TechOps RFP Amendment 00002 Vendor Questions.pdf

TechOps Request for Proposal HSHQDC-11-R-00019 Amendment 00002 Responses to Vendor Questions

Ref # RFP Reference Question / Comment Category Response

1 Not provided

Our company is a certified small business who is very interested in the TechOps solicitation for the Department of Homeland Security. We offer a technical investigative video surveillance system which consists of IP cameras, servers and facial recognition software with alerting system which is accessible from a remote PC with a Web browser.

I understand the offeror can propose on either the audio or video category. Is the Offeror required to offer a complete system, or can we offer part of the video surveillance system, i.e.

Facial Recognition Software, Servers and Cameras? Proposal Categories

The offeror must meet the minimum requirements. Vendors must propose all products within either the audio or video category.

2 Not provided Was an RFI published to determine these specifications? Requirements An RFI was published on the Federal Business Opportunities website on July 9, 2009.

3 Not provided What contractors were consulted in determining these specifications? Requirements

No potential contractors were consulted in developing the requirements. These requirements were developed by a government working group of technical experts representing agencies across the government.

4 Not provided Do the representations and certifications have to be completed separately, or will a currently updated ORCA and CCR record suffice? Terms and Conditions A currently updated ORCA and CCR record will suffice.

5 Not provided Most of this equipment is already on GSA schedule. Why are separate contracts desired? General We are unable to respond to this question as it is not directly relevant to the RFP and its attachments.

6 Not provided Will award of contracts to a current GSA schedule holder affect the "price reduction" clause? General We are unable to respond to this question. Vendor specific price discussions are not appropriate at this time.

7 Not provided

I just called and left you a message but I had a quick question regarding going after this as a prime or sub contractor. I spoke with you back in August last year regarding this contract and I know that it is now released and we are working on our response. I have some Primes that we can work with on the contract but I didn’t know if we could go after this as a Prime or if it even made sense. We don’t touch any of the audio requirements but we have over 1000 different SKUs for cellular equipment and components and systems that we use today for Video Surveillance throughout the Federal Government. I didn’t know if this was enough to respond as a prime or not and didn’t know if you could talk about this but please let me know when you can. Requirements

The decision to propose as a prime or to team with other vendors is at the offeror's discretion.

8 Not provided

As part of this RFP I see no references to combination units of audio transmitters and audio recorders as desired by DHS.

These "transcorder" units have been manufactured by us and over 2500 have been delivered since 2003 to various Federal, State, and Local agencies, including DHS. Will you accept these devices under the audio category? They meet both your specifications for audio transmitters AND audio recorders.

Requirements Yes, these devices will be accepted.

9 Not provided We request a 30 day extension of response time to this RFP. The current response date discriminates against small businesses who do not have large proposal divisions. Extension

The Government will allow an extension. Proposals are now due Monday, April 4, 2011.

10 Section A.3 Contract Coverage, Paragraph 1, Page 2.

Regarding general scope, the Government advises in the aforementioned reference that the purpose of TechOps contract is to “provide a full array of compatible and interoperable technical investigative surveillance equipment.” Further, it is indicated that the “TechOps equipment included in the scope of this contract include, but are not limited to, the minimum standard configurations set forth in Chapter D, Attachment 2….” Will the Government consider proven technologies, which exceed the performance characteristics of the “minimum standard configurations from chapter D”, at a lower total cost of ownership, even though they are not based on radio frequency (RF) technology? Requirements No.

11 Section 2.2.8.2 Paper Copies, Paragraph 2, Page 66.

The instructions indicate “Tabs 1 through 8 are to be…” Should the instructions state “Tabs 1 through 6 are to be…” or is there a required tab 7 and 8 which are not detailed as sections 2.2.9.7 and 2.2.9.8 respectively? Format

The instructions should state Tabs 1 - 6. Please see the revised RFP page 66.

12 Section C.6.5 Water Resistance, page 26 Can the government please define “water resistant” from an IP ratings or other perspective?

I.e. splash, submersible, other. Requirements

Water resistance is defined as Ingress Protection (IP) 3 or better for liquid. This can be cross referenced with NEMA.

Responses to Vendor Questions

13 Section B.3.2 CLIN Pricing Spreadsheet Structure, page 6

The Government indicates on page 3 of the solicitation that the scope of the contract includes, but is not limited to the minimum standard configurations set forth in Chapter D, Attachment 2, Technical Requirements Compliance Matrix. Subsequently, Attachments 2a and 2b refer to specific technology definitions from section C.4 and C.5. When preparing CLIN’s and their associated pricing, would the Government prefer we place technology which exceeds the minimum standard configuration within the predefined third character (audio, video and service) or create additional CLIN’s which are more closely related to the offered technology? Pricing

Please place this technology within the predefined third character. Do not create additional CLINs.

14 Section B.3.1 CLIN Numbering Structure, page 4

Regarding IP Video, there is no CLIN within the third character generator for “IP Video Interface”, “IP Video Transmitter” or the like, referring to the wireless components of IP video defined in section C.3.1.2 IP Video Systems. Should that interface be addressed by another existing CLIN (I.e. 3 = transmitter variable power), should a unique CLIN be added to the RFP, or shall we include all necessary components for IP video in the “IP Camera” CLIN? The third option will not provide the Government with an accurate cost estimate, as the transmitter in question may often interface with multiple cameras (PTZ or other). Pricing

These would be considered accessories to the IP Video camera and would fall under the fourth character. This section of the RFP has been revised for clarity.

