J_C.1DRAFT.pdf

WORKLOAD AND HISTORICAL DATA

1. SQUARE FOOTAGE FOR RANGE AREAS TO BE CLEANED

This attachment provides information on the areas for each of the 25, 50, and 100 yard firearms ranges which require cleaning in accordance with Section 7 of Section C of the Contract

Specifications. Sketch SK-1 of this attachment shows the layout and dimensions of the ranges. Each of these ranges is fired on nearly every working day.

Ranges 1 through 4 each (25 yard ranges)

Range:

Cleaning and Control rooms:

Area behind bullet trap:

12 firing points each

7,964 S.F.

539 S.F

1,369 S.F

Ranges 5 and 7 each (SO yard ranges)

Range:

Cleaning and control rooms:

Area behind bullet trap:

25 firing points each

Range 6 (100 yard range)

Range:

Cleaning and control room:

Area behind bullet trap:

10 firing points

26,553 S.F.

816 S.F.

3,292 S.F.

19,556 S.F.

935 S.F.

1,145 S.F.

Section J: Attachment C.1.1

The number of work requests for repairs to systems within Building 5 average 32 per month.

Section J: Attachment C.7.1 identifies the preventive maintenance requirement for the systems within

Building 5.

Section J: Attachment C.7.2 identifies the equipment inventory in Building 5.

Section J: Attachment C.7.3 identifies the filter specifications and quantities for the air handling units in Building 5.

Section J: Attachment C.7.4 identifies the electrical and lighting systems within Building 5.

Move Orders: An average number of move orders is not available but the most move orders submitted has been 68 in one year.

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Section J: Attachment C.1.2

ACRONYMS, ABBREVIATIONS AND DEFINITIONS

Acceptable Quality Level (AQL): The allowable leeway from a standard that can occur before the Government will reject the specific service. The number of defects in a lot (or the maximum percent defective in a lot) that, for the purposes of sampling, may occur before the Government will affect the price computation system in accordance with the Performance Requirements Summary and the INSPECTION OF SERVICES Clause. An AQL does not allow the Contractor to knowingly offer defective service, but implies that the Government recognizes that defective performance sometimes happens unintentionally. As long as the percent of defective performance does not exceed the AQL, the service will not be rejected by the Government. The Contractor, however, must re-perform the defective service when possible. The AQL limits reduced payment to circumstances in which defective performance results in a measureable reduction in the value of services rendered.

Accountability: The basic obligation imposed by law, lawful order, or regulation, of a person to keep an accurate record of property, documents, or funds. The person having this obligation may or may not have actual possession of the property, documents or funds. Accountability is primarily concerned with maintaining records. As a minimum, these records should show debits, credits, and available balances on hand or in use. Records showing quantities due out and/or due-in are part of the accountability records.

Contractor accountability shall insure an accurate audit trail for each item of Government Furnished Property/General Services Administration (GSA) Vehicle Listing for which the Contractor is responsible.

Accountable Property: Any government furnished property that is valued more than $1500.00.

Authorized Government Representative: A government employee designated by name and/or position title to conduct liaison between the Contractor and the Contracting Officer (CO) on matters pertinent to this contract and is the CO’s authorized representative. Also referred to as the Contracting Officer Representative (COR).

Black Flag: The temperature is 90 degrees Fahrenheit or above. All outdoor FLETC training courses, to include physical conditioning, laboratory and practical exercises, will be modified as necessary to ensure that the training is conducted safely.

Complete Joint Inventory: A dual action process between the Contractor, COR, and the Property Administrator for the physical accounting survey of property and validation of hand receipt documents.

Contract Discrepancy Report (CDR): A form initiated by the COR when any service is judged unsatisfactory. The CDR is a formal, written document used to notify the Contractor of non-conformance or lack of performance of contract work. CDRs shall be executed by the assigned CO prior to transmission to the contractor.

Contractor: A supplier or vendor awarded a contract to provide specific supplies or services to the Government. The term used in this contract refers to the prime. Contracting Officer (CO): A person with authority to enter into, administer, direct and/or terminate contracts, and make related determinations and findings on behalf of the Government. Note: The CO is the only individual who can legally bind the Government.

Contracting Officer’s Representative (COR): An employee of the U.S. Government appointed by the contracting officer to provide technical guidance. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms, conditions or direction of the contract.

Section J: Attachment C.1.3

COR/Inspector Evaluation Schedule: A work sheet that shows what inspections are to be performed and on which days of the week or month. It is determined by the COR/Inspector before the start of each inspection period and provided to the Contracting Officer only. It is never revealed to the Contractor.

Contract Requirements: Specific tasks to be performed under the contract. The cost of a contract requirement includes the cost of all labor, fringe benefits, overhead, and profits associated with that particular requirement.

Contractor Receiving Report: A document initiated by the Contractor or Contractor employee(s), indicating that services have been performed or supplies have been received.

Customer Complaints: One of the criteria used to monitor the Contractor’s performance.

Daily Gym Issue: Students and staff are required to fill out a Daily Issue Card/FTC-ADM-50A (Part 9 Attachment 5) at the Uniform Issue window in Building 252. The contractor shall issue a daily issue to students and staff that are not permitted a permanent gym issue, this may occur multiple times in a day. The uniforms are to be turned in daily and the cards are cleared by the contractor.

Defective Service: A service output that does not meet the standard of performance associated with the contract.

