Att I PWS Seawatch deployment 20110505.3.docx

CONTRACTOR TECHNICAL SUPPORT SERVICES

FOR THE INSTALLATION OF SEAWATCH

ABOARD UNITED STATES COAST GUARD CUTTERS

PERFORMANCE WORK STATEMENT

1.0 GENERAL.

1.1 Scope. The purpose of this performance work statement (PWS) is to obtain contractor technical support services for the installation of SEAWATCH aboard United States Coast Guard WHEC-378, WMEC-270/210 and WPB-110 Cutters. For each class of cutter the contractor will procure Coast Guard defined hardware and software detailed within this PWS. The installation consists of removal of the existing Shipboard Command and Control System (SCCS), and the preparation and installation of the SEAWATCH hardware in accordance with the ship drawings. The software licenses will be supplied as CFE to the Coast Guard who will load the SEAWATCH software. Additionally, software licenses for Sentinel Class Fast Response Cutters will be provided as CFE to the Coast Guard.

This contract is performance based.

1.2 Background. The WHEC-378, WMEC-270/210 and WPB-110 Cutters perform numerous missions including Search and Rescue, Enforcement of Laws and Treaties, Maritime Defense, and Protection of the Marine Environment. These cutters currently employ the SCCS command and control system providing navigation, and tactical information. SCCS is approaching its end of service life and is becoming increasingly difficult to support. The SEAWATCH system is the next generation command and control system developed by the Coast Guard at Command, Control and Communications Engineering Center (C3CEN), Portsmouth, VA. SEAWATCH consists of computer hardware, software licenses, networks, and other electronic devices and their connections.

1.3 CONTRACTOR PERSONNEL.

1.3.1 Program Manager. The Contractor shall provide a Program Manager who shall be responsible for overall effort associated with SEAWATCH deployment activities and work performed under this contract. The Program Manager is further designated as Key by the Government (see PWS 1.4).

1.3.1.1 The Program Manager shall be the single point of contact for the Contracting Officer (KO) and the Contracting Officer’s Technical Representative (COTR). The Program Manager’s name and that of any alternate(s) who shall act in the absence of Contractor shall be in writing to the KO as part of the Contractor’s proposal. During the absence of the Program Manager, only one alternate shall have full authority to act for the Contractor on all matters relating to work performed under this task order. The Contractor shall provide notification to the KO and COTR five (5) calendar days prior to any scheduled absence of the Program Manager. The Program Manager and all designated alternate(s) shall be able to read, write, speak and understand English.

1.3.1.2 The Program Manager’s duties shall include but not limited to the following: (1) attending meetings with the COTR and KO to discuss any technical problems or issues dealing with the contract, (2) knowledgeable of the technical support installation onboard Coast Guard Cutter effort associated with SEAWATCH deployment activities that are summarized in a installation and progress report(s) from the field, (3) submitting reports, (4) coordinate the submission of Task Order proposals.

1.3.1.3 The Program Manager shall be available to the KO and COTR via telephone between the hours of 7:30 am and 5:00 pm EST, Monday through Friday, and shall respond to a request for discussion or resolution of technical problems within 1 hours of notification.

1.3.2 Project Manager. The Contractor shall provide a Project Manager who shall be responsible for overall activities of the Task Orders work issued including the supervision of all Contractor work performed. The Project Manager is further designated as Key by the Government (see PWS 1.4).

1.3.2.1 The Project Manager shall be a single point of contact for the Contracting Officer and the Contracting Officer’s Technical Representative. The name of Project Manager, and the name(s) of any alternate(s) who shall act for the Contractor in the absence of the Project Manager, shall be provided to the Government as part of the Contractor's Task Order proposal. During any absence of the Project Manager, only one alternate shall have full authority to act for the Contractor on all matters relating to work performed under this contract. The Project Manager and all designated alternates shall be able to read, write, speak and understand English. Additionally, the Contractor shall not replace the Project Manager without prior approval from the Contracting Officer.

1.3.2.2 The Project Manager shall be available to the COTR via telephone between the hours of 7:30 am and 5:00 pm EST, Monday through Friday, and shall respond to a request for discussion or resolution of technical problems within 1 hours of notification.

1.3.3 Qualified Personnel. The Contractor shall provide qualified personnel to perform all requirements specified in this contract. All Contractor employees supporting this contract shall also be citizens or legal residents of the United States. Contractor employees shall read, write, and speak English fluently.

1.3.4 Employee Identification. All Contractor employees providing services under this PWS shall wear an identification badge that, at minimum, displays the Contractor name, the employee’s photo, name, and badge expiration date. Contractor employees visiting Coast Guard Cutters shall comply with all Government security and escort rules and requirements. All Contractor employees shall display their identification badge in plain view above the waist at all times. Any article (i.e. tool bags, material, supplies, deliveries, etc.) carried on board the cutter is subject to inspection by Coast Guard security forces. All contractor employees working on-site shall be required to complete a security arrival brief upon check-in.