15 Section 2.2.10.2 Tab-2 Subcontracting Plan, Page 72

The section indicates that “all large business offerors are required to submit an acceptable small business …… subcontracting plan.” Does the Government require that small business prime contractors, who are teaming with a small or large business as subcontractors prepare the same? If not, shall the section be left blank or is other supporting data required by the Government? Small Business

Only large business prime contractors are required to submit a small business subcontracting plan. Small business prime contractors who are teaming do not have to prepare a subcontracting plan. Small business prime contractors shall simply indicate that they are small and that this section is not applicable.

16 Sec C.4.1.1, Para 2, Page 11 Is reduced bandwidth reduced Frame rate useful Requirements

Section C.4.1.1 identified the minimum required operating channel parameters; vendors are encouraged to propose additional operating channels that may be of benefit to the government.

17 Sec C.4.1.1, Para 4, page 11 The use of the word “only ”. Does this mean that Video Transmitters that cover more than one band are not acceptable in the medium and Variable power categories? Requirements No, devices may cover multiple bands.

18 Sec C.4.1.1.2, Page 12 I take it that we are talking about NTSC FM modulation standards here. 17MHz Bandwidth (CCIR 405-1) Requirements

The standard is National Television System Committee Standards for Over The Air Transmission.

19 Sec C.4.1.1.3, Page 12 No video input formats or frame rates have been specified. What compression format, MPEG- 2, H.264. Is HD desirable? Requirements

The government is seeking the vendor's proposed solution that satisfies solicitation requriements.

20 Sec C.4.1.1.4, Page 12 Is AAC digital audio useful? Is line level required? Requirements Yes ACC digital audio is useful. Yes, line level is required.

21 Sec C.4.1.1.5, Page 13 Is an input of 10-18 volts acceptable? Requirements The input should be 10 to 18 volts. Yes.

22 Sec G 4.1.1.7, Page 13 Are fans acceptable? Requirements The government is seeking the vendor's proposed solution that satisfies solicitation requirements.

23 Sec C.4.2, page 13 Is their a general requirement for diversity? Requirements The government is seeking the vendor's proposed solution that satisfies solicitation requirements.

24 Sec C 4.2.1, page 14 The -85dbm, is this for FM only or both. If both what code rate? Requirements For digital only. The coding rate is 8MHz, FEC 2/3 16QAM BER<2x10 -4

25 Sec C 4.2.1, page 14 I assume -25dbm. What is the maximum input level to the receiver? Requirements The government is seeking the vendor's proposed solution that satisfies solicitation requirements.

26 Sec C.4.2.2 What video compression standards are required? What video output formats? Requirements The government is seeking the vendor's proposed solution that satisfies solicitation requirements.

27 Sec C.4.2.6, page15 Can the Audio and Video levels be displayed on screen and adjust by touch pad? Requirements The government is seeking the vendor's proposed solution that satisfies solicitation requirements.

28 Section C.4.3 Can you confirm the bandwidth of the 1.7 & 2.2 GHz bands for the “in Band” repeaters. We believe that these bands have been reduced already which will effect the filters. Requirements

This cannot be confirmed at this time due to the sensitive nature of the repsonse. The requirement is for in band and cross band repeaters within the Federal spectrum.

29 Sec C4.4, Page 17 This section implies a single TX and RX per kit yet Attachment 3, page 1 ** states two transmitters. Requirements

This ambiguity has been resolved in a revised attachment 3, Price Evaluation Matrix. There is a single medium power transmitter.

Responses to Vendor Questions

30 Sect. 3.1.2

IP Video references WiFi and cellular. What are the specs for the WiFi radios? Do they need to be FIPS compliant and operate on assigned Gov’t frequencies or only Part 15? We did not find a compliance matrix for these radios. Should there be one? As for cellular, are we expected to include 3G/4G modems as a line item? Requirements

IEEE standard for WiFi. Proposed items must have AES 256 encryption.

They must operate on Government frequencies. There isn't a compliance matrix for WiFi radios or other accessories. The vendor may propose any accessories they think should be included in their solution.

31 Sect 4.1.1 So the legacy (analog) NTSC video links need to be encrypted? Requirements Yes, legacy NTSC video links need to be encrypted.

32 Sect 4.5.1 IP cameras are now available w/H.264 compression. Is that format acceptable? Also, is on-board storage/recording required? Requirements

Yes this format is acceptable and Yes on-board storage/recording is required.

33 Sect 4.6 Inasmuch as concealment requirements are not specified, how are correlated prices to be established? Requirements

See pages 5 and 6 of the RFP. Concealment prices are not part of the pricing model but are to be included as part of the vendor's proposed catalog pricing. Attachment 3 is for evaluation purposes only. Vendors are expected to submit complete catalog pricing in addition to completing the information in Attachment 3.

34 Sect. 5.3.1 For the stereo transmitter specs, since freqs are not provided, will you identify the bands (VHF, UHF, 900 mhz, etc) to ensure that offered product(s) will be compliant? Requirements The bands are the Federally authorized frequency bands.

35 C6.5 water resistance be accomplished by using a concealment? Most IP cameras as spec’s in Sect

4.5.1 do not have alarm input, BNC and RJ-45 connectors that are water resistant…unless you specify an outdoor PTZ camera Requirements Yes, water resistance may be accomplished in this way.