Deliverable: Anything that can be physically delivered, but may include non-manufactured items such as meeting minutes or reports.

Exchanges: Exchanges are one-for-one swaps provided by the Contractor to students and staff due to incorrect sizes, wear and tear, and/or sewing repairs.

Facility: A separate individual building, structure, or other item of real property improvement, each item of which is subject to separate reporting and recording.

Fair Wear and Tear: The amount of damage, depreciation or loss that is expected to occur even when an item is used competently and with care and proper maintenance.

Guard Mail: Mail distributed throughout the Center via the Logistics Contractor using brown “guard mail” envelopes or blue “eyes only” envelopes. Envelopes are addressed to various recipients on Center at various Buildings. Postal stamps are not required for guard mail.

Inventory: A detailed list of all the items in open and unopened stock at all locations that includes nomenclature, sizes, quantities, unit of issue, dollar values, shelving location, building location, and minimum reorder points.

Inclement Weather: Weather consists of severe or stormy weather that includes thunder, lightning, rain, and hail. This also refers to Black Flag conditions.

Lot: The total number of product or service outputs in a surveillance period from which a sample is to be drawn and inspected to determine performance in accordance with the standard, as defined in the AQL column of the Performance Requirements Summary.

Non-Lethal Training Ammunition Protective Equipment: Non-Lethal Training Ammunition Protective Equipment (NLTAPE) shall be issued by the contractor at Building 830. The Enforcement Operations Division (EOD) shall send a NLTAPE Monthly Schedule to the COR and contractor for issuance of the NLTAPE. The Instructor shall be responsible for pickup and return of all NLTAPE. NLTAPE includes helmets, chest and throat protectors, jackets, and gloves.

Percent of Sample Found Defective: A determination made by dividing the number of defects by the sample size when the reject number has been equaled or exceeded. The resulting number is used to make an equitable reduction to the contract price for non-performance by the Contractor.

Performance Requirements Summary (PRS): A condensed listing of tasks, standards, AQL’s, surveillance methods, and the relative value of the services or products required by the PWS. The PRS identifies the key service outputs of the contract that will be evaluated by the Government to assure contract performance standards are met by the Contractor.

Permanent Gym Uniforms Issue (Students and Staff):

Students: Permanent Gym Uniforms Issues are for any student training programs requiring FLETC authorized physical techniques (PT) curriculum training and FLETC staff and Partner Organizations (PO) staff. Students will complete a Basic Gym Issue Form/FTC-ADM-51 (Part 9, Attachment 7) at the uniform measure if their training program requires a permanent gym issue. Staff will complete a Basic Gym Issue Form/FTC-ADM-51 and present it (along with their FLETC Identification badge at Building 680 for their initial issue. The Contractor shall provide the initial issues of permanent gym uniforms to students and staff at Building 680. The Contractor shall provide exchanges (multiple daily) for permanent gym uniforms for students and staff at Building 252.

Physical Inventory Count: A manual count performed to determine and document the on-hand sizes and quantities of an item or group of items.

Physical Security: Actions that prevent the loss or damage of Government property, Government employees, Contractors etc.

Property Control Plan (PCP): A plan that the Contractor is required to submit to the Government describing the management of Government Furnished Property (GFP) in their possession, as stated in Government Property Clause 52.245-1.

Quality Assurance: The Government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

Quality Control (QC): All necessary measures taken by the Contractor to assure that the quality of an end product or service meets contract requirements.

Random Sampling: A sampling method in which each service output in a lot has an equal chance of being selected for inspection. By this method of surveillance, a few individual items, selected at random, are examined and a conclusion drawn about the entire lot.

Recurring Services: A service identified in this contract as being performed on a recurring, periodic or standing basis.

Rework: A work process which, in the judgment of the CO/COR, is not of an acceptable quality level, and must be corrected or re-performed at no additional cost to the Government.

Safe and Serviceable: Safe and serviceable is the satisfactory operating and physical condition of the vehicle which is achieved only through such maintenance necessary to ensure dependable and mechanically efficient motor transport service.

Sample: One or more service outputs drawn from a lot. The number of outputs to be inspected under a Quality Assurance system.

Sampling: The generic term for various methods of selecting service outputs to be inspected under a Quality Assurance program.

Sampling Guide: The part of the surveillance plan which contains all the information needed to perform a random sample.

Survey: The contractor shall conduct a weekly inspection of all uniforms and equipment to determine the serviceability of the product. The contractor shall fill out a Survey Report/FTC-ADM-44 (Part 9, Attachment 8) and present it to the COR for approval and inspection.

Shuttle Bus: A vehicle that goes back and forth, between various designated locations.

Special Events: Tours, facility dedications, vendor demonstrations, headquarters visits, media visits, procurement site visits, and other similar events.

Subcontractor: One that enters into a contract with a prime Contractor. The Government does not have privacy of contract with the subcontractor.

Surveillance: Surveillance is the process of monitoring the Contractors performance by direct evaluation, observation, or other information sources.

Tally Checklist: The work sheets used to record the results of random sample inspections.

Technical Support Equipment (TSE): Technical Support Equipment is equipment issued to Instructors to support training classes conducted by PTD. The instructor shall complete a Physical Techniques Division (PTD) Instructor Issue Card/FTC-PTD-01 (Part 9, Attachment 9) and submit it to the contractor for the support equipment needed for each class. The Instructor is responsible for the pickup and return of all equipment. Examples of the training equipment are: Manikins, Medicine Balls, Gloves, Helmets, Ropes, Chest Protectors, batons, etc.