1.3.4.1 Contractor employees working on-site at Government facilities shall wear a Government issued identification badge. All Contractor employees shall identify themselves as Contractors when their status is not readily apparent and display the Government issued badge in plain view above the waist at all times.

1.3.5 Employee Conduct. The Contractor’s employees shall observe and comply with all applicable local and government regulations, policies and procedures (e.g. fire, safety, sanitation, environmental protection, security, “off limits” areas, wearing of parts of military uniforms, and possession of firearms). The Contractor shall ensure that all contractor employees present a professional appearance at all times and that their conduct shall not reflect discredit on the United States, the Department of Homeland Security, or the Coast Guard. The Contractor personnel shall check-in with the Quarter Deck Watch when boarding a cutter and shall be restricted to designated working areas. The contractor employee shall not release any government personnel contact information or information concerning official unit business or operations to unauthorized parties. Personnel violating this policy may lose access to the Coast Guard cutter.

1.3.6 Removing Employees for Misconduct or Security Reasons. The Government may, at its sole discretion, direct the Contractor to remove any Contractor employee from U.S. Coast Guard facilities for misconduct or security reasons. Removal does not relieve the Contractor of the responsibility to continue providing the services required under any contract awarded under this contract. The Contracting Officer will provide the Contractor with a written explanation to support any request to remove an employee.

1.3.7 Conflict of Interest. The Contractor shall not employ any person who is an employee of the United States Government if that employment would, or would appear to cause a conflict of interest.

1.3.8 Employee List. The Contractor shall submit an employee list prior to issuance of a task order to the COTR or no later than three (3) working days prior to the start of each installation. The list will contain all personnel requiring access to the Coast Guard cutter, including sub-contractors and suppliers. This list shall be updated when changes occur. After the start of the installation, updates shall be provided to the COTR. Contractor personnel not listed may be denied access to the Coast Guard installation and cutter.

1.3.9 Deliveries to the Government. The Contractor shall provide the COTR 24 hours of advance notice of every delivery to the cutter and shall provide the company name, delivery person(s) name(s), and phone number of the firm(s) making deliveries, otherwise access to the Coast Guard installation and cutter may be denied. No additional time or compensation will be granted to the contractor for time incurred in complying or delay resulting from failure to comply with these requirements.

1.3.10 Safety. The Contractor shall comply with all Federal, State and Local safety regulations.

1.3.10.1 All cranes used for work on the cutter or for handling Government Furnished Material or Government Furnished Equipment (GFM/GFE) shall have a current weight handling certification in accordance with local, state, and federal laws. Tools and related equipment are addressed in 29 CFR 1915 Subpart H. Of particular concern are the use of ground fault circuit interrupters (GFCI) with power tools and the use of double insulated power tools.

1.3.10.2 The Contractor shall also ensure personnel are properly protected from sensitizing agents or conditions reported by the manufacturer in their Material Safety Data Sheets (MSDS).

1.3.10.3 In the event that hot work is required the Contractor shall comply with CFR 1915 (59 FR 37816 of 25 Jul 94) “Gas Free Certification”.

1.3.10.3.1 The Contractor shall be responsible for monitoring and maintaining "safe" condition during the entire time work is being performed. A National Fire Protection Association (NFPA) certified Marine Chemist or a Competent Person shall conduct monitoring as applicable. As a minimum, tests and certifications shall be made before each work shift or daily, whichever is more frequent, and duly recorded on all required certificates.

1.3.10.4 In the event that hazardous materials are required the Contractor shall provide to the COTR all MSDS for all hazardous materials used under this contract at least two working days prior to its use. These include, but are not limited to paints, solvents, and cleaners.

1.3.10.4.1 The Contractor shall ensure paints, solvents, etc., used in, on or around the cutter are used in a manner which prevents personnel exposure to concentrations of vapors exceeding Permissible Exposure Limits (PELs), or Threshold Limit Values (TLVs) for chemicals for which PELs are not listed in Occupational Safety and Health Administration (OSHA) standards.

1.4 Key Personnel.

Before replacing any individual designated as Key by the Government, the Contractor shall notify the Contracting Officer no less than 15 business days in advance, submit written justification for replacement, and provide the name and qualifications of any proposed substitute(s). All proposed substitutes shall possess qualifications equal to or superior to those of the Key person being replaced. The Contractor shall not replace Key Contractor personnel without written consent from the Contracting Officer. The Government may designate additional Contractor personnel as Key in each task order awarded under this contract.

