AMENDMENT_0002_HSCG8417QAA8515_JANITORIAL_SERVICES_AT_USCG_SFO_GALVESTON _TX.pdf

1. CONTRACT ID CODE PAGE OF PAGES

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1 1

2. AMENDMENT/MODIFICATION NO. 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQ. NO. 5. PROJECT NO. (If applicable) 0002 14 November 2016

6. ISSUED BY CODE det 7. ADMINISTERED BY (If other than Item 6) CODE

COMMANDING OFFICER (COB2E)

USCG SHORE INFRASTRUCTURE LOGISTICS CENTER

300 EAST MAIN STREET, SUITE 965 ATTN: Ms. Danielle Tonsel (757) 628-4120

NORFOLK, VA 23510-9113

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State, and ZIP Code) (4) 9A. AMENDMENT OF SOLICITATION NO.

X HSCG84-17-Q-AA8515

9B. DATED

2 November 2016

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 13)

CODE: FACILITY CODE:

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended, is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing Items 8 and 15, and returning ONE copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; of (c) By separate letter of telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

(4) A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO.

IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b)

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return _ copies to the issuing office.

14. DECRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

A. The purpose of this amendment is to amend the following:

1. In Attachment 1, PWS, Page 11 of 20, paragraph 6.1.12 is added.

2. As a result, page 11 of 20 of the PWS is hereby removed and replaced with the Amendment 0002, Revised

Page 11 of 20.

B. Also attached is a Questions/Response #2 document dated 11/14/2016.

C. Cut off date for questions will be Wednesday, November 16, 2016 at 5:00 P.M., EST.

D. The closing date remains: November 29, 2016 at 4:30 PM EST.

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type of print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or Print)

15B. CONTRACT/OFFEROR 15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

NSN 7540-01-152-8070 STANDARD FROM 30 (REV. 10-83)

PREVIOUS EDITION UNUSABLE Prescribed by GSA

RFQ HSCG84-17-Q-AA8515 AMENDMENT 0002

JANITORIAL SERVICES AT

USCG SFO GALVESTON, TX

HSCG84-17-Q-AA8515 REVISED PAGE 11 OF 20 ATTACHMENT #1

all work in accordance with Paragraph 2.4 of this PWS to cause minimum interference with the normal conduct of Government work. Therefore, any deviations from these schedules must be approved, in advance, by the Contracting Officer. The Contractor shall submit a copy of monthly schedule to the Contracting Officer for approval within at least five (5) days before the start of the contract. (See Deliverables 7.0)

6.1.9 Inspection Records and Reports: A copy of Contractor’s inspection reports and records shall be available to KO and COR at any time.

6.1.10 Restroom and Locker Room Service Schedules: Contractor shall hang a service schedule in every restroom and locker room. Each schedule shall have the following information: Location by building and room numbers; date and day of the week; servicing janitor’s name; the time that the restroom or locker room servicing was completed; and the janitor’s signature beside the completion time.

6.1.11 Standards of Conduct: The Contractor shall maintain satisfactory standards of employee competency, conduct, appearance, and integrity, and shall take such disciplinary action against his/her employees, as necessary. Each Contractor employee is expected to adhere to standards of conduct that reflect credit on themselves, their employer, the U.S.

Coast Guard, and the Federal Government. The Government reserves the right to direct the Contractor to remove an employee from the work site for failure to comply with the standards of conduct. To maintain continuity of services, the Contractor shall initiate immediate action to replace such employee, at no additional cost to the Government.

Actions taken under this paragraph shall not relieve the Contractor from the requirement to provide sufficient personnel to perform adequate and timely service as required by the contract.

6.1.12 The contractor is responsible for equipment to reach upper level windows, and will need to schedule equipment delivery and placement with SFO Galveston’s Contracting Officer Representative (COR) or Facility Engineer (FE).

WORK REQUIREMENTS:

6.2 BASIC CLEANING SERVICES:

6.2.1 Remove all Waste: All waste (waste paper, bottles, cups, packing materials, garbage, etc.), shall be placed in government- furnished plastic bags. The bags will be tied and placed in the dumpster provided by the Sector Field Office Galveston. Dumpster lid and entry gate is to be closed at all times. All trashcans shall have plastic liners, which will be replaced as necessary.

6.2.2 Wash Wastebaskets: Wastebaskets will be washed (when needed), dried, and returned to their original location.

6.2.3 Wash Stairway to Remove Scuff Marks and Stains: Clean stairways with soap and water or commercial cleaner to remove all scuff marks and stains (which can be removed without requiring refinishing).

QUESTIONS/RESPONSES #2

Janitorial Services @

USCG SFO GALVESTON, TX

RFQ: HSCG84-17-Q-AA8515

DATE: 14 November 2016

6. QUESTION: Is the cleaning done during the normal duty hours or after hours?

RESPONSE: Yes, cleaning is done only during duty hours 0700-1500 (please refer to Attachment 1, PWS, paragraph 2.4).

7. QUESTION: I understand all janitorial contract services will be perform in the day time-my question is what time of day?

RESPONSE: Cleaning is done only during duty hours 0700-1500 (please refer to Attachment 1, PWS, paragraph 2.4).

8. QUESTION: is there a minimum number of staffing required for daily cleaning? If yes, how many personnel would be required for daily basis?

RESPONSE: Quoter should propose sufficient personnel to perform required services, in accordance with PWS and attachments.

9. QUESTION: How many windows are required to clean?

RESPONSE: The number of windows that are required to be cleaned- *UPH Building =38 single windows

*SERVICES Building = 15 double windows, 3 triple windows, 3 single windows and 1 store front entrance

*COMMAND/ADMIN Building = 46 single windows and 2 store front type glass entrances

*MULTI MISSION Building = 15 double windows and 28 single windows and 1 store front type glass entrance

*ENGINEERING Building = 12 single windows, 1 double window, and 4 store front type glass entrances

QUESTIONS/RESPONSES #2

Janitorial Services @

USCG SFO GALVESTON, TX

RFQ: HSCG84-17-Q-AA8515

10. QUESTION: Do the interior of the windows need cleaning as well?

RESPONSE: As stated in Attachment 1, PWS, see paragraph 6.2.11 and paragraph 6.4.3 - this requirement refers to the building's exterior windows, they are to be cleaned inside and outside, the contractor is responsible for equipment to reach upper level windows, and needs to schedule equipment delivery and placement with SFO Galveston’s Contracting Officer Representative (COR) or Facility Engineer (FE).

11. QUESTION: How many floors of the building are needed to be cleaned?

RESPONSE: All floors where applicable (see Technical Exhibit #1 and #2).

12. QUESTION: Is there a breakdown of the square footage for each locations (Breakroom, Restroom,etc.)?

RESPONSE: There is a breakdown for each building cleaning square footage (see PWS paragraphs 2.2 and 2.3).

13. QUESTION: How many restrooms are there?

RESPONSE: There are a total of 20 restrooms

14. QUESTION: How many stairwell locations are there?

RESPONSE: There are a total of 6 stairwell locations

15. QUESTION: How many entrances are there?

RESPONSE: There are a total of 7 store front type/ Commercial Entrances

15. QUESTION: Are we required to submit Key Personnel with our response on November 29th?

RESPONSE: No. Please refer to Attachment 1, PWS, paragraph 7.0 Deliverables

**QUOTERS ARE CAUTIONED TO CAREFULLY REVIEW

SOLICITATION, PWS, AND ALL TECHNICAL EXHIBITS AND

ATTACHMENTS BEFORE SUBMITTING YOUR QUOTE**