SectionsLM_DRAFT.pdf

Proposal Submission Instructions

L.1.1. Proposals shall consist of a 15-minute video submission, a written price proposal, and an oral presentation.

L.1.2. STEP 1, Factor 1 - Video Submission showing Relevant Experience

L.1.2.1. Video Submission Instructions

L.1.2.1.1. The offeror shall submit a video that is no longer than 15 minutes in length/duration utilizing Youtube.com for the Government to access. Video content that extends beyond 15 minutes will not be considered in the evaluation. Videos may be marked public or private. By [DATE AND TIME], the Offeror shall send a YouTube link and password to Sandra Oliver Schmidt at Sandra.Schmidt@fletc.dhs.gov in order for DHS to access the video submission. The Contracting Officer will confirm receipt of Step 1 Video Submissions. Do not provide a shortened URL, such as youtu.be.

L.1.2.1.2. The Government requests the video to feature the Key Personnel or three (3) project team members who will be providing support under the resulting award.

L.1.2.1.3. Offerors shall provide sufficient information for the Government to determinet he level of confidence in the ability of the Offeror to perform the requirements of the SOW based on an assessment of relevant experience from the contractor. The Offeror shall demonstrate experience in accordance with Factor 1 evaluation criteria.

L.1.2.1.4. NOTE 1: The Government does not intend to evaluate the quality of the video submissions. Unnecessarily elaborate videos beyond that which is sufficient to present a complete and effective response to this solicitation are not desired and may be construed as an indication of the offeror’s lack of cost consciousness. Computer-generated graphics, background music, elegant sets, and so forth are neither necessary nor wanted. The Government strongly encourages Offerors not to invest significantly in the video submission. A smartphone video or other low-cost video production is encouraged.

L.1.2.1.5. NOTE 2: An offeror who includes in its proposal data that it does not want disclosed to the public for any purpose, or used by the Government except for evaluation purposes, shall prepare text confirming to paragraph (e) of the provision at FAR 52.215-1 Instructions to Offerors – Competitive Acquisition. This text may be displayed for the first thirty seconds of the video submission. This 30-second display will not count towards the 15-minute time limit.

L.1.3. Advisory Down-select Notification mailto:Sandra.Schmidt@fletc.dhs.gov

L.1.3.1.1. After the Government completes evaluation of Step 1 – Video Submissions, Offerors will receive an advisory notification. Offerors who are rated most highly for Factor 1 will be advised to proceed to Step 2. Offerors who were not among the most highly rated will be advised that they are unlikely to be viable competitors, along with the general basis for that opinion. The intent of this advice is to minimize proposal development costs for those Offerors with little chance of receiving an award. However, the Government’s advice will be a recommendation only, and those offerors may elect to continue their participation in the acquisition. The Government does not intend to provide debriefings after the completion of Step 1.

L.1.3.1.2. Failure to participate in Step 1 precludes further consideration of an Offeror.

Offeror submissions will not be accepted from Offerors who have not submitted Step 1 – Video Submissions by the due date and time stated in this solicitation.

L.1.4. Step 2 – Price Proposal and Oral Presentation Instructions

L.1.4.1.1. Price Proposal: The price proposal shall consist of two (2) documents: One

(1) Excel .xlsx file and one (1) Adobe PDF document.

L.1.4.1.1.1. The Excel .xlsx format document shall include a detailed pricing narrative and breakdown showing, at a minimum, the labor rates, hours, material costs, all overhead rates, and how these costs add up to the proposed price for each CLIN.

The file shall include a Summary Worksheet showing the proposed price of each CLIN in Section B. While certified cost and pricing data is not required, the detailed breakdown of your proposal is required in order to allow the Government to ensure both price realism and price reasonableness. It also allows us to ensure the applicable Wage Determination has been applied.

L.1.4.1.1.2. The Adobe PDF document shall contain the following documents: A signed SF-1449, Signed SF-30’s for all amendments issued, Completed Representations and Certifications (Section K).

L.1.4.1.1.3. Work completed under this contract is subject to the McNamara-O’Hara Service Contract Act. The applicable Wage Determination is 2015-4281 Revision Number 6, dated 5/8/2017. A copy of the most up to date Wage Determination can be found in Section J.

L.1.4.1.2. Oral Presentation

L.1.4.1.2.1. Offeror’s wishing to provide an oral presentation shall provide written notice via email to the Contracting Officer at Sandra.Schmidt@fletc.dhs.gov no more than two (2) days after receipt of the Government’s advisory notification.

mailto:Sandra.Schmidt@fletc.dhs.gov

L.1.4.1.2.2. The Government will provide at least eight (8) calendar days advance notice of the date, time, and location to the offering contractor. The presentations will be held at FLETC Cheltenham which is located at 4000 Commo Road, Cheltenham, Maryland. The order in which offers are scheduled will be randomly selected by the Government and all portions of the presentations will be recorded with the exception of the caucus amongst the offering contractor in the first hour and the Government caucus in the third hour.

L.1.4.1.2.3. The offering contractor’s attendees at the oral presentation may include up to three (3) persons, two (2) of which must be current employees of the prime contractor (not a proposed subcontractor or consultant) who will be involved in performance or oversight of the work after task order award. The Government requires at least one (1) of the persons intended to function as key personnel will participate in the oral presentation. Within two (2) calendar days of notice that the offering contractor has been invited to provide an oral presentation the offering contractor shall provide the Contracting Officer with the names of the people who will attend the presentation, their current employers, their intended roles on the contract, whether they are proposed as key personnel, and a completed form FTC- OSPR-17Z. An offering contractor will be invited to no more than one (1) oral presentation.

