6.2.1 C2CEN SMEF Advisory SCCS-02-013.txt

R 161102Z AUG 02 ZUI ASN-A05228000012

FM COGARD CCENGCEN PORTSMOUTH VA

TO AIG 11953

INFO COMLANTAREA COGARD PORTSMOUTH VA//ASM//

COMPACAREA COGARD ALAMEDA CA//P/PSM//

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UNCLAS FOUO //N05230//

SUBJ: SMEF ADVISORY SCCS-02-013 (PROPER DISPOSAL OF CLASSIFIED SCCS

HARD DRIVES)

A. COMDTINST M5500.13A AUTOMATED INFORMATION SYSTEMS (AIS) SECURITY

MANUAL,CHAPTER 20, CHANGE TWO (2) DTD 16FEB95.

B. COMDTINST M5510.23 CLASSIFIED INFORMATION MANAGEMENT PROGRAM

C. COMDTINST M4500.5 PROPERTY MANAGEMENT MANUAL

1. THIS ADVISORY APPLIES TO ALL SCCS EQUIPPED CUTTERS.

2. THE PURPOSE OF THIS SMEF ADVISORY IS TO PROVIDE GUIDANCE FOR

PROPER DISPOSAL OF CLASSIFIED HARD DRIVES USED IN THE SHIPBOARD

COMMAND AND CONTROL SYSTEM (SCCS).

3. REF A AND B PROVIDE DETAILED GUIDANCE ON PROPER DESTRUCTION

AND DISPOSITION OF CLASSIFIED HARD DRIVES. SCCS HARD DRIVES REMOVED

AS PART OF A SYSTEM UPGRADE, HARD DRIVE FAILURE, OR EXCESS HARD

DRIVES CURRENTLY STORED ONBOARD SCCS EQUIPPED UNITS ARE AUTHORIZED

TO BE DESTROYED LOCALLY. CITE THIS MESSAGE AS YOUR AUTHORITY FOR

DESTRUCTION.

4. CURRENT SCCS CONFIGURATIONS USE SEAGATE 9 AND 4 GIGABYTE (GB)

HARD DRIVES. WMEC-210'S USE 9GB DRIVES, WMEC-270'S USE 4 AND 9GB

HARD DRIVES AND WHEC-378'S USE 4GB HARD DRIVES. UNITS SHOULD

ENSURE RFI SPARE DRIVES ARE NOT INADVERTENTLY DESTROYED. SEAGATE

DRIVE IDENTIFICATION GUIDE CAN BE FOUND ON THE WEB AT

HTTP://WWW.SEAGATE.COM/SUPPORT/DISC/INDEX.HTML. IF FURTHER

ASSISTANCE WITH DRIVE IDENTIFICATION IS REQUIRED CONTACT C2CEN POC.

5. THE PREFERRED METHOD OF DESTRUCTION IS TO REMOVE THE ENTIRE

RECORDING SURFACE WITH A POWER SANDER, EMERY WHEEL, OR OTHER

ABRASIVE DEVICE. THE FOLLOWING GUIDANCE IS TAKEN FROM CHAP 20 OF

REF A.

A. DESTRUCTION: MEDIA CONTAINING CLASSIFIED DATA SHALL BE

DESTROYED WHEN IT IS NO LONGER NEEDED FOR CLASSIFIED PROCESSING AND

DECLASSIFYING IS NEITHER AUTHORIZED NOR APPROPRIATE. WHENEVER

FEASIBLE, DEGAUSS, OVERWRITE, OR REFORMAT THE MEDIA PRIOR TO

DESTRUCTION. DESTROY MAGNETIC TAPES AND FLOPPY DISKS (INCLUDING

MOST REMOVABLE "HARD" DISKS) BY CROSSCUT SHREDDING, DISINTEGRATION,

OR INCINERATION. DESTROY RIGID METALLIC HARD DISKS BY REMOVING THE

ENTIRE RECORDING SURFACE WITH A POWER SANDER, EMERY WHEEL, OR OTHER

ABRASIVE DEVICE (REF A PG 20-3). SCCS HARD DRIVES ARE CONSIDERED

RIGID METALLIC HARD DRIVES.

B. AUDIT AND VERIFICATION: DECLASSIFICATION OR DESTRUCTION OF

CLASSIFIED AIS STORAGE SHALL BE CONDUCTED BY TWO PERSONS WITH

APPROPRIATE SECURITY CLEARANCES (REF A PG 20-3). ENSURE THE

MATERIAL IS ADEQUATELY IDENTIFIED IN THE DESCRIPTION BLOCK OF THE

CMC LOG. THE MATERIAL SHALL BE REMOVED FROM THE CLASSIFIED MATERIAL

CONTROL LOG (CG-4819) OR EQUIVALENT BY LINING THE ITEM OUT AND

IDENTIFYING IT AS DESTROYED IN THE DISPOSITION BLOCK. TWO

SIGNATURES CERTIFYING THE DESTRUCTION IS REQUIRED.

6. AFTER DESTRUCTION WITH PROPER DOCUMENTATION OF ACCOUNTABLE

CLASSIFIED MAGNETIC DISK MEDIA, THE REMAINING HARD DRIVE CARCASS

SHALL BE DISPOSED OF LOCALLY IAW REF.C.

7. REF A IS AVAILABLE TO VIEW/DOWNLOAD ON THE CG PUBS AND

DIRECTIVES APPLICATION ON SWIII OR AT

HTTP://ISDDC.DOT.GOV/OLPFILES/USCG/010116.PDF

8. FOR FURTHER GUIDANCE ON DESTRUCTION PROCEDURES, UNIT SHOULD

CONTACT THEIR LOCALLY DESIGNATED AIS SECURITY OFFICER OR THE

DISTRICT/AREA SECURITY MANAGER.

9. THIS SMEF ADVISORY AND OTHER PERTINENT SCCS INFORMATION WILL BE

POSTED ON C2CEN'S INTRANET SITE AT

HTTP://CGWEB.LANT.USCG.MIL/C2CEN/.

10. C2CEN POC IS LT DOUG NORSTROM, 757-686-2180.

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