1.5 Security and Controlled Access Spaces. Due to the time-sensitive nature of this contract, key personnel and shipboard installers must hold US citizenship and are required to possess, at a minimum, a valid in-scope national security clearances at the level of SECRET in order to perform the shipboard installation work under this contract. Persons determined by the KO and COTR to be a substantial risk to U.S. national security interests will not be employed under this contract. The contractor shall notify the Commanding Officer's Officer of the Deck (OOD) and COTR at least 5 days in advance, in writing, of the names of the contractor personnel who will be performing work in controlled access compartments. The contractor shall ensure its employees do not enter controlled access compartments without prior authorization. The cutter will specify the procedures for access. Generally, the cutter will prepare the compartment so that contractor personnel can enter and work. A DD-254 will be provided for this contract. Prospective offerors shall provide proof of holding a current Facility Security Clearance (FCL) issued by the Defense Security Service (DSS). This should be provided on company letterhead and must include full business name and address, Data Universal Numbering System (DUNS) code, Commercial and Government Entity (CAGE) code, date FCL granted, and cognizant DSS security office address with phone number.

1.5.1 Section 508 National Security Exemption. Section 508 of the Rehabilitation Act as amended by the Workforce Investment Act of 1998 (P.L. 105-220), requires Federal agencies to ensure that Electronic and Information Technology (EIT) they develop, procure, maintain or use is accessible to and usable by employees and consumers with disabilities.

The referenced EIT acquisition has been determined to be applicable to Section 508. In accordance with DHS Management Directive 4010.2 – Electronic and Information Technology Accessibility, claims for National Security Exception require a review and approval by the DHS Office of Accessible Systems & Technology (OAST).

DHS OAST has reviewed this acquisition request and has determined that a National Security Exception for the purposes of Section 508 applies and is thereby authorized. A memorandum identifying OAST’s approval has been attached and included in the contract file.

1.5.2 Access to Unclassified Facilities, Information Technology Resources, and Sensitive Information The assurance of the security of unclassified facilities, Information Technology (IT) resources, and sensitive information during the acquisition process and contract performance are essential to the DHS mission. DHS Management Directive (MD) 11042.1 Safeguarding Sensitive But Unclassified (For Official Use Only) Information, describes how contractors must handle sensitive but unclassified information. DHS MD 140.01 Information Technology Systems Security and the DHS Sensitive Systems Handbook prescribe policies and procedures on security for IT resources. Contractors shall comply with these policies and procedures, any replacement publications, or any other current or future DHS policies and procedures covering contractors specifically for all Task Orders that require access to DHS facilities, IT resources or sensitive information. Contractors shall not use or redistribute any DHS information processed, stored, or transmitted by the contractor except as specified in the task order.

1.5.3 Security Review The Government may elect to conduct periodic reviews to ensure that the security requirements contained in this contract are being implemented and enforced. The Contractor shall afford DHS, including the organization of the DHS Office of the Chief Information Officer, the Office of the Inspector General, authorized Contracting Officer’s Technical Representative (COTR), and other government oversight organizations, access to the Contractor’s facilities, installations, operations, documentation, databases and personnel used in the performance of this contract. The Contractor will contact the DHS Chief Information Security Officer to coordinate and participate in the review and inspection activity of government oversight organizations external to the DHS. Access shall be provided to the extent necessary for the government to carry out a program of inspection, investigation, and audit to safeguard against threats and hazards to the integrity, availability and confidentiality of DHS data or the function of computer systems operated on behalf of DHS, and to preserve evidence of computer crime.

1.5.4 FIPS 140-2 and FIPS 197 Advanced Encryption Standard (AES) 256 encryption compliance:

All hardware and software interfaces shall meet FIPS 140-2 and FIPS 197 Advanced Encryption Standard (AES) 256 encryption compliance.

1.5.5 Security Requirements For Unclassified Information Technology Resources Clause If the contractor will be working on DHS sensitive data either at a contractor facility or on contractor equipment, a Contractor IT Security Plan is required.

(a) The Contractor shall be responsible for Information Technology (IT) security for all systems connected to a DHS network or operated by the Contractor for DHS, regardless of location. This clause applies to all or any part of the contract that includes information technology resources or services for which the Contractor must have physical or electronic access to sensitive information contained in DHS unclassified systems that directly support the agency's mission.

(b) The Contractor shall provide, implement, and maintain an IT Security Plan. This plan shall describe the processes and procedures that will be followed to ensure appropriate security of IT resources that are developed, processed, or used under this contract.

(1) Within 30 days after contract award, the contractor shall submit for approval its IT Security Plan, which shall be consistent with and further detail the approach contained in the offeror's proposal. The plan, as approved by the Contracting Officer, shall be incorporated into the contract as a compliance document.

(2) The Contractor's IT Security Plan shall comply with Federal laws that include, but are not limited to, the Computer Security Act of 1987 (40 U.S.C. 1441 et seq.); the Government Information Security Reform Act of 2000; and the Federal Information Security Management Act of 2002; and with Federal policies and procedures that include, but are not limited to, OMB Circular A-130.

(3) The security plan shall specifically include instructions regarding handling and protecting sensitive information at the Contractor's site (including any information stored, processed, or transmitted using the Contractor's computer systems), and the secure management, operation, maintenance, programming, and system administration of computer systems, networks, and telecommunications systems.