36 Pricing

When offering equipment solutions, will you accept multiple products for individual line items? If so, how would you require them to be included in the pricing section…perhaps on an addendum? Pricing No, only one item may be proposed per CLIN.

37 Not provided

My company's product meets some but not all of the technical requirements.

During my research this week I have found the RFP for Tech Ops which is very appealing to my company and I am trying very hard to gather all information needed to make the submittal date. Before I get too far I wanted to make sure that my efforts won't fall short because my product doesn't meet all of the requirements. Please let me know If I should proceed with the RFP. Thank you for your time.

Requirements The decision to submit a proposal is at the contractor's discretion.

38 Not provided What is the anticipated award date? Contracts The government anticipates award in the fourth quarter of FY 2011.

39 Not provided Do all products within a section (audio or video) have to be bid or can we choose specific products and CLIN type?

Proposal Requirements

Vendors may submit a proposal for audio or video or both. However, the vendor must propose all products within the audio or video category.

40 Not provided Can we recommend additional products that meet the specifications of the RFP and provide additional capability? Requirements Yes.

41 Not provided Do the radios need to support both COFDM and NTSC FM analogue modulations (I)? Requirements No.

42 Not provided

Is there a desire to have multimode radios? How important is the FM modulation to the proposal?

a. If analogue is not provided how is the vendor rated?

Requirements Regarding the multimode radios, the government is seeking the vendor's proposed solution that satisfies solicitation requirements.

43 Not provided How important is FM and CDL capability? Requirements

Frequency Modulation and Command Data Link compatibility are identified as examples of additional operating channel formats that may included as part of the vendor's proposed solution.

44 Not provided Is Analog FM reception capabilities required in addition to COFDM reception as implied in sections c.4.2 through c.4.2.3? Requirements

Analog Frequency Modulation is an example of additional formats that may be inlcuded as part of the vendor's proposed solution.

45 C.4.1.1 Video Transmitter Specifications We interpret two channels of audio and one channel of data based on the following statement. (Paragraph C.4.1 – provide two channels of audio and data). Is this correct? Requirements

Paragraph C.4.1 is an introductory paragraph and not a statement of requirements.

46 C.4.1.1.4 Transmitter Audio Subcarrier Characteristics Is there a preferred microphone? Requirements The government is seeking the vendor's proposed solution that satisfies solicitation requirements.

Responses to Vendor Questions

47 C.4.1.1.4 Transmitter Audio Subcarrier Characteristics Table C4.1.1.4 references a 1.5VDC mic Bias voltage. Is this a firm requirement of can this be tailored to the preferred or vendor supply microphone? Requirements No, the requirement is as stated.

48 C.4.1.1.5 Input Voltage Requirements Does the unit have to operate across the full 1-18 VDC range or can it be discrete between 1 and 18 VDC. Requirements

This should be 10-18 VDC. Please see revised Technical Requirements page 13.

49 C.4.2.1 RF Characteristics Table C.4.2.1 specifies a -85dBm RF sensitivity. For COFDM what modulation should be used to attain this sensitivity? Requirements The coding rate is 8MHz, FEC 2/3 16QAM BER<2x10 -4.

50 C.4.2 Video Receiver Specifications Do all the receivers require a built in monitor? Do all the receivers require FM demodulation? Requirements No for both.

51 C.4.2.2 /C.4.2.3

14. Is Analogue FM Receive capability required in addition to COFDM per the following subparagraphs?

a. C.4.2.2 Video Characteristics

b. C.4.2.3 Audio Subcarrier Characteristics

Requirements Analogue FM is not required.

52 C.4.2.6 Controls and Mechanical Requirements

What is the difference between a standard and “Setup Receiver”? Does the Brick Receiver require a built in monitor? There is only one receiver specified in the pricing matrix however there are referenced four separate configuration what are the differences:

a. Standard

b. Brick

c. Setup

d. Briefcase

Requirements

Standard and setup refer to briefcase and self contained receivers which contain a built in video monitor. The brick is a receiver which requires external input for power with no video monitor built in. Some items are not part of the pricing model but are to be included as part of the vendor's proposed catalog pricing. Attachment 3 is for evaluation purposes only. Vendors are expected to submit complete catalog pricing in addition to completing the information in Attachment 3.

53 C.4.3 Video Repeater Specifications

The specification assumes that a repeater has 4 receivers and 4 transmitters inside a single box? If COFDM systems are used can alternative solutions be provided involving digital multiplexing of 4 received signals into a single transmitter? Requirements

This paragraph has been revised to reflect a single receiver/transmitter pair.

54 C.4.3.1 Repeater Transmitter Specifications

The repeaters states that it must be capable of receiving 4 video signals and repeat through 4 high power transmitters. Is the goal to have a repeater to repeat a minimum of 4 separately video feeds from 4 separate transmitters? Requirements

This paragraph has been revised to reflect a single receiver/transmitter pair.

55 C.4.3.2 Repeater Receiver Specifications Is it assumed that in the case where 4 receivers are used that 4 filter assemblies would be used Requirements

This paragraph has been revised to reflect a single receiver/transmitter pair.

56 C.4.3.4 Power Connectors Can a standard be provided to better define “Weatherproof” requirement in this paragraph. Requirements Minimum IP 3 liquids.

57 C.4.2.2 Video Characteristics Please define the exact NTSC specification required? Requirements The specification is National Television System Committee Standards for Over The Air Transmission.

Attachment 4, Past Performance Information Contractor Performance Customer Survey Questionnaire: What is an acceptable number of questionnaires for submission?