Uniform Issues: Uniform Issue is the process of providing students and staff with their authorized uniforms. The uniform issues are performed at Building 680 for staff and student uniforms, initial staff gym uniform issues, and initial permanent student gym uniform and GBE issues. Student and staff exchanges of gym uniforms occur at Building 252. The contractor shall issue student and staff uniforms and permanent gym and GBE issues in accordance with the Uniform Issue Allotment (Part 9, Attachment 16), applicable FLETC Directives (FDs) information provided by the students and staff on the applicable issue cards. At the time of the uniform issue, students and staff may physical try on uniforms to confirm correct sizing and fit.

Uniform Measure: A uniform measure is the opportunity for students to obtain sizing and fit information about their authorized uniforms. During the uniform measure, students will complete the FLETC Student Uniform Card/FTC-ADM-40 (Part 9, Attachment 10) to provide the Contractor with sizing information for each student. The contractor shall explain how the clothing sizes and how each uniform item fits, as well as the responsibility of the students to return all items in order to avoid having to reimburse the Government for unreturned items. The Contractor will assist the students in properly completing their uniform cards with the proper information. Information on these uniform cards are used by the Contractor to prepare student issues.

Uniform Return: Uniform returns are conducted for students to return their authorized uniforms at the completion of their training program. Uniforms, and permanent gym uniforms and GBE are returned at Building 680. At this time the contractor is required to ensure that all uniforms and GBE are returned. If any items are missing then the contractor must issue a Missing Items Invoice/FTC-ADM-38 to the student with notification of the payment process at www.pay.gov. At this time the students or staff can return the item or reimburse the Government for the missing item.

Using Activity: The agency/division requesting services that would be responsible for payment.

Work Day: The number of hours per day the Contractor provides services in accordance with the contract.

Work Order Request: The Work Order Request/FTC-FMD-1 (Part 9 Attachment 11) is used by the Government employees construction type of work being requested is within the scope, but not included in the cost of the Contract or when work being requested is to be completed by the Facilities Management Division (FMD).

ACOR Alternate Contracting Officer Representative ALM Asset and Logistics Management Division APC Accounting Processing Code APM Alternate Project Manager AQL Acceptable Quality Level ATF Alcohol, Tobacco and Firearms AUV Administrative Use Vehicles BSD Behavioral Science Division BOP Bureau of Prisons CAD Cheltenham Administrative Division CAW Cheltenham Advanced Weapons Branch CBP U.S. Customs and Border Protection CDR Contract Discrepancy Report CDT Cheltenham Driver Training Branch CFP Contractor Furnished Property CFR Code of Federal Regulations CIT Cheltenham In-Service Tactics Branch CITP Criminal Investigative Training Program LIN Contract Line Item Number CO Contracting Officer COR Contracting Officer Representative CTD Counterterrorism Division CTMD Centralized Training Management Directorate DDC Direct Digital Control DHS Department of Homeland Security DMD Driver and Marine Division DO Director’s Office DOJ Department of Justice EOD Enforcement Operations Division EPA Environmental Protection Agency ESPC Energy Savings Performance Contracting ESD Environmental and Safety Division

FAD Firearms Division FAR Federal Acquisition Regulation FD FLETC Directives FLETC Federal Law Enforcement Training Centers FMD Facilities Management Division FPS Federal Protective Service GBE Gun Belt Equipment GFE Government Furnished Equipment GFM Government Furnished Materials GFP Government Furnished Property GFS Government Furnished Service GFF Government Furnished Facility GSA General Services Administration HW Hazardous Waste ICE Immigration & Customs Enforcement IG Inspector General IOD Investigative Operations Division IRS Internal Revenue Service IT Information Technology LAN Local Area Network LGD Legal Division MSD Media Support Division MSDS/SDS Material Safety Data Sheet/Safety Data Sheets MOSS Microsoft Office Share Point Server NCIS Naval Criminal Investigative Service NPS National Park Service NSN National Stock Number NLT No Later Than NLTAPE Non-Lethal Training Ammunition Protective Equipment OCI Organizational Conflict of Interest OCH Office of Cheltenham Operations ODC Other Direct Costs OSHA Occupational Safety and Health Administration PAX Passenger(s) PBSOW Performance Based Statement of Work PCO Protocol and Communications Office PCP Property Control Plan PEEI Practical Exercise Equipment Issue PIPO Phase In/Phase Out PM Project Manager PO Partner Organization POC Point of Contact POL Petroleum, Oil and Lubricant POV Privately Owned Vehicle PRO Procurement Division PRS Performance Requirements Summary PTD Physical Techniques Division PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCM Quality Control Manager

QCP Quality Control Program RITD Regional and International Training Directorate Student SASS Student Administration & Scheduling System SCWR Service Contract Work Request SEM Security and Emergency Management Division SOP Standard Operating Procedures SRO Service Repair Order SSD Student Services Division TE Technical Exhibit TID Training Innovation Division TIGTA Treasury Inspector General for Tax Administration TM Technical Manual TMD Training Management Division TMP Transportation Motor Pool TRC Training Resources Coordination Division TSA Transportation Security Administration TSE Training Support Equipment USACID U.S. Army Criminal Investigative Division USCP United States Capitol Police USCS United States Customs Service USFS United States Forest Service USFWS United States Fish and Wildlife Service USMS United States Marshals Service USPP United States Park PoliceC-14 USSS United States Secret Service UIC Unit Identification Code VIP Very Important Person VMF Vehicle Maintenance Facility VMIS Vehicle Management Information Software WASDA Weapons and Ammunition Storage and Distribution Area