(c) Examples of tasks that require security provisions include--

(1) Acquisition, transmission or analysis of data owned by DHS with significant replacement cost should the contractor's copy be corrupted; and

(2) Access to DHS networks or computers at a level beyond that granted the general public (e.g., such as bypassing a firewall).

(d) At the expiration of the contract, the contractor shall return all sensitive DHS information and IT resources provided to the contractor during the contract, and certify that all non-public DHS information has been purged from any contractor-owned system. Components shall conduct reviews to ensure that the security requirements in the contract are implemented and enforced.

(e) Within 6 months after contract award, the contractor shall submit written proof of IT Security accreditation to DHS for approval by the DHS Contracting Officer. Accreditation will proceed according to the criteria of the DHS Sensitive System Policy Publication, 4300A (7.2 dated April 20, 2010) or any replacement publication, which the Contracting Officer will provide upon request. This accreditation will include a final security plan, risk assessment, security test and evaluation, and disaster recovery plan/continuity of operations plan. This accreditation, when accepted by the Contracting Officer, shall be incorporated into the contract as a compliance document. The contractor shall comply with the approved accreditation documentation.

1.5.6 CONTRACTOR EMPLOYEE ACCESS (JUN 2006)

(a) Sensitive Information, as used in this Chapter, means any information, the loss, misuse, disclosure, or unauthorized access to or modification of which could adversely affect the national or homeland security interest, or the conduct of Federal programs, or the privacy to which individuals are entitled under section 552a of title 5, United States Code (the Privacy Act), but which has not been specifically authorized under criteria established by an Executive Order or an Act of Congress to be kept secret in the interest of national defense, homeland security or foreign policy. This definition includes the following categories of information:

(1) Protected Critical Infrastructure Information (PCII) as set out in the Critical Infrastructure Information Act of 2002 (Title II, Subtitle B, of the Homeland Security Act, Public Law 107-296, 196 Stat. 2135), as amended, the implementing regulations thereto (Title 6, Code of Federal Regulations, Part 29) as amended, the applicable PCII Procedures Manual, as amended, and any supplementary guidance officially communicated by an authorized official of the Department of Homeland Security (including the PCII Program Manager or his/her designee);

(2) Sensitive Security Information (SSI), as defined in Title 49, Code of Federal Regulations, Part 1520, as amended, “Policies and Procedures of Safeguarding and Control of SSI,” as amended, and any supplementary guidance officially communicated by an authorized official of the Department of Homeland Security (including the Assistant Secretary for the Transportation Security Administration or his/her designee);

(3) Information designated as “For Official Use Only,” which is unclassified information of a sensitive nature and the unauthorized disclosure of which could adversely impact a person’s privacy or welfare, the conduct of Federal programs, or other programs or operations essential to the national or homeland security interest; and

(4) Any information that is designated “sensitive” or subject to other controls, safeguards or protections in accordance with subsequently adopted homeland security information handling procedures.

(b) “Information Technology Resources” include, but are not limited to, computer equipment, networking equipment, telecommunications equipment, cabling, network drives, computer drives, network software, computer software, software programs, intranet sites, and internet sites.

(c) Contractor employees working on this contract must complete such forms as may be necessary for security or other reasons, including the conduct of background investigations to determine suitability. Completed forms shall be submitted as directed by the Contracting Officer. Upon the Contracting Officer's request, the Contractor's employees shall be fingerprinted, or subject to other investigations as required. All contractor employees requiring recurring access to Government facilities or access to sensitive information or IT resources are required to have a favorably adjudicated background investigation prior to commencing work on this contract unless this requirement is waived under Departmental procedures.

(d) The Contracting Officer may require the contractor to prohibit individuals from working on the contract if the government deems their initial or continued employment contrary to the public interest for any reason, including, but not limited to, carelessness, insubordination, incompetence, or security concerns.

(e) Work under this contract may involve access to sensitive information. Therefore, the Contractor shall not disclose, orally or in writing, any sensitive information to any person unless authorized in writing by the Contracting Officer. For those contractor employees authorized access to sensitive information, the contractor shall ensure that these persons receive training concerning the protection and disclosure of sensitive information both during and after contract performance.

(f) The Contractor shall include the substance of this clause in all subcontracts at any tier where the subcontractor may have access to Government facilities, sensitive information, or resources.

1.5.7 Federal Desktop Core Configuration (FDCC) Clause All hardware and software shall be Federal Desktop Core Configuration (FDCC) compatible.

1.5.8 Security Certification/Accreditation: Information Assurance (IA) professionals in significant information security roles are required by COMDTINST 5200.3 to have a professional certification. USCG shall provide personnel with the appropriate clearance levels to support the security certification/accreditation processes under this Agreement in accordance with DHS MD 4300A, DHS Sensitive Systems Policy and Handbook. During all SDLC phases of USCG systems, USCG personnel shall develop documentation and provide any required information for all levels of classification in support of the certification / accreditation process. In addition, all security certification / accreditation will be performed using the DHS certification/accreditation process, methodology and tools.