Proposal Requirements

Please see Chapter E, Section 2.2.9.5 Tab 5 Past Performance Information (page 70). Please provide 1 survey to each of the firms you used as examples for the Corporate Experience factor.

59 Antenna requirements Are antennas to be included in the video transmitter and receiver units or are they to be considered a separate line item? Requirements They are separate line items to be included as accessories.

60 Chapter E, 2.2.9.5 Tab 5, Past Performance Information

a. This appears to be in conflict with Tab 3 as Tab 3 refers to products and not contracts, please clarify

b. Can a review be submitted from the D&B Open Ratings Report to satisfy this requirement?

Format a.The reference to Tab 3 is incorrect, it should be to Tab 4, Corporate Experience. Please see the revised RFP. b. No, a D&B Open Ratings Report is not acceptable for this requirement.

61 Not provided

In the second paragraph, below the bullet points, is it safe to assume that support for legacy formats such as analog NTSC may be accommodated by digital means; for example, an NTSC input to a COFDM transmitter. The same comment applies to C.4.1 on page 10. Requirements

The government is seeking the vendor's proposed solution that satisfies solicitation requirements for both.

62 On page 12, in table C.4.1.1.4

On page 12, in table C.4.1.1.4, transmitter audio subcarrier characteristics, we respectfully request a range of subcarrier frequency limits:

i. e. -- From 4.6 to 7.6 MHz.

Requirements The subcarrier frequency limits may not be changed because these are the Government's requirements.

63 On page 13, in table C.4.1.1.5

On page 13, in table C.4.1.1.5, the input voltage range is specified as 1 -- 18 VDC. We believe that this is a typographical error, and respectfully request that the operating voltage range be redefined. Requirements

This should be 10-18 VDC. Please see revised Technical Requirements page 13.

Responses to Vendor Questions

64 On page 13 in C. 4.2 it is stated that equipment provided under this contract must pair directly with existing microwave equipment, however no details of existing microwave equipment are furnished.

We respectfully request that complete list of existing manufacturers equipment with which equipment supplied under this contract must be compatible. Requirements No, this cannot be provided due to operational security concerns.

65 On page 14, in table C.4.2.1 local oscillator radiation is specified as not to exceed -25 dB. Does this require that the local oscillator must be 25 dB below its nominal level at the receiver input connectors? Requirements

This requirement should read -25dBm. Please see revised Technical Requirements page 14.

66 On page 14 in table C.4.2.2 the use of an analog FM demodulation appears to be specified for NTSC transport. Is the use of an NTSC encoder feeding a digital wall COFDM modulator considered acceptable. Requirements

The government is seeking the vendor's proposed solution that satisfies solicitation requirements.

67 General Question Our company will be bidding in the Video category. Do we have to bid and price each item in that category (e.g., IP camera)? Or can we just bid on selected products in the video category? Requirements

Vendors may submit a proposal for audio or video or both. However, the vendor must propose all products within the audio or video category.

68 Section C, Paragraph C.4.1.1, Pages 11-12

Our reading of the RFP shows requirements for both digital (COFDM) and analog (“NTSC”) transmitters, receivers, and repeaters. Is this correct? If correct, the Video Pricing Matrix in Attachment 3 is incomplete as it only accounts for the 4 models of digital transmitters and not the three models of analog transmitters. Requirements

Some items are not part of the pricing model but are to be included as part of the vendor's proposed catalog pricing. Attachment 3 is for evaluation purposes only. Vendors are expected to submit complete catalog pricing in addition to completing the information in Attachment 3.

69 Section C, Paragraph C.4.1.1, Pages 11-12

The referenced paragraph states that “A minimum of three (3) models of COFDM Video Transmitters shall be made available: Video Transmitter, Medium Power; Video Transmitter, Variable Power; Video Transmitter, High Power.” In paragraph 4.1.1.1, there is also mention of a Low Power Video Transmitter. Does this mean that the successful bidder must bid on the 3 stated video transmitters and optionally offer the Low Power one? Requirements

Yes, the contractor must make available, at a minimum, the 3 stated video transmitters. If the low power transmitter is offered, it must meet the requirement in C.4.1.1.1 COFDM Transmitter RF Characteristics.

Vendors are encouraged to review all evaluation attachments when considering selecting specific items for principal product offering.

70 Section C, Paragraph C.4.1.1, Pages 11-12

For both analog and digital video transmitters, there is a product titled “Variable Power Model”. Does this imply that the power is infinitely variable (presumably by the operator) between the upper and lower limits, or is it acceptable to have 2 settings, one for the lower limit and one for the upper limit? Requirements

The government is seeking the vendor's proposed solution that satisfies solicitation requirements.

71 Section C, Paragraph C.4.1.1.5, Page 13 The referenced paragraph states that the Input Voltage shall range from 1-18 VDC. Is this a typo? Shouldn’t it read from 11-18 VDC? Requirements

This should be 10-18 VDC. Please see revised Technical Requirements page 13.

72 Section C, Paragraph C.4.2.6, Page 15 The referenced paragraph uses the terms “Standard” and “Setup” receiver models, but these terms are not defined anywhere. Can you provide a description/definition of these 2 models? Requirements

Standard and setup refer to briefcase and self contained receivers which contain a built in video monitor. The brick is a receiver which requires external input for power with no video monitor built in.

73 Section C, Paragraph C.4.2.7, Page 15 Receiver models are listed as “Briefcase Kit” and “Brick” without any definition or description.