L.1.4.1.2.4. The Government will provide a white board, letter-size paper, and writing materials for the offerors attending the oral presentations. Offering contractors can expect the presentation will be conducted in a conference room with a table sufficient size to accommodate the offering contractor’s three (3) people, the evaluators, and potentially government advisors. The contractor shall not bring any computers, tablets, or smart phones into the oral presentation room, and shall not bring or distribute any written or electronic materials.

L.1.4.1.3. The Government intends for the oral presentation to proceed as follows—

L.1.4.1.3.1. FIRST HOUR. The Government evaluators will share a standard set of management/technical questions and a problem statement to the offering contractor involving issues the offering contractor should reasonably expect on this contract. The Government evaluator will leave the room to allow the offering contractor’s attendees to caucus among themselves to review the information. The offering contractor may prepare notes during this time for its own use during the second hour.

L.1.4.1.3.2. SECOND HOUR. The offering contractor will share its answers and problem resolution with the Government evaluators. It will also provide its prepared presentation to address its technical approach, key personnel qualifications, and Past Performance.

L.1.4.1.3.3. THIRD HOUR. The Government will caucus for up to a half-hour to identify any clarification it may require to understand the presentation. The final half-hour will be for any follow-up for the Government to ask any clarification questions of the offering contractor.

Basis of Award

M.1.1. Basis upon which selection will be made:

Factor 1: Video Submission Factor 2: Oral Presentation Factor 3: Price

M.1.1.1. Factor 1 is more important than Factor 2. When combined, Factors 1 and 2 are more important than price.

M.1.1.2. An award will be based on Best Value Tradeoff analysis.

M.1.2. Factor 1: Video Submission

M.1.2.1. The Government will assess its level of confidence that the contractor will successfully perform the requirements based on their corporate experience, considering matters such as—

M.1.2.1.1. Occupational Safety and Health Management: Ability to manage an employee safety and health management program for individuals who are working with and are exposed to hazardous materials; ability to manage a workplace safety program as it relates to general building safety, fire prevention devices, drinking water testing, machine operation, and firearms/ammunition handling.

M.1.2.1.2. Environmental Services: Ability to comply with required hazardous material control and management requirements; ability to properly perform hazardous substance spill response; ability to properly perform potable water system operation; ability to perform proper storm water management;

ability to perform proper pest management; ability to write and manage environmental management plans.

M.1.2.1.3. Warehouse Management: Ability to be completely responsible and successfully track, manage, distribute, and move materials; mail; recycling;

furniture; shipping/receiving.

M.1.2.1.4. Grounds: Ability to provide equipment and labor to successfully perform all grass mowing, landscaping, sidewalk clearing, snow/ice removal, fence repair, and retention pond management.

M.1.2.1.5. Pest Control: Ability to pest management for both interior and exterior areas;

ability to use the appropriate pesticides in accordance with referenced standards; ability to provide appropriate certified personnel to perform the work.

M.1.2.1.6. Firearms Facility Maintenance and Cleaning: Ability to independently maintain and clean an indoor firearms range for a minimum of seven (7) ranges and surrounding areas in accordance with appropriate property management, environmental, and safety regulations and procedures; ability to provide property servicing and management to indoor firearms range air handling, heating, and air conditioning systems.

M.1.2.1.7. Weapons Management: Ability to property secure, distribute, and account for firearms and ammunition.

M.1.2.1.8. Educational Aides: Ability to provide training assistance in the form of classroom set-up assistance, exam grading, student record maintenance, and document generation.

M.1.2.2. Oral Presentation

M.1.2.2.1. The Government will assess its level of confidence that the offering contractor will successfully perform all requirements in regards to the technical approach, management approach, and key personnel qualifications. Past Performance will also be evaluated. The Government will consider matters such as--

M.1.2.2.1.1. Attracting and retaining the right people with the right skillset.

M.1.2.2.1.2. Managing the contractor team, including prime contractor and subcontractor roles and responsibilities.

M.1.2.2.1.3. Performance of all required safety and environmental requirements, especially those involving hazardous materials.

M.1.2.2.1.4. Performance of the sensitive property management requirements in regards to firearms and ammunition.

M.1.2.2.1.5. Being continually responsive to the Government’s environment and needs.

Rating System

M.2.1. The table below shows the ratings the Government will assign in its evaluation of offers.

For Factors 1 and 2, the ratings will be assigned as a whole.

High Confidence The Government has high confidence that the offeror understands the requirement, proposes a sound approach, and will be successful in performing the contract.

Some Confidence The Government has some confidence that the offeror understand the requirement, proposes a sound approach, and will be successful in performing the contract.

Low Confidence The Government has low confidence that the offeror understands the requirement, proposes a sound approach, or will be successful in performing the contract.

M.2.2. Price will be evaluated for price realism and price reasonableness.

Incorporation of Aspects of Offer into the Task Order

M.3.1. One or more aspects of an offering contractor’s offer may be incorporated into the award resulting from this solicitation.

L.1.4.1.4.