- 1 - Directive # 141-01

Revision # 01

Department of Homeland Security DHS Directives System

Directive Number: 141-01 Revision Number: 01

Issue Date: 8/11/2014

RECORDS AND INFORMATION

MANAGEMENT

I. Purpose This Directive establishes the Department of Homeland Security (DHS) Records and Information Management (RIM) Program and sets forth the policies for managing records regardless of medium, lifecycle stage, or environment.

II. Scope This Directive applies throughout DHS. It applies to Federal records, non-records used for reference, and personal records. Each Component may augment this Directive with more specific internal policies and procedures that are in alignment with DHS policy.

III. Authorities A. Title 44, United States Code (U.S.C.), Chapter 21, “National Archives and Records Administration,” Chapter 29, “Records Management by the Archivist of the United States and by the Administrator of General Services,” Chapter 31, “Records Management by Federal Agencies,” Chapter 33, “Disposal of Records,” Chapter 35, “Coordination of Federal Information Policy,” and Chapter 36, ”Management and Promotion of Electronic Government Services”

B. Title 36, Code of Federal Regulations (CFR), Chapter XII, Subchapter B, “Records Management”

C. Title 41, CFR, Subtitle C, Chapter 102, “Creation, Maintenance, and Use of Records”

D. Office of Management and Budget (OMB) / National Archives and Records Administration (NARA) Memorandum M-12-18, “Managing Government Records Directive”

E. DHS Delegation 04000, “Delegation for Information Technology”

Section J: Attachment C.1.4

- 2 -

Revision # 01

IV. Responsibilities A. Senior Agency Official:

1. Ensures that the Department efficiently and appropriately complies with all applicable records management statutes, regulations, and NARA policies.

2. Makes adjustments to practices, personnel, and funding as may be necessary to ensure records management compliance and support the business needs of the Department.

B. Chief Information Officer (CIO):

1. Establishes and oversees the RIM Program throughout the Department.

2. Appoints an official as the Chief Records Officer to lead and manage a Department-wide RIM Program.

3. Establishes RIM qualification requirements and training throughout the Department.

4. Provides for the seamless capture and storage of electronic records and associated metadata in DHS enterprise–wide systems and applications.

5. Ensures that records management and archival functions are addressed in the requirements development phase for the design, development, and implementation of new or significantly revised information systems.

6. Assists OMB in the performance of its functions assigned under the E-Government Act of 2002.

7. Ensures that system administrators do not disconnect or delete electronic mail stores and personal network drives or personal desktops and any other storable information technology (IT) device of departing personnel until proper receipt.

C. Chief Human Capital Officer (CHCO):

1. Ensures RIM training is included as a component of the in-processing procedures for all DHS personnel.

- 3 -

Revision # 01

2. Facilitates annual RIM training (as developed by the Chief Records Officer) for all DHS personnel.

3. Ensure that confirmation of records custodial transfer is received prior to out-processing of the departing personnel.

D. The General Counsel, Office of the provides notice to the CIO and other appropriate officials of the need to suspend records disposition requirements for litigation, Congressional inquiries, etc. and when suspensions have been lifted.

E. Chief Privacy Officer:

1. Establishes the policies for, and oversees, proper handling of record and non-record material containing Personally Identifiable Information (PII).

2. Examines new or updated records systems for privacy considerations.

3. Coordinates with the CIO to determine the requirements necessary to facilitate timely and accurate searches for Freedom of Information Act (FOIA) requests.

F. Component heads:

1. Implement the DHS RIM Program within their Components.

2. Designate a Chief Records Officer for the Component, who manages the RIM Program in accordance with this Directive and ensures proper records officials (records liaisons or custodians) are identified.

3. Obtain Component specific records retention schedules (via the Component Chief Records Officer) for all records within the Component.

4. Incorporate requirements for annual records training into contracts, as appropriate.

G. Records Management Policy Working Group (RMPWG):

1. Advises the CIO on RIM policy impact and effectiveness.

2. Provides recommendations to integrate functional policies and practices throughout the Department.

3. Is managed and led by the Chief Records Officer.

- 4 -

Revision # 01

4. Members include representatives from across the Department, as determined by the Chief Records Officer.

H. Records Leadership Council (RLC):

1. Advises the CIO on DHS-wide RIM policies and procedures.

2. Provides recommendations on requirements, standards, and practices for the DHS-wide RIM program.

3. Provides recommendations to the CIO on records management governance requirements for IT systems and records management activities, accomplishments, and risks within DHS.

4. Members include authorized representatives from OCIO’s Records and Information Management Program Office, each Operational Component, and the Federal Law Enforcement Training Center.

V. Policy and Requirements It is DHS policy to preserve all records in accordance with applicable statutory requirements that leverages economic advantages and provides a common basis among all Components. The Department has established the following requirements for all DHS employees.

