AMENDMENT_0003_HSCG8417QAA8515_JANITORIAL_SERVICES_AT_USCG_SFO_GALVESTON _TX.pdf

1. CONTRACT ID CODE PAGE OF PAGES

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1 1

2. AMENDMENT/MODIFICATION NO. 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQ. NO. 5. PROJECT NO. (If applicable) 0003 23 November 2016

6. ISSUED BY CODE det 7. ADMINISTERED BY (If other than Item 6) CODE

COMMANDING OFFICER (COB2E)

USCG SHORE INFRASTRUCTURE LOGISTICS CENTER

300 EAST MAIN STREET, SUITE 965 ATTN: Ms. Danielle Tonsel (757) 628-4120

NORFOLK, VA 23510-9113

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State, and ZIP Code) (4) 9A. AMENDMENT OF SOLICITATION NO.

X HSCG84-17-Q-AA8515

9B. DATED

2 November 2016

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 13)

CODE: FACILITY CODE:

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended, is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing Items 8 and 15, and returning ONE copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; of (c) By separate letter of telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

(4) A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO.

IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b)

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return _ copies to the issuing office.

14. DECRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

A. The purpose of this amendment is to amend the following:

1. On Attachment 1, PWS, paragraph 1.3, add to the beginning of the first sentence, “Unless otherwise specified herein,”

2. On Attachment 1, PWS, paragraph 6.2.11, the words “Appendix B” is replaced with “Technical Exhibit 2” and the works “Appendix A” is replaced with “Technical Exhibit 1”. The following is added to the end of the paragraph, “Interior windows will be accessible to contractor employees (UPH rooms, offices and conference rooms) for cleaning ONLY with a CG SFO Galveston Facility Engineer staff member accompanying/escort. Prior to window cleaning the SFO's Facility Engineer/manger will meet to discuss schedule, safety requirements and plan of action.”

B. Replace pages 2 of 20 and 13 of 20, Attachment 1, PWS with the enclosed revised pages 2 of 20 and 13 of 20, Amendment 0003.

C. Also attached is a Questions/Response #3 document dated 11/23/2016.

D. The closing date is changed to: December 1, 2016 at 4:30 PM EST.

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type of print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or Print)

15B. CONTRACT/OFFEROR 15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

NSN 7540-01-152-8070 STANDARD FROM 30 (REV. 10-83)

PREVIOUS EDITION UNUSABLE Prescribed by GSA

AMENDMENT 0003

RFQ HSCG84-17-Q-AA8515

JANITORIAL SERVICES AT

USCG SFO GALVESTON, TX

1.0 INTRODUCTION: The U.S. Coast Guard is procuring Janitorial Services as described in the following paragraphs for U.S. Coast Guard Sector Field Office Galveston (SFO Galveston). The Performance Work Statement (PWS) is in concurrence with the direction in which the Coast Guard is procuring contracts to ensure consistent performance and to be result-oriented.

1.1 Purpose: The purpose of this PWS is to define the work and scope of the effort so that the selected Contractor can identify and provide the personnel, management, supervision, materials, supplies, equipment, tools, transportation, and other items or services (except those stated herein) necessary to accomplish janitorial services at SFO Galveston.

1.2 Performance: The Contractor shall perform these services in a manner that ensures the health and safety of military members, civilian employees, contractors, and members of the public, and shall maintain both the sanitary conditions and aesthetic appearance of federal buildings. Superior customer service and well-maintained facilities that present a clean, neat, and professional appearance shall be furnished in accordance with all terms and conditions of the contract.

1.3 Requirements Summary: Unless otherwise specified herein, the Contractor shall provide all personnel, supervision, management, materials, supplies, training, transportation, and all other items necessary to support the mission as described herein.

The service requirements and performance objectives relate directly to mission essential items as identified in the PWS. The Contractor’s Quality Control Plan (QCP), and Government monitoring functions, are to provide for the highest level of service delivery performance critical to mission success. The Contractor shall use the PWS, as well as the approved QCP, to accomplish the functions/tasks generated for this effort as identified in Paragraph 6.0, Technical Requirements.