DHS Sensitive Systems Policy Directive 4300 A, Section 4.1.4 requires the "Separation of duties to prevent a single individual from being able to disrupt or corrupt a critical security process." The Policy requires the following: "Components shall divide and separate duties and responsibilities of critical IT system functions among different individuals to minimize the possibility that any one individual would have the necessary authority or system access to be able to engage in fraudulent or criminal activity." Security testing is but one critical systems function that needs to be performed by a provider (either government or contractor) other than the system designer / developer / operator.

This requirement is based, in part, on NIST 800-53 Rev 3, Security Control CA-2 Security Assessments - enhancement 1 which requires "The organization employs an independent assessor or assessment team to conduct an assessment of the security controls in the information system." Consequently, the vendor that provides C&A services may not perform the security controls testing.

1.5.9 Classified Information Access Compliance Clauses:

Contractor access to classified information is required under this procurement. The maximum level of classification is SECRET. Details will be provided in a Department of Defense (DD) Form 254. System Administrators require a Secret Clearance, per COMDTINST 5500.13.

Classified information is Government information which requires protection in accordance with Executive Order 12958, National Security Information (NSI) as amended and supplemental directives. If the contractor has access to classified information at a DHS owned or leased facility, it shall comply with the security requirements of DHS and the facility.

Requirements for Handling Sensitive and/or Proprietary Information:

The Contractor shall abide by the requirements set forth in the DD Form 254, Contract Security Classification Specification, an attachment to the contract, and the National Industrial Security Program Operating Manual (NISPOM) for protection of classified information at its cleared facility, if applicable, as directed by the Defense Security Service. All Contractor employees handling classified information shall have a DD254 and comply with the following clauses in accordance with FAR:

52.204-2 Security Requirements (Aug 1996);

FAR 52.204-2 Security Requirements (Aug 1996):

(a) This clause applies to the extent that this contract involves access to information classified "FILL IN CLASSIFICATION".

(b) The contractor shall comply with-

(1) The Security Agreement (DD Form 441), including the National Industrial Security Program Operating Manual (DOD 5220.22-M); and

(2) Any revisions to that manual, notice of which has been furnished to the contractor.

(c) If, subsequent to the date of this contract, the security classification or security requirements under this contract are changed by the Government and if the changes cause an increase or decrease in security costs or otherwise affect any other term or condition of this contract, the contract shall be subject to an equitable adjustment as if the changes were directed under the Changes clause of this contract.

(d) The contractor agrees to insert terms that conform substantially to the language of this clause, including this paragraph (d) but excluding any reference to the Changes clause of this contract, in all subcontracts under this contract that involve access to classified information.

1.5.10 DHS Enterprise Architecture Compliance Clause. All solutions and services shall meet DHS and USCG Enterprise Architecture policies, standards, and procedures. Specifically, the contractor shall comply with the following Homeland Security Enterprise Architecture (HLS EA) and Coast Guard Enterprise Architecture (CGEA) requirements:

· All developed solutions and requirements shall be compliant with the HLS EA and CGEA.

· All IT hardware or software shall be compliant with the HLS EA Technical Reference Model (TRM) Standards and Products Profile.

· Description information for all data assets, information exchanges and data standards, whether adopted or developed, shall be submitted to the DHS Enterprise Data Management Office (EDMO) for review and insertion into the DHS Data Reference Model and Enterprise Architecture Information Repository.

· In compliance with Office of Management and Budget (OMB) mandates, all network hardware shall be IPv6 compatible without modification, upgrade, or replacement.

· All Information Technology assets being developed, procured, or acquired shall be IPv6 capable.

1.5.11 DHS Geospatial Information System Compliance. All geospatial implementations shall comply with the policies and requirements set forth for the DHS Geospatial Information Infrastructure (GII). This shall include submission to the Enterprise Architecture Board, or their designee, for review and approval of insertion of hardware, software, services, appliances, and/or structural metadata into the Homeland Security Enterprise Architecture (HLS EA).

1.6 PERIOD OF PERFORMANCE. The period of performance is 60 months from the date of award.

1.7 Place of Performance. The places of performance are described below.

1.7.1 The place of performance will be on board WHEC-378, WMEC-270/210, WPB-110 cutters. Installations will normally occur at the cutter’s homeport. Reference 6.2.16 contains the list of cutter homeports and estimated installation dates.

1.7.2 U.S. Coast Guard Command, Control and Communications Engineering Center, 4000 Coast Guard Blvd., Portsmouth, VA 23703-2199.

1.7.3 Contractor’s facility and/or staging site.

1.8 Hours of Operation. All shipboard installation work performed by the contractor shall be accomplished between 7:30 am and 5:00 pm, except as authorized by the COTR. The Contractor is expected to continue installation work on weekends and holidays during consecutive installations.