Can you provide this information? Requirements

Standard and setup refer to briefcase and self contained receivers which contain a built in video monitor. The brick is a receiver which requires external input for power with no video monitor built in.

Section C, Paragraph C.4.4, Page 17 and Chapter D, Attachment 3 Price Evaluation Matrix

Paragraph C.4.4 defines the “Video Kit” as a transmitter (COFDM Medium Power), receiver, antenna, and cabling in a water resistant case. However, in Attachment 3 Pricing Matrix, the “**Video Kit” is defined as a receiver, variable power transmitter, medium power transmitter, and cables in a storage case. This is a significant difference in definition/description. Requirements

The definition of the Video Kit in Attachment 3 has been refined. Please see the revised Attachment 3, Price Evaluation Matrix.

75 Section A, Paragraph A.3, Page 2

A. Can you more clearly define “multiple concealment options” for both audio and video?

B. Also, please define Ancillary Services relating to the “engineering for construction of concealments”.? C.

Does this mean DHS employees are being trained to make concealments? Or that concealments are only designed, but not constructed? Requirements

A. Please refer to section C.3.2 for a description of concealments.

B. Ancillary services refer to the activities associated with the construction of concealments. C.

The services are associated with the contractor designing and constructing concealments. Training is related to the training of Government personnel on the use of equipment offered.

76 Section B, Paragraph B.3.2, Page 6 Regarding CLIN Numbering Structure for Labor, can you add categories for “Designer” and/or “Artist” for concealment design and construction? Pricing

Please incorporate these labor categories into the existing CLIN structure where appropriate for your solution.

Responses to Vendor Questions

77 Section C, Paragraphs C.3.1.1 and C.3.3, Pages 9-10

The referenced paragraphs state that “Due to the sensitive nature of the concealments, DHS will not provide a listing of concealment types.” In addition, there is no provision in the pricing matrix for concealment costs. How is DHS going to evaluate a successful bidder(s) in the concealment category? Requirements The Government has provided its evaluation criteria in Part 3 of the RFP.

78 Section C, Paragraph C.4.6, Page 22

The referenced paragraph states “Offerors shall provide a list of covert concealments cross-referenced to the equipment categories.” Can the requirement be more specifically stated as concealments come in so many shapes, sizes, and purposes? Requirements

The government is seeking the vendor's proposed solution that satisfies solicitation requriements.

79 Section C, Paragraph C.4.1, Page 10 Is it possible to provide a definition or description for the term “NTSC spectral mask”? Requirements Please refer to the term in the National Television Systems Committee Standards (NTSC) for Over the Air Transmissions standards.

80 Section C, Paragraph C.4.1.1.2, Page 12

The requirement is for VSWR up to 3:1 over all phases. This is a specification we have never seen before. Can this be better explained as the industry standard is 2:1 for analog RF transmitters? Requirements

The requirements as provided in the RFP are the Government's requirements.

Section C, Paragraph C.4.1.1.7, Page 13 and Paragraph C.4.3.5, Page 17

The maximum volume requirement is 40 cubic inches (including the heat sink). Does the volume include the connectors identified in Section C.4.1.1.9, page 13? Requirements No.

Section C, Paragraph C.4.1.1.5, Page 13 and Paragraph C.4.2.4, Page 14 Is the maximum input power 18 VDC for transmitters and 16 VDC for receivers? Requirements The power should be 10 - 18 VDC for both.

83 Section C, Paragraph C.6.5, Page 26 Does the water resistance requirement apply to the IP cameras, without an enclosure? Requirements No.

84 Section C, Paragraph(s) C.4.1.1, Pages(s) 11

3rd paragraph states “ A minimum of three (3) models of COFDM Video Transmitters shall be made available:

-Video Transmitter: Medium Power -Video Transmitter: Variable Power -Video Transmitter: High Power However, in C.4.1.1.1 COFDM Transmitter RF Characteristics table, there are four (4) models listed:

-Low Power Model -Variable Power Model -Medium Power Model -High Power Model Which is correct?

Pricing

An offeror must make available, at a minimum, the 3 stated video transmitters. If the low power transmitter is offered, it must meet the requirement in C.4.1.1.1 COFDM Transmitter RF Characteristics.

Vendors are encouraged to review all evaluation attachments when considering selecting specific items for principal product offering.

85 Section C, Paragraph(s) C.4.1.1.5, Pages(s) 13 Input Voltage Requirements table identifies the Input Voltage to be between 1 – 18 VDC.

Please verify that the range of 1-18VDC is correct? Requirements The power should be 10 - 18 VDC.

86 Section C, Paragraph(s) C.4.2.6, Pages(s) 15 References are made to “Standard” receivers and “Setup” receivers. What is the difference between a “Standard” receiver and a “Setup” receiver? Requirements

A standard and setup refer to briefcase and self contained receivers which contain a built in video monitor. The brick is a receiver which requires external input for power with no video monitor built in.

87 Section C, Paragraph(s) C.4.2.8, Pages(s) 16 References are made to “Standard” receivers and “Setup” receivers. What is the difference between a “Standard” receiver and a “Setup” receiver? Requirements

Standard and setup refer to briefcase and self contained receivers which contain a built in video monitor. The brick is a receiver which requires external input for power with no video monitor built in.