1.4 Outcome: The outcome anticipated by SFO Galveston, as described in the subsequent paragraphs of this document, is the full and complete deliverance of janitorial services.

2.0 GENERAL

2.0 Mission: The mission of SFO Galveston is to provide logistics support which consistently meet or exceed the expectations of units within the Sector Houston- Galveston Area of Responsibility. SFO Galveston is host to many tenants, and Coast Guard commands, and other government agencies.

2.1 Levels of Service and Cleaning Frequency: The cleaning frequency of janitorial tasks is provided in Technical Exhibit #1 and Technical Exhibit #2 provides layout of each building and the square footage of space to be cleaned by building.

HSCG84-17-Q-AA8515 REVISED PAGE 2 OF 20 ATTACHMENT #1

AMENDMENT 0003

RFQ HSCG84-17-Q-AA8515

JANITORIAL SERVICES AT

USCG SFO GALVESTON, TX

6.2.1 Shampoo Carpet: The carpet shall be shampooed semi-annually with a commercially approved solution and shall be free of soil, stains, and spots after being shampooed. Scheduling of shampooing will be coordinated with the facility manager.

6.2.2. Interior Glass Cleaning: All interior glass in spaces identified in Technical Exhibit 2 will be cleaned in accordance with Technical Exhibit 1: Frequency Schedule, to include all glass windows (inside), mirrors, and adjacent trim. The glass will be thoroughly cleaned as necessary, to keep it free of finger prints, smudges, streaks, and smears. Interior windows will be accessible to contractor employees (UPH rooms, offices and conference rooms) for cleaning ONLY with a CG SFO Galveston Facility Engineer staff member accompanying/escort. Prior to window cleaning the SFO's Facility Engineer/manger will meet to discuss schedule, safety requirements and plan of action.

6.3 RESTROOMS/LOCKER ROOMS CLEANING SERVICES:

The contractor shall accomplish all cleaning tasks to meet the requirements of this SOW and the Service Delivery Summary (SDS).

6.3.1 Clean and Disinfect. Completely clean and disinfect all surfaces of sinks, toilet bowls, urinals, lavatories, showers, shower mats, dispensers, plumbing fixtures, saunas, partitions, dispensers, doors, walls, and other such surfaces, using a germicidal detergent. After cleaning, receptacles will be free of deposits, dirt, streaks, and odors. Disinfect all surfaces of partitions, stalls, stall doors, entry doors, (including handles, kick plates, ventilation grates, metal guards, etc.), and wall areas adjacent to wall mounted lavatories, urinals, and toilets.

6.3.2 De-scale Toilet Bowls and Urinals. De-scaling shall be performed monthly as a minimum and as often as needed to keep areas free of scale, soap films, and other deposits.

After de-scaling, surfaces shall be free from streaks, stains, scale, scum, urine deposits, and rust stains.

6.3.3 Sweep and Mop Floor. After sweeping and mopping, the entire floor surface, including grout, shall be free from litter, dirt, dust and debris. Grout on wall and floor tiles shall be free of dirt, scum, mildew, residue, etc. Floors shall have a uniform appearance without streaks, swirl marks, detergent residue, or any evidence of soil, stain, film or standing water. Moveable items shall be tilted or moved to sweep and damp mop underneath. Floors shall be stripped, scrubbed, waxed, etc., and as necessary to maintain sanitary conditions and a clean, uniform appearance.

6.3.4 Stock Restroom Supplies. Contractor shall ensure restrooms are stocked sufficiently so that supplies including soap for the soap dispensers do not run out. Supplies shall be stored in designated areas identified by SFO COR or his designated representative.

6.4 PERIODIC CLEANING SERVICES.

6.4.1 Strip, Scrub, Seal, and Wax Floors. Strip, scrub, seal, and wax floors as necessary to maintain a uniform glossy appearance. A non-skid wax is required. A uniform glossy appearance is free of scuff marks, heel marks, wax build-up, and other stains and discoloration.

