)

Page 33 of RFP, item C.3(d) – Will we be permitted access to the incumbent staff as part f th t iti ?

Access to the incumbent will be coordinated and monitored by the G t P M d C t ti Offi ' T h i l4.1.3 C(3)(d),

pg. 33 of the transition process? Government Program Manager and Contracting Officers' Technical

Representative (COTR). The draft transition plan should be developed in a manner that provides for a successful transition from the incumbent to this contract. As specified in RFP Section 6.1.3 TSA OSHE will provide information on the TSA OSH Program, relevant DHS and TSA management directives, and other documentation and statistical data necessary for the execution of required services under the OSH support services contract.

61 Section IV ‐

4.1.3 C(3)(d),

pg. 34

Page 34 of RFP, item C.3(d) – Example of acceptable staffing – Does this mean that 24 FTE positions are anticipated? Can the government provide an estimate of the FTE support required for the graphics support indicated in SOW work area 4.4 Communications, specifically 4.4.2 – Outreach.

The number of FTE positions does not necessarily reflect the anticipated staffing level. The government was attempting to illustrate what it anticipates the Offeror may provide as a staffing plan.

RFP # HSTS01‐11‐R‐OSH010 P00001 Attachment #1 ‐ Questions and Answers

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62 Section II ‐ 2.5,

pg. 17 ‐ 18.

2.5.1 through 2.5.4 Award Fee and Performance Evaluation – in the Industry Day presentation it was stated that Award Fee would only be paid for performance that was over and above Satisfactory. We were unable to locate this language in the RFP. Is it the government’s intention that no fee be awarded unless contractor performance exceeds a satisfactory rating? In other words, if performance is rated Satisfactory, a Contractor will have only its costs reimbursed with no profit on its work?

The SOW Section 5.9 outlines what is acceptable. Award fee will be paid for evaluations rate above satisfactory. Also, see Answer to Question #5.