1.9 Travel. Contractor travel may be required to support this contract. All travel required by the Government outside the local commuting area(s) will be reimbursed to the Contractor in accordance with the Federal Travel Regulations. The Contractor shall be responsible for obtaining COTR approval (electronic mail is acceptable) for all reimbursable travel in advance of each travel event. The Contractor shall provide a trip report to the COTR within three (3) business days after return from trip.

1.10 Kick-Off Meeting. The Contractor shall attend a Kick-Off Meeting with the KO and the COTR NLT 7 business days after the date of contract award. The purpose of the Kick-Off Meeting is to discuss contract objectives and review the Contractor's project plan. The Kick-Off Meeting will be held at the Government’s facility.

1.11 Project Plan. The Contractor shall provide a draft Project Plan at the Kick-Off Meeting for Government review and comment. The Contractor shall provide a final Project Plan to the COTR not later than 5 business days after the Kick-Off Meeting.

1.11.1 Arrival Meeting. Prior to the start of installation, the COTR will meet with the contractor and cutter representatives on the cutter. The contractor will present their plan for installation, and resolve scheduling and working arrangements with all parties involved.

1.12 Progress Reports. The Project Manager shall provide a monthly progress report to the COTR via electronic mail five business days after the end of each month. This report shall include a summary of all Contractor work performed, including a breakdown of labor hours by labor category, all direct costs by line item, an assessment of technical progress, schedule status, any travel conducted and any Contractor concerns or recommendations for the previous month period.

1.13 Progress Meetings. The Project Manager shall be available to meet with the COTR upon request to present deliverables, discuss PWS progress, exchange information and resolve emergent problems and issues. The frequency and venue for these meetings will be determined during the Kick-Off Meeting.

1.14 General Report Requirements. The Contractor shall provide all written reports in electronic format with read/write capability using applications that are compatible with Coast Guard Standard Workstation III (Windows XP and Microsoft Office Applications).

1.15 Government Quality Assurance Surveillance Plan (QASP). The Government will establish a QASP for this contract. The purpose of the QASP is to describe some of the methods the Government will use to evaluate contractor services required in this contract.

1.15.1 Quality Control. Quality assurance is the sole responsibility of the contractor. If, during the performance of work, the COTR witnesses work that fails to meet the specifications, work that is otherwise unsatisfactory or observes conditions which may lead to an unsatisfactory end product, the COTR will advise the contractor informally of the deficiency. If the deficient work is not corrected within a reasonable period of time (as approved by the COTR) a Contractor Deficiency Report (CDR) will be issued.

1.15.2 Performance Measures. The Government will use the Performance Measures detailed in Section 8 to evaluate contractor’s performance and compliance with the terms and conditions of this PWS.

1.15.3 Surveillance. The Government will use the following methods to perform surveillance and inspect the work performed by the contractor in completion of the PWS.

1.15.3.1 Random Sampling. The government representative will randomly inspect installation practices, procedures and quality control to ensure compliance with the PWS.

1.15.3.2 System Operation Verification Test. Upon completion of the Installation, a government representative will use PWS reference 6.2.13 to perform a System Operation and Verification Test (SOVT).

1.16 Performance Requirements Summary (PRS). This contract includes a PRS. In general, the PRS sets forth the expected outcomes (objectives) of the contract, the service(s) required of the Contractor to achieve the objectives, and a performance standard per outcome in the event the Contractor does not meet the performance standard. The PRS is not an exclusive remedy and inclusion of the PRS does not preclude the Government from using any other remedy available by law or contract terms.

1.17 Work by Ship's Force. The Coast Guard reserves the right for the cutter crew to perform routine maintenance and watch standing in and around the affected spaces during the installation. However, cutter's crew will be instructed to not interfere with the contractor in the execution of the contract.

1.18 Environmental Protection. The Contractor shall provide and maintain environmental protection during the life of the Contract to control pollution or to correct conditions that develop during performance of the contract. The contractor shall comply with all Federal, State, and local laws and regulations pertaining to water, air, and noise pollution. With the exception of materials specifically indicated or specified to be salvaged for reuse and turned over to the Government, all non-hazardous wastes and demolished materials become the contractor's property and shall be removed from the job site daily. Hazardous waste shall be stored in corrosion resistant containers labeled to identify type of waste and date filled. The Contractor shall comply with 49 CFR 178 container guidelines.

1.19 Smoking and Tobacco Products. Smoking and use of tobacco products aboard the cutter or in cutter office spaces is prohibited. Exceptions may be permitted if in strict compliance with cutter rules and regulations (which may include designated smoking time and area).

1.20 Dirt, Debris, and Trash. At the end of each workday, the Contractor shall remove all dirt, debris, trash, grinding dust and excess material from the vessel in areas where work was performed. The standard for this daily clean up is that the decks shall be broom or vacuum clean; no liquids will be left standing on decks, and items that will not be further used for the work shall be removed from the vessel. Access within the vessel for routine and emergency movement of personnel shall be maximized to ensure the safety of all personnel on board.