A. Create, receive, and maintain official records providing adequate and proper documentation in support of DHS activities (Title 44, U.S.C., Section 3301).

1. Non-records are not retained beyond the usefulness of the records or when no longer needed for reference and should be kept separate from official DHS records.

2. Keep personal records to a minimum and separate from official DHS records. Personal files are excluded from the definition of Federal records and are not owned by the Government.

B. Ensure all records are properly maintained in all programs, projects, and administration efforts).

C. Print electronic records, including metadata, and file them in a paper records keeping system. If an Electronic Records Management System (ERMS) is available, file records in accordance with the requirements of that system.

D. Maintain records according to a designated DHS file plan, which allows for retrieval across the varied DHS missions.

- 5 -

Revision # 01

E. Provide appropriate training to new employees and annual training to current employees to ensure awareness of their responsibilities to maintain and safeguard DHS records.

F. Establish appropriate out-processing for departing employees and ensure that the program or process is established to review and adjudicate requests for the removal of records.

G. Create and/or Implement Record Schedules:

1. Where acceptable, apply the General Records Schedules (GRS), as approved by the National Archives and Records Administration.

2. For mission related records, follow the instructions for disposition of records as specified by the approved DHS, Component, or Enterprise Records Schedule and dispose of as authorized by that schedule.

3. In the absence of a Record Schedule, create DHS, Component, or Enterprise Record Schedules which specify disposition instructions for unscheduled records and submit to the National Archives and Records Administration for approval by the Archivist of the United States.

H. Implement a Vital Records Program.

I. Evaluate annually the RIM Program, including records disposition, responsibilities, training, and records maintenance.

QTY SAMS # Serial #

1 461159 1208PSE

1 461160 None 1 460997 Q2C05271179 1 None 6145V0604 1 None 37199

1 456309 1BQTWV1

1 456900 JCBFXV1

1 460025 DXP2XV1

1 460031 DXB2XV1

1 460032 DXD4XV1

1 460084 HWZFMN1

1 460978 HWZDMN1

1 460980 HWYFMN1

1 460303 F9BQSM1

1 460989 HWZ8MN1

1 460331 6WRVLN1

1 461004 1V3CKH1

1 460096 HXOFMN1

1 461005 1T3CKH1

1 461111 4FZ4XD1

1 461091 104218A 1 461092 757058 1 None 81580504 1 None None

21 None None 1 461928 140411 1 461929 140409 1 473502 150960 1 473503 150959 1 473504 150957 1 473505 150958 1 473501 150956 1 461932 140408 1 461930 140410 1 461931 140407

N/A None None 1 None None 1 None None 1 None None 1 None None 1 461110 64A060501125

1 461017 HD1084

1 461008 3281447 1 None 4285952 1 461108 151946

1 460985 TEB090014

2 N/A N/A

Computer, Dell, Optiplex 7010 w/monitor Computer, Dell, Optlplex 7010 w/monitor Computer, Dell, Optlplex 7010 w/monitor

Description

Aerosol Puncturing System Barcode Reader, Zebra

24 X 24 Storage Shed

Location

Computer, Dell, Optiplex 7010 w/monitor Computer, Dell, Latitude 6430 ATG w/monitor

Barrel Grabber Barrel Grabber

Computer, Dell, Optiplex 780 w/monitor Computer, Dell, Optiplex 780 w/monitor Computer, Dell, Optiplex 780 w/monitor Computer, Dell, Optiplex 780 w/monitor Computer, Dell, Optiplex GX780 w/monitor

HEPA Vac

Computer, Dell, Optiplex 780 w/monitor

HEPA Vac HEPA Vac HEPA Vac HEPA Vac

Drum Compactor Drum Containers for HazWaste Handcarts

Computer, Dell, Latitude D630 w/monitor Computer, Dell, Optiplex 780 w/monitor Computer, Dell, Latitude D630 w/monitor

Forklift, Kalmar, P8OCX w/monitor Forklift, Kalmar, E50 w/monitor

HEPA Vac HEPA Vac HEPA Vac HEPA Vac HEPA Vac

Networked 3 in 1 printers

Trackpad system Auto scrubber maching (range cleaning) Weight scale Weight scale X-Ray machine, Linescan system Heat stress monitor, Questemp

Office furniture

Computer, Dell, Optiplex 745 w/monitor

Pallet jack (mechanical) Pallet jack (manual) Pallet jack Pallet jack

5,50 behind 214

2,5,50,53

Section J: Attachment C.1.5

FLETC ID NUMBER

DEPARTMENT

QUANTITY

SURVEY REPORT AND RECOMMENDATIONS

(To be filled out by Assets & Logistics Management Division/Survey Review Board)

PROPERTY CHANGE ACTION

To:

Activity Code/Building/Location Code of Property

From:

Activity Code/Building/Location Code of Property

Signature of Property Custodian

Property Custodian Printed Name/Building/Room No.

Signature of Property Custodian

Property Custodian Printed Name/Building/Room No.