HSCG84-17-Q-AA8515 REVISED PAGE 13 OF 20 ATTACHMENT #1

QUESTIONS/RESPONSES #3

Janitorial Services @

USCG SFO GALVESTON, TX

RFQ: HSCG84-17-Q-AA8515

DATE: 23 NOVEMBER 2016

16. QUESTION: Should we include in our prices taxes from TX or VA

RESPONSE: The work is being performed in TX.

17. QUESTION: Can you provide the % of state, local and federal taxes and duties from Chesapeake, VA?

RESPONSE: See response to Question #16.

18. QUESTION: Requirement summary states, “The Contractor shall provide all personnel, supervision, management, materials, supplies, training, transportation, and all other items necessary to support the mission as described herein”, but paragraph 6.2.1 states, “Remove all Waste: All waste (waste paper, bottles, cups, packing materials, garbage, etc.), shall be placed in government-furnished plastic bags.” and paragraph 6.6.2 Government-Furnished Material, states, “The contractor will have access to the following supplies, materials, equipment, facilities, utilities, and services: Materials provided shall include: Cleaners, Hand Soap, Deodorants, Detergents, Tile Cleaner, Dust Control Rags, Paper Towels, Toilet Tissue, Hand Sanitizer Refill, Rubber Gloves, Plastic Bags for trash receptacles and sanitary napkins receptacles.”

Can you clarify this discrepancy please?

RESPONSE: Paragraph 1.3, Requirement Summary, is corrected as follows:

It should read - "1.3 Requirements Summary: Unless otherwise specified herein, the Contractor shall provide all personnel, supervision, management, materials, supplies, training, transportation, and all other items necessary to support the mission as described herein". (See Amendment 0003)

Refer to Paragraph 6.6.1, Supplies and Material and Equipment

Refer to Paragraph 6.6.2 Government Furnished Material Items

19. QUESTION: a) The exterior windows of the buildings have shutters. Will they be removed by the start of the contract?

RESPONSE: SFO Galveston is in the process of removing the shutters from the exterior over the windows. However, in the event the shutters are still on the windows, they do not prevent or inhibit exterior window cleaning.

QUESTIONS/RESPONSES #3

Janitorial Services @

USCG SFO GALVESTON, TX

RFQ: HSCG84-17-Q-AA8515

b) Will the Offeror be required to have separate pricing with and without the exterior cleans if the shutters are not removed?

RESPONSE: No.

20. QUESTION: Will the interior windows be accessible to contractor employees (offices and conference rooms) for cleaning?

RESPONSE: Yes, ONLY with a CG SFO Galveston Facility Engineer staff member accompanying/escort will the interior windows be accessible to contractor employees (UPH rooms, offices and conference rooms) for cleaning.

Prior to window cleaning the SFO's Facility Engineer/manger will meet to discuss schedule, safety requirements and plan of action. Please see Amendment 0003.

21. QUESTION: On Exhibit #1, it is stated that the breakroom trash is to be emptied, however on the site maps; a breakroom is not listed as a serviceable room. Could you please provide me with details about the breakroom?

RESPONSE: The site maps contain (or show) one of the four break rooms. The break rooms are to have the floors swept and mopped, waste/garbage removed, new liners in waste receptacle, all sinks and counter top surfaces disinfected/wiped (including appliances outside only, with exception of microwave ovens).

22. QUESTION: How many mirrors are there in the gym areas?

RESPONSE: There are two walls that are covered with mirrors

23. QUESTION: How many drinking fountains are there throughout all buildings?

RESPONSE: There are 5 total drinking fountains in the main corridors of the high traffic buildings

24. QUESTION: Do we have to fill out the bank reference? If yes, what should be written on the first line that states - Banking Reference:_________________?

RESPONSE: Yes, the banking reference is the account number.

**QUOTERS ARE CAUTIONED TO CAREFULLY REVIEW SOLICITATION,

PWS, AND ALL TECHNICAL EXHIBITS AND ATTACHMENTS BEFORE

SUBMITTING YOUR QUOTE**

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