88 Section C, Paragraph(s) C.4.3.6, Pages(s) 17 The paragraph states “..with standard pole and wall mount brackets.” Please define what a standard pole is? Metal, wood? Diameter? Min/max diameter? Requirements

Section C.4.3.6 of the Technical Requirements identifies the standard brackets associated with a NEMA box.

89 Section C, Paragraph(s) C4.5.1.6, Pages(s) 20

DC power states “…shall use an input voltage of either 12VDC.”

Statement implies that there is another input voltage requirement/option but none is stated.

Is the input requirement only 12VDC?

Requirements Either 12 volt DC or power over ethernet is acceptable. Please see the revised Technical Requirements page 20.

90 Section C, Paragraph(s) C.6.5, Pages(s) 26

Paragraph states that “All Transmitters, Receivers, Cameras and Repeaters shall be water resistant.”

Define water resistant? Is there a minimum IP rating required?

Requirements Minimum IP 3 liquids.

91 Section H Part 2, Paragraph(s) 2.2.10.2, Pages(s) 72

Please clarify the threshold for the large and small businesses referenced in the subcontracting plan. If a small business is submitting their own manufactured products does this Subcontracting plan apply? Small Business

The threshold for large businesses is over 750 employees in accordance with the NAICS code 334220. Small businesses do not have to submit subcontracting plans.

Responses to Vendor Questions

92 Section H Part 2, Paragraph(s) 2.2.8.4, Pages(s) 67 This paragraph states that the email copy will constitute the official copy for timely receipt.

Please confirm that the hard copies do not have to arrive by the RFP deadline Proposal Instructions

The hard copies and CD copies of vendor proposals need not arrive by the proposal submission deadline. However, vendors should make every effort to ensure the hard copy arrives at the DHS delivery location prior to the due date. Therefore, e-mail copies will constitute the official copy for timely receipt.

93 C.3.1.2, Paragraph 1, Page 9

This section describes IP Video systems and seems to reference only the IP camera itself with no description of the ancillary equipment required to support the IP camera system This does not appea to be consistent with other sections of the document such as the wireless COFDM and audio sections which reference some ancillary equipment such as transmitters, receivers and antenna connector requirements with their specifications. Reference is made to how the IP camera connects to services such as to a DSL modem, or Cellular system however there is no reference to the supply of the equipment that TechOps would have to obtain to connect to these types of data networks.

Can the text and scope of this document be expanded to include related and generally required major support components and devices which support the IP video camera, systems and concealments be included in an amendment? This would include what could be referred to as IP transmitters, data devices or wireless/cellular radios, which are required for the use of IP Cameras, systems and concealments. These items includes major system components such as Cellular Modems & Routers, 802.11 Routers, 802.11 access points, Ethernet Switches, NVR or DVR Devices, DSL Modems, Cable Modems, 802.11 Routers and similar.

Also ancillary items such as video management software, recording devices, display devices, enclosures, antennas, cabling, power supplies, power control devices, connectors, mounting Requirements

The requirements as provided in the RFP are the Government's requirements. Vendors must propose all products within either the audio or video category. Within the requirements for IP video, only the camera is required. All other items are considered attachments or accessories.

94 C4.5, Paragraphs 1, Pages 17 – 22

If language is added as described above, in our first question can descriptions and specifications be added to this section of the document which would at a minimum include a basic outline of items such as IP transmitters, data devices, modems, cellular modems and/or radios? As examples this equipment could be outlined as shown in the following examples:

Cellular transmission equipment:

• Cellular unit for CDMA/GSM

• Backward compatibility with standard cellular network technologies

• Must include 100 base-T RJ-45 network connector

• LED Indicators for power and activity

• Embedded intelligent operating system

Routers:

• Capable of configuring VPN connections of a certain requirement

• 4 LAN Ports

• 1 WAN Port

• Minimum on board memory requirements

• Capable of communication or radio card addition in the 802.11 A/B/G/N Bands

Etc.

Requirements

The requirements as provided in the RFP are the Government's requirements. Vendors must propose all products within either the audio or video category. Within the requirements for IP video, only the camera is required. All other items are considered attachments or accessories.

95 C.3.1.2, Paragraph 1, Page 9

If language is added regarding related and generally required major support components items as described in our first question are added, how should these be classified? Can language, standards, specifications or classifications be added to encompass these item types for reference in our response? Requirements

The requirements as provided in the RFP are the Government's requirements. Vendors must propose all products within either the audio or video category. Within the requirements for IP video, only the camera is required. All other items are considered attachments or accessories.

Responses to Vendor Questions

96 C.3.1.2, Paragraph 1, Page 9

If language is added regarding ancillary items as described in our first question are added, how should these be classified? Can language, standards, specifications or classifications be added to encompass these item types for reference in our response? Requirements

The requirements as provided in the RFP are the Government's requirements. Vendors must propose all products within either the audio or video category. Within the requirements for IP video, only the camera is required. All other items are considered attachments or accessories.

97 C.4.5.1 Paragraphs 1 – 3, Pages 17 – 22

This section describes a camera model that appears to be obsolete. The following questions are intended to allow acceptable responses to current model cameras from alternative manufacturers. Requirements

We are unable to provide a response at this time as this statement is not a question.

98 C.4.5.1.1, Camera Input/Output Requirements, Page 18 Alarm and other ports: Can the requirements for RS-232 and RS-485 ports be removed. Requirements No, this is a government requirement. The requirement for the RS-242 and RS-485 ports remains.