REVIEW OF SURVEY REPORT

Reviewed By: Title: Date:

FEDERAL LAW ENFORCEMENT TRAINING CENTER

SURVEY REPORT

ORIGINATOR (SIGNATURE & TITLE)

IN

V

D

IS

C O

N

DESCRIPTION

(Complete description, including manufacturer, serial no., model no., capacity) UNIT COST TOTAL COST

Date:

Condition of Equipment:

Recommendation and Comments by Supervisor/COTR:

Printed Name of Supervisor/COTR Signature & Title Date

Other Recommended Action:

Reason for survey:

Recommendations:

Approved/Disapproved By: Title:

Section J: Attachment C.1.6

FTC-ADM-44 (3/12) Page 1 of 2

CONTINUATION SHEET

DEPARTMENT ORIGINATOR (Signature & Title)

IN

V

D

IS

C O

N

DESCRIPTION

(Complete description, including manufacturer, serial no., model no., capacity) UNIT COST TOTAL COSTQUANTITY FLETC ID NUMBER

Section J: Attachment C.1.6

FTC-ADM-44 (3/12) Page 1 of 2

FEDERAL LAW ENFORCEMENT TRAINING CENTER

INVENTORY CONTROL FORM

TEMPORARY PERSONAL PROPERTY RECEIPT

Complete when property has to be removed or sent off-Center and when property is returned.

Issued to:

Employee's Printed Name Employee's Signature & Date

Organizational Unit: Building & Room No:

Phone Number: Activity Code:

Property Custodian's Printed Name Property Custodian's Signature and Date

PROPERTY DESCRIPTION FLETC NUMBER SERIAL NUMBER

SITE REMOVAL AUTHORIZATION

I hereby authorize the above named employee to remove the above specified property from the FLETC grounds on

Supervisor's Printed Name Supervisor's Signature and Date

I accept all liability associated with the removal of this/these property item(s).

Employee's Printed Name Employee's Signature and Date

Date Returned to Organizational Unit:

Sighted by:

(Date)

Property Custodian's Printed Name Property Custodian's Signature and Date

NOTE

Property must be returned to the FLETC within 12 months of removal from the FLETC; during annual physical inventory; or during inspection of the employee's div ision by the FLETC Office of Inspection and Compliance (ISP).

Copy 1 - Remains with property (to PC following return of property) Copy 2 - Remains with property custodian (to employee removing the property following return) Copy 3 - Remains with property custodian at time of property removal.

FTC-ADM-80 (7/12) Pa e 1 of 1 g

Section J: Attachment C.1.7

DEPARTMENT OF HOMELAND SECURITY

NON-DISCLOSURE AGREEMENT

I, an individual official, employee, consultant, or subcontractor of or to

(the Authorized Entity), intending to be legally bound, hereby consent to the terms in this Agreement in consideration ofmy being granted conditional access to certain information, specified below, that is owned by, produced by, or in the possession of the United States Government.

(Signer will acknowledge the category or categories of infonnation that he or she may have access to, and the signer's willingness to comply with the standards for protection by placing his or her initials in front of the applicable category or categories.)

Initials:

Protected Critical Infrastructure Information (PCII)

I attest that I am familiar with, and I will comply with all requirements of the PCII program set out in the Critical Infrastructure Information Act of2002 (CII Act) (Title II, Subtitle B, of the Homeland Security Act of 2002, Public Law 107-296, 196 Stat. 2135, 6 USC 101 et seq.), as amended, the implementing regulations thereto (6 CFR Part 29), as amended, and the applicable PCII Procedures Manual, as amended, and with any such requirements that may be officially communicated to me by the PCII Program Manager or the PCII Program Manager's designee.

Initials:

Sensitive Security Information (SSI)

I attest that I am familiar with, and I will comply with the standards for access, dissemination, handling, and safeguarding of SSI information as cited in this Agreement and in accordance with 49 CFR Part 1520, "Protection of Sensitive Security Information," "Policies and Procedures for Safeguarding and Control ofSSI," as amended, and any supplementary guidance issued by an authorized official of the Department of Homeland Security.

Initials:

Other Sensitive but Unclassified (SBU)

As used in this Agreement, sensitive but unclassified information is an over-arching term that covers any information, not otherwise indicated above, which the loss of, misuse of, or unauthorized access to or modification of could adversely affect the national interest or the conduct of Federal programs, or the privacy to which individuals are entitled under Section 552a of Title 5, as amended, but which has not been specifically authorized under criteria established by an Executive Order or an Act of Congress to be kept secret in the interest ofnational defense or foreign policy. This includes information categorized by DHS or other government agencies as: For Official Use Only (FOUO); Official Use Only (OUO); Sensitive Homeland Security Information (SHSI); Limited Official Use (LOU); Law Enforcement Sensitive (LES); Safeguarding Information (SGI); Unclassified Controlled Nuclear Information (UCNI); and any other identifier used by other government agencies to categorize information as sensitive but unclassified.

I attest that I am familiar with, and I will comply with the standards for access, dissemination, handling, and safeguarding of the information to which I am granted access as cited in this Agreement and in accordance with the guidance provided to me relative to the specific category of information.

I understand and agree to the following terms and conditions of my access to the information indicated above:

1. I hereby acknowledge that I have received a security indoctrination concerning the nature and protection of information to which I have been provided conditional access, including the procedures to be fo1lowed in ascertaining whether other persons to whom I contemplate disclosing this information have been approved for access to it, and that I understand these procedures.

2. By being granted conditional access to the information indicated above, the United States Government has placed special confidence and trust in me and I am obligated to protect this information from unauthorized disclosure, in accordance with the terms of this Agreement and the laws, regulations, and directives applicable to the specific categories of information to which I am granted access.