1.21 Affected Spaces. The following is a list of spaces affected by the SEAWATCH installation:

1.21.1 Pilothouse

1.21.2 Combat Information Center (This space is a Classified compartment.)

1.21.3 Electronics Space (This space is a "Controlled Access" compartment.)

1.21.4 Other spaces may require access for routing of cable or other installation related contracts.

2.0 GOVERNMENT TERMS & DEFINITIONS.

3.0 GOVERNMENT FURNISHED PROPERTY. The Government does not anticipate providing government furnished equipment in support of this project. However, the Government reserves the right to furnish particular equipment to the contractor if available in support of this project. The Government will provide supporting documentation listed in this PWS. Requests by the contractor for additional documents shall be in writing and include a requested delivery date.

3.1 Coast Guard Drawings. The technical manuals, drawings and sketches applicable to this PWS reference 6.2.20 and 6.2.21 are available on a CD-ROM disk. The Coast Guard may provide additional drawings to clarify or refine the installation details. Any additional required drawings, if available, will be provided upon request to the COTR. The Government will provide, and the Contractor shall review, drawings and sketches at least 21 days prior to installation.

3.2 GFE Storage. In the event that the Government provides GFE, the GFE will be shipped to a single Contractor’s designated staging facility. The Contractor shall perform receipt inspection of all GFE and sign for custody using a Department of Defense (DOD) form DD-1149 or comparable Contractor’s form.

4.0 CONTRACTOR FURNISHED PROPERTY. The Contractor shall furnish all facilities, material, equipment, and services necessary to fulfill the requirements of this PWS unless otherwise identified in PWS Section 3.0. The Contractor shall furnish the exact equipment listed in the attached HW/SW inventory document marked as ‘Brand Name Mandatory’. The Contractor shall furnish equipment meeting the equivalent form, fit and function as indicated in the attached HW/SW inventory document. The Contractor shall furnish other such applicable electronic installation equipment which includes but is not limited to brackets, power cables and connectors, video cables and connectors, cable ground and bonding kits, and miscellaneous installation material such as labels, tie-wraps, and mounting hardware.

4.1 Extended Warranty. The Contractor shall provide three-year extended warranty on all equipment furnished by the contractor. Under this extended warranty the Contractor shall promptly repair or replace any piece of equipment that fails under normal operation. The warranty period will commence on the date that the Coast Guard provides acceptance of the installed equipment.

4.2 Staging. The Contractor shall provide staging as part of the offer. The Contractor shall assume the risk of, and shall be responsible for, any loss or destruction of, or damage to Government property upon its delivery to the contractor. However, the contractor is not responsible for reasonable wear and tear to Government property in performing this work.

4.3 Logistics. The Contractor shall be responsible to move or rig all GFE from the staging site to the point of installation, at the contractor's expense.

4.4 Return of GFM. The Contractor shall, at the completion of the order, turn over to the Coast Guard any unused GFM that was not installed under the terms of the order.

5.0 REQUIREMENTS.

5.1 Pre-installation Services. The following services will be provided prior the installation onboard any cutter.

5.1.1 Installation Scheduling. Due to the dynamic and high intensity operations of the cutter fleet, the Contractor is expected to work closely with the COTR to plan and schedule installations. Additionally, the Contractor is required to meet the following scheduling requirements.

5.1.1.1 Advance Notification. The Contractor will be required to begin installations within two (2) calendar weeks from the date of notification by the Contracting Officer.

5.1.1.2 Consecutive and “Same Trip” Installations. The Government will attempt to maximize the number of installations at a particular location. The Contractor shall be able to perform at least two (2) consecutive installations at the same location without interruption. In addition, the Contractor shall be able to perform at least four (4) installations within the same trip. As a “Same Trip” example, the Contractor shall be able to sustain installations at all Alaska, Hawaii and Guam, Washington and Oregon, or California home ported cutters consecutively.

5.1.2 Equipment Preparation. The Contractor shall receive and store Contractor Furnished Equipment and/or Government Furnished Equipment (GFE) during pre-installation activities at Contractors facility. In addition, the Contractor shall minimize on-site installation time by performing the following pre-staging activities:

5.1.2.1 Purchasing, storing, pre-wiring, pre-connecting, and configuring Contractor and Government provided equipment. The pre-wiring and configuring of the hardware shall be in accordance with the Government provided ships drawings and hardware configuration instructions.

5.1.2.2 Pre-fabricating any necessary welded metal brackets or mounting materials to be used during installation onboard the cutter. All fabricated brackets/mounts shall be painted or powder coated with a flat black colored finish per the Coatings and Color Manual (Commandant Instruction M10360.3B).

5.1.2.3 Package and ship or transport all materials needed to the installation site in time to meet the COTR provided installation schedule.