99 C.4.5.1.1, Camera Input/Output Requirements, Page 18 Video output: can the requirement for a BNC connector be removed? Requirements No, this is a Government requirement. The requirement for a BNC connector remains.

100 : C.4.5.1.6, Electrical Requirements, Page 20 DC Power: Can the option for a 24VDC input voltage be added Requirements The government is seeking the vendor's proposed solution that satisfies solicitation requirements.

101 C.4.5.1.6, Electrical Requirements, Page 20 DC Power: Can the option for stripped wire and/or rectangular power connector be added. Requirements The government is seeking the vendor's proposed solution that satisfies solicitation requirements.

102 C.4.5.1.6, Electrical Requirements, Page 21 Composite Video Output: Can the section be removed if the BNC connector requirement is removed this would be in conjunction. Requirements

No, this is a Government requirement. The requirement for composite video output remains.

103 C.4.5.1.7 Mechanical Requirements, Page 22 Camera Mounting; Can the option for alternative mounting methods be added to include “one or more standard or metric fasteners” Requirements

Potential vendors may offer solutions in addition to the minimum requirements listed in the Technical Requirements.

104 C.4.5.1.7 Mechanical Requirements, Page 22 Camera Dimension: Can the dimensions be increased to a maximum of 7.2” Wide x 7.7” tall. Requirements No.

105 C.4.5.1.7 Mechanical Requirements, Page 22 Weight: can the camera weight be increased to a maximum of 4.2 lbs? Requirements No.

106 C.4.6, Paragraph 1, Page 22

This section references “video concealments” and asks for respondents to provides a list of covert concealments cross-referenced to the equipment categories. There are no descriptions or details on concealments which is most likely due to security reasons.

Are respondents allowed to submit concealment information and pricing of any type and configuration? If we provide concealments which multiple types of concealments (i.e. IP camera concealment with cellular modem, antennas, environmental controls and etc) are we to cross reference this concealment to the closest available equipment via the use of the CLIN numbering system? If not please advise further on the cross-referencing system. If so in the above example would it be more appropriate to use CLIN 029X (First Year, Video, Concealment) or CLIN 025X (First year, Video, IP Camera) or some other combination of numbers and/or additional characters?

Pricing

Yes. Pricing for concealments must be submitted. Please see Section B.3 Pricing for guidance on how to include the concealments in the CLIN structure. Specific CLIN characters have been provided for concealments. The first example given is correct. (CLIN 029X (First Year, Video, Concealment)).

107 C.4.6, Paragraph 1, Page 22

In reference to the above question if vendors offer concealments that contain various combinations of components or features are we able to assume that we should sequentially number the CLIN items using the additional character section to encompass these configurations? Pricing Yes.

108 Part 2 Addendum 2.2.9.3 Tab 3, Paragraph 2, Page 68

Other offered products, In reference to question 106 this section outlines the government’s request for an entire catalog of products as they are related to sections C.4 through C.9. If language is added to the RFP (support and ancillary components such as IP transmitters, data devices or wireless/cellular radios required for the use of for IP video cameras, systems and concealments). Can this same language be added to this section allowing vendors to offer these types of products in the “other offered products” response? Requirements

The requirements as provided in the RFP are the Government's requirements. Vendors must propose all products within either the audio or video category. Within the requirements for IP video, only the camera is required. All other items are considered attachments or accessories.

Responses to Vendor Questions

109 Part 2 Addendum 2.2.9.3 Tab 3, Paragraph 4, Page 69

Offers proposal instruction section. This section states: “If the concealment crosses categories or uses a combination of categories, the response should be listed with the category in which the receiver is contained”

How should concealments that use IP Cameras or are inherently IP Video systems be classed as there is not generally a dedicated “receiver” device for these systems? As stated in the previous section of the RFP Section C.3.1.2, Paragraph, 1, Page 9 “…is typically accessed from an internet browser (Microsoft internet explorer) from a remote location….)

Pricing

If it is considered a concealment, it should be included in the CLIN structure as a concealment. Within the requirements for IP video, only the camera is required. All other items are considered attachments or accessories.

Part 3 Evaluation, 3.3.3.1, Product Offering, Paragraph 1, Section 1 outlines that the offeror’s entire suite of products and services complies with the technical requirements and standards in C.4 through C.9.

If additional language, specifications or requirements are added as we have requested in several locations in this document can this section be amended to encompass considerations of these additions? This additional language outlines required components or ancillary equipment for IP Camera system equipment.

Requirements

The requirements as provided in the RFP are the Government's requirements. Vendors must propose all products within either the audio or video category. Within the requirements for IP video, only the camera is required. All other items are considered attachments or accessories.

Part 3 Evaluation, 3.3.3.1, Product Offering, Paragraph 1, Section 4 outlines the offeror’s catalogue of other offered products and providing a “broad and extensive range’ of products….which meet standards of sections C.4 through C.9

If additional language, specifications or requirements are added as we have requested in several locations in this document can this section be amended to encompass consideration of these additions? This additional language outlines required components or ancillary equipment for IP Camera system equipment.

Requirements

Vendors must propose all products within either the audio or video category. Within the requirements for IP video, only the camera is required. All other items are considered attachments or accessories.

112 C.4.5 IP camera specifications Will IP cameras that utilize H.264 compression be acceptable? Requirements The government is seeking the vendor's proposed solution that satisfies solicitation requirements.

113 C.4.5 IP camera specifications Will IP cameras that incorporate a larger optical zoom lens be acceptable? Requirements The government is seeking the vendor's proposed solution that satisfies solicitation requirements.