3. I attest that I understand my responsibilities and that I am familiar with and will comply with the standards for protecting such information that I may have access to in accordance with the terms of this Agreement and the laws, regulations, and/or directives applicable to the specific categories of information to which I am granted access. I understand that the United States Government may conduct inspections, at any time or place, for the purpose of ensuring compliance with the conditions for access, dissemination, handling and safeguarding information under this Agreement.

OHS Form 11000-6 (08-04) Page 1

Section J: Attachment C.1.8

4. I will not disclose or release any information provided to me pursuant to this Agreement without proper authority or authorization. Should situations arise that warrant the disclosure or release of such information I will do so only under approved circumstances and in accordance with the laws, regulations, or directives applicable to the specific categories of information. I will honor and comply with any and all dissemination restrictions cited or verbally relayed to me by the proper authority.

5. (a) For PCII - (1) Upon the completion ofmy engagement as an employee, consultant, or subcontractor under the contract, or the completion of my work on the PCII Program, whichever occurs first, I will surrender promptly to the PCII Program Manager or his designee, or to the appropriate PCII officer, PCII of any type whatsoever :·.

that is in my possession.

(2) If the Authorized Entity is a United States Government contractor performing services in support of the PCII Program, I will not request, obtain, maintain, or use PCII unless the PCII Program Manager or Program Manager's designee has first made in writing, with respect to the contractor, the certification as provided for in Section 29.8(c) of the implementing regulations to the CII Act, as amended.

(b) For SSI and SBU - I hereby agree that material which I have in my possession and containing information covered by this Agreement, will be handled and safeguarded in a manner that affords sufficient protection to prevent the unauthorized disclosure of or inadvertent access to such information, consistent with the laws, regulations, or directives applicable to the specific categories of information. I agree that I shall return all information to which I have had access or which is in my possession 1) upon demand by an authorized individual; and/or 2) upon the conclusion of my duties, association, or support to DHS; and/or 3) upon the determination that my official duties do not require further access to such information.

6. I hereby agree that I will not alter or remove markings, which indicate a category of information or require specific handling instructions, from any material I may come in contact with, in the case of SSI or SBU, unless such alteration or removal is consistent with the requirements set forth in the laws, regulations, or directives applicable to the specific category of information or, in the case of PCII, unless such alteration or removal is authorized by the PCII Program Manager or the PCII Program Manager's designee. I agree that ifI use information from a sensitive document or other medium, I will carry forward any markings or other required restrictions to derivative products, and will protect them in the same matter as the original.

7. I hereby agree that I shall promptly report to the appropriate official, in accordance with the guidance issued for the applicable category of information, any loss, theft, misuse, misplacement, unauthorized disclosure, or other security violation, I have knowledge of and whether or not I am personally involved. I also understand that my anonymity will be kept to the extent possible when reporting security violations.

8. IfI violate the terms and conditions of this Agreement, such violation may result in the cancellation of my conditional access to the information covered by this Agreement. This may serve as a basis for denying me conditional access to other types of information, to include classified national security information.

9. (a) With respect to SSI and SBU, I hereby assign to the United States Government all royalties, remunerations, and emoluments that have resulted, will result, or may result from any disclosure, publication, or revelation of the information not consistent with the terms of this Agreement.

(b) With respect to PCII I hereby assign to the entity owning the PCII and the United States Government, all royalties, remunerations, and emoluments that have resulted, will result, or may result from any disclosure, publication, or revelation of PCII not consistent with the terms of this Agreement.

I 0. This Agreement is made and intended for the benefit of the United States Government and may be enforced by the United States Government or the Authorized Entity. By granting me conditional access to information in this context, the United States Government and, with respect to PCII, the Authorized Entity, may seek any remedy available to it to enforce this Agreement including, but not limited to, application for a court order prohibiting disclosure of information in breach of this Agreement. I understand that if I violate the terms and conditions of this Agreement, I could be subjected to administrative, disciplinary, civil, or criminal action, as appropriate, under the laws, regulations, or directives applicable to the category of information involved and neither the United States Government nor the Authorized Entity have waived any statutory or common law evidentiary privileges or protections that they may assert in any administrative or court proceeding to protect any sensitive information to which I have been given conditional access under the terms of this Agreement.

DHS Form 11000-6 (08-04) Page2

11. Unless and until I am released in writing by an authorized representative of the Department of Homeland Security (if permissible for the particular category of information), I understand that all conditions and obligations imposed upon me by this Agreement apply during the time that I am granted conditional access, and at all times thereafter.

12. Each provision of this Agreement is severable. If a court should find any provision of this Agreement to be unenforceable, all other provisions shall remain in full force and effect.

13. My execution of this Agreement shall not nullify or affect in any manner any other secrecy or non-disclosure Agreement which I have executed or may execute with the United States Government or any of its departments or agencies.

14. These restrictions are consistent with and do not supersede, conflict with, or otherwise alter the employee obligations, rights, or liabilities created by Executive Order No. 12958, as amended; Section 7211 of Title 5, United States Code (governing disclosures to Congress); Section 1034 of Title 10, United States Code, as amended by the Military Whistleblower Protection Act (governing disclosure to Congress by members of the military); Section 2302(b)(8) of Title 5, United States Code, as amended by the Whistleblower Protection Act (governing disclosures of illegality, waste, fraud, abuse or public health or safety threats); the Intelligence Identities Protection Act of 1982 (50 USC 421 et seq.) (governing disclosures that could expose confidential Government agents); and the statutes which protect against disclosure that may compromise the national security, including Sections 641, 793, 794, 798, and 952 of Title 18, United States Code, and Section 4(b) of the Subversive Activities Act of 1950 (50 USC 783(b)). The definitions, requirements, obligations, rights, sanctions, and liabilities created by said Executive Order and listed statutes are incorporated into this agreement and are controlling.