5.1.2.4 HW Verification Test Conduct an equipment pre-installation verification test at contractors facility in accordance with the approved test procedures. The test will consist of powering on all equipment to ensure proper boot up, an inspection of the pre-wiring, and an inspection of the hardware configuration. This test may be performed in the presence of the COTR or the COTR’s designated representative at the Contractors’ facility.

5.1.3 Hardware The Contractor shall procure all hardware equipment listed in reference 6.2.18. The contractor shall procure the exact brand name/model of the equipment listed under ‘Brand Name Mandatory’. It is expected that various computer equipment will reach its end-of-life under this contract and the contractor shall maintain an understanding of these lifecycles and work with the COTR to determine a suitable replacement. The contractor shall provide an equivalent form, fit, and function equipment for items not listed as ‘Brand Name Mandatory’. All connecting materials shall meet TEMPEST compliant requirements listed in reference 6.2.19.

5.1.4 Software The contractor shall procure the COTR all software listed in reference 6.2.18. All Software is Brand Name Mandatory. Software licenses shall be delivered to the COTR via e-mail or standard mail in CD/DVD format.

5.1.5 Contractor’s Submittals The Contractor shall submit the following prior to the commencement of task order work:

5.1.5.1 List of all subcontractors proposed for the work, together with the extent and character of the work to be done by each subcontractor.

5.1.5.2 List of NFPA certified Marine Chemists, if applicable.

5.1.5.3 Form OSHA 73 or other record of contractor's choice of form or format which either identifies employees designated as "competent persons" in accordance with 29 CFR 1915.7 and the date they were trained, or states that Marine Chemists will be used to perform all atmospheric testing. (Note: U.S. Department of Labor Form OSHA 73, although obsolete and no longer required to be filed with the Occupational Safety and Health Administration (OSHA) area office, remains an acceptable record keeping method for identifying & documenting employees qualified as "Competent Persons".)

5.1.5.4 Welders' Qualification List with welder's name, type of qualification, and date of last qualification test (if applicable).

5.1.5.5 MSDS for all hazardous materials used by the contractor for this work, if applicable.

5.1.5.6 Written description of the contractor's Inspection and Quality Control System.

5.1.5.7 Written description of the contractor's Property Administration System for GFM (if applicable).

5.1.5.8 Written installation plan. This plan shall detail the events, schedule and personnel of the installation and explain the process for overcoming changes to the schedule, problems, or other events.

5.1.6 Site Survey For each installation the contractor shall participate in a site survey of the vessel to determine any configuration changes and or unique installation circumstances required due to slight variations between cutters within a class. Site Surveys will be planned and conducted along with the COTR or the COTR’s designated representative.

5.2 Installation Services. The following services will be completed while onboard the cutter during the installation contract.

5.2.1 Condition Found Test. The contractor shall witness and sign the condition found test of all the existing system and existing interface systems to ensure all interfaces are returned to the same condition at the completion of the installation services. The condition found test will be conducted by the ship’s crew and the COTR or the shipboard POC in accordance with reference 6.2.14.

5.2.2 Shipboard removal and installation practices. The following shipboard practices shall be followed throughout the entire removal and installation evolution.

5.2.2.1 Interferences. The Contractor shall perform all the necessary removal, relocation, and reinstallation of ship's structure, materials, and equipment in connection with the work. This may include the removal of electronics, machinery, piping, ducts, wiring, insulation, structure and anything else that interferes with the proper accomplishment. The fact that a particular interference is not shown on a plan or specifically identified in the specification item is not justification for a contract change.

5.2.2.1.1 Handling Interferences. The Contractor shall, in the presence of the COTR, operationally test each interference, prior to being disturbed or removed and report in writing any existing operational defects or deficiencies.

5.2.2.1.2 The Contractor shall restore interferences to their original configuration and condition, and in the presence of the COTR retest for proper operation. Interferences removed that can no longer be reinstalled, shall be handed over to the cutter.

5.2.2.1.3 The Contractor shall restore brackets and supports for all pipes, cables, duct work, installed furniture, and equipment so as to carry the weight, prevent excessive vibration, and withstand inertial forces resulting from rolling and pitching.

5.2.2.2 Tag-Out Procedures. To prevent injury to personnel and damage to ship systems equipment the Contractor shall perform proper tag-outs. The ship's workforce will work closely with the contractor to ensure tag-outs are done in a thorough and efficient manner, as outlined below and in more detail in COMDTINST 9077.1, Equipment Tag-out Procedure.

5.2.2.2.1 Tag-Out. Prior to start of work, the Contractor shall notify the COTR in writing of equipment, systems, circuits, components, piping, and valves that require isolation so that tag-outs can be accomplished as required by COMDTINST 9077.1, Equipment Tag-out Procedure. Ship's force personnel will position equipment and install tags when tag-out of equipment, systems, circuits, components, piping, or valves are required.