114 C.4.5 IP camera specifications

Do the IP cameras need to meet IPv6 standards?

(We are aware that the Federal Government passed an ordinance that stated all IP devices must meet IPv6 by 2014)

Requirements No, but they should be upgradable to IPv6 standards.

115 C.4.5 IP camera specifications What VMS are they planning on using with the IP cameras as there is not one listed in the RFP? (Need to know for integration compatibility) Requirements

Vendors should propose solutions for Video Management Systems typical for Federal government use.

116 Section C – Technical Requirements, p. 8

A. Is the response limited to only equipment that meets all of the specifications published in Section C4 thru C9?

B. Should contractor also propose equipment which it believes benefits the government but does not meet the requirements as specified in Section C?

C. What evaluation criteria is in place if no vendor is able to meet all specifications for a given equipment category?

Proposal Instructions

A. Respondents are required to submit equipment that meets all specifications as defined in the Technical Requirements.

B. Respondents may submit special equipment functions, additional capabilities s and features, accessories, etc. to augment the primary equipment offered,(see page 6). C. There are no alternative evaluation criteria. Any issues that arise in the future will be addressed as appropriate.

Section C.4.1 Wireless Video Systems “Items shall be capable of operating in L Band (1.7 to 1.9 GHz), S Band (2.2 to 2.4 GHz), Dual (L & S) Band or C Band (4.4 to 5.0 GHz) frequencies.”, p. 11 Can you please confirm that the operating frequencies in L band are 1755-1850 MHz? Requirements The bands are Federally authorized bands.

Section C.4.1.1.1 COFDM Transmitter RF Characteristics,

p. 11

Table refers to “Low Power Model” Please confirm that the low power video transmitter is required and is subject to the same specifications and frequency bands as the other video transmitters.

Pricing

An offeror must make available, at a minimum, the 3 stated video transmitters. If the low power transmitter is offered, it must meet the requirement in C.4.1.1.1 COFDM Transmitter RF Characteristics.

Vendors are encouraged to review all evaluation attachments when considering selecting specific items for principal product offering.

Responses to Vendor Questions

Section C.4.1.1.2 describes an analog video transmitter However, Paragraph C.4.1 states that all transmitters will have COFDM capability and may provide legacy NTSC format as well, p. 12 Does DHS want any analog-only transmitters? Requirements

The government is seeking the vendor's proposed solution that satisfies solicitation requirements.

Section C.4.1.1 Video Transmitter Specifications “may include legacy NTSC format”, p. 12

Please confirm that this means a traditional FM transmission mode?

Is this what is referred to as the “NTSC Transmitter” in the compliance matrix?

Requirements Yes to both.

Section C.4.1.1.4 Transmitter Audio Subcarrier Characteristics: One Subcarrier Frequency Offset and Analog Audio Channel Two Subcarrier, p. 12

Statement: DVB-T transmitters and receivers typically do not put audio on subcarriers as the older FM transmitters have in the past. They compress the audio and create a Program Element Stream (PES) which is multiplexed into the transport stream along with the video prior to FEC and COFDM Does this refer to option of COFDM TX having optional mode for legacy analog format (FM transmission w/Audio FM/FM Sub-Carriers)? Requirements

Yes, the reference to analog based transmission formats refers to dual audio channels. Digital audio minimum requirements are listed in section C.4.1.1.4 under Digital audio.

122 Section C.4.1.1.5, Input Voltage Requirements, p. 13

Section C.4.1.1.5. states 1-18V.

Was the intent for this to be 11-18V?

Requirements The power should be 10 - 18 VDC. Please see the revised Technical Requirements pages 13, 14, and 17.

123 Section C.4.2 Video Receiver Specifications, p. 13

Our understanding of the requirement is that the video receiver must support analog transmitters even though elsewhere the RFP it is stated that analog modes for transmitters are optional.

Please confirm that the microwave receiver must support both COFDM and analog microwave transmitters.

Requirements The government is seeking the vendor's proposed solution that satisfies solicitation requirements.

124 Section C.4.2.6 RF Signal Strength Meter, p. 15

Section C.4.2.6 refers to “setup Receiver” and “standard Receiver.”

What are the definitions of these terms?

Requirements

Standard and setup refer to briefcase and self contained receivers which contain a built in video monitor. The brick is a receiver which requires external input for power with no video monitor built in.

Section C.4.2.6 Controls and Mechanical Requirements, Video Level Adjust- Adjustable throughout the required range by a recessed, front panel screwdriver potentiometer for all models.” , p. 15

We assume that this requirement can be accomplished by a potentiometer or by a local control panel.

Please confirm.

Requirements The government is seeking the vendor's proposed solution that satisfies solicitation requirements.

Section C.4.2.6 Controls and Mechanical Requirements, Audio Level Adjust- Adjustable throughout the required range by a recessed front panel screwdriver potentiometer for all models.”, p. 15

We assume that this requirement can be accomplished by a potentiometer or by a local control panel.

Please confirm.

Requirements

The government is seeking the vendor's proposed solution that satisfies solicitation requirements.

127 Sections C.4.2.6, C.4.2.7, C.4.2.8, p. 15 & 16

C.4.2.7 makes reference to "briefcase" and "brick" style receivers. C.4.2.6 and C.4.2.8 makes reference to "standard" and "setup" receivers.

Request clarification of distinction between briefcase, brick, standard and setup receivers.

Requirements

Standard…