15. Signing this Agreement does not bar disclosures to Congress or to an authorized official of an executive agency or the Department of Justice that are essential to reporting a substantial violation of law.

16. I represent and warrant that I have the authority to enter into this Agreement.

17. I have read this Agreement carefully and my questions, if any, have been answered. I acknowledge that the briefing officer has made available to me any laws, regulations, or directives referenced in this document so that I may read them at this time, ifl so choose.

Typed/Printed Name:

DEPARTMENT OF HOMELAND SECURITY

NON-DISCLOSURE AGREEMENT

Acknowledgement

Government/Department/Agency/Business Address Telephone Number:

I make this Agreement in good faith, without mental reservation or purpose of evasion.

Signature:

WITNESS:

Typed/Printed Name: Government/Department/Agency/Business Address Telephone Number:

Signature:

This form is not subject to the requirements of P.L. 104-13, "Paperwork Reduction Act of 1995" 44 USC, Chapter 35.

DHS Form 11000-6 (08-04) Page3

SUSTAINABILITY REQUIREMENTS IAW EXECUTIVE ORDER 13693

(a) Background. In March 2015, the President issued Executive Order 13693, Planning for Federal Sustainability in the Next Decade. Accordingly, this solicitation requires that the Contractor provide information allowing the Federal Law Enforcement Training Centers (FLETC) to evaluate and verify the environmental preferability characteristics of the chemical products, supplies, and materials required in performance of this contract. This solicitation also requires that the Contractor identify which products, supplies, and materials used under this contract shall contain recycled content, as mandated by the U.S.

Environmental Protection Agency (EPA) through EPA’s publication of the Comprehensive Procurement Guidelines (CPG). Finally, the Contractor is being asked to address federal recycling mandates by proposing a strategy to manage and enhance waste minimization and recycling within the FLETC Cheltenham Buildings.

(b) Definitions: Environmentally preferable means that a product or service has a lesser or reduced effect on human health and the environment when compared with competing products or services that serve the same purpose. Chemical products are the cleaning products, supplies, and materials required in performance of this contract. Recycled content products are products which are made with waste materials and by-products that have been recovered or diverted from solid waste.

(c) Helpful Resources: Useful guidance for identifying product brands having one or more environmentally preferable attributes can be found at EPA’s website, “Comprehensive Procurement Guidelines,” at http://www.epa.gov/wastes/conserve/tools/cpg/. The Contractor is also directed to the General Service Administration’s (GSA) “Green Procurement Compilation”, found at https://sftool.gov/greenprocurement. Please note that contractors are not permitted to purchase off of the GSA’s Federal Supply Schedule, which is reserved for government agencies; however, these GSA materials may provide the Contractor with an additional source of potentially compliant product brand names.

(d) Mandatory and Desirable Characteristics--Chemical Cleaning Products: The FLETC has established both Mandatory characteristics and Desirable characteristics for evaluation of five (5) representative categories of chemical cleaning products.

(1) Mandatory (i.e., “Pass/Fail”) characteristics are those that must be achieved by the products.

(2) Desirable characteristics are those that, to the degree achieved by a product beyond the Mandatory requirements in a given product category, shall result in more favorable consideration of that product category under the “Environmental Preferability” component of the evaluation.

(3) After award, the Contractor will provide a Safety Data Sheet (SDS), equivalent information, and/or any additional information specifically requested for each product offered in the product categories set forth below to enable the FLETC to evaluate both Mandatory and Desirable characteristics with respect to that product.

Section J, Attachment C.1.9 http://www.epa.gov/wastes/conserve/tools/cpg/ https://sftool.gov/greenprocurement

(e) Mandatory and Desirable Characteristics--Recycled Content Products: In accordance with the EPA’s CPG, the FLETC also has established both Mandatory and Desirable characteristics, as defined above with respect to chemical cleaning products, for evaluation of the offered recycled content products.

(f) Waste Minimization and Recycling Strategy: The Contractor is required to propose a Waste Minimization and Recycling Strategy with their technical proposals. Failure to address this shall result in a proposal being considered incomplete and, accordingly, may result in the Government excluding the proposal from further consideration.

(g) Chemical Product Categories: The FLETC shall evaluate the Mandatory and Desirable characteristics of products in five (5) designated Chemical Product Categories listed below. The Contractor may propose more than one product within a product category (example only–brand “X” and brand “Y” for all-purpose cleaner) and/or propose a single product that addresses more than one product category or cleaning task (example only–brand “X” as all-purpose cleaner and general disinfectant).

Chemical Cleaning Product Categories

• All-purpose cleaner

• General degreaser

• General disinfectant

• Floor Stripper

• Bathroom Cleaner

Although products in only these five (5) product categories shall be evaluated for meeting Mandatory and Desirable characteristics, the Contractor shall be required to meet or exceed the below-listed Mandatory environmental Preferability criteria in all of the chemical products presently envisioned for use during the…