Q A_Spreadsheet_(23APR2015).xlsx

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C-130J Minotaur Missionization
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HSCG2315R2DA002
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Q A_Spreadsheet_(28MAY2015).xlsx XLSX spreadsheet
Attachment_J-10_CDRLs_Amend_2.docx DOCX document
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Attachment_J-11_PPQ.docx DOCX document
Attachment_J-1___SOW_(15MAY).docx DOCX document
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HSCG2315R2DA002_TDP_Paint_Spec_Instructions.docx DOCX document
Attachment_J-8_DD250.pdf PDF
Attachment_J-7_TCTO_List.pdf PDF
Attachment_J-12_AssetMaintSystem.pdf PDF
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HSCG2315R2DA002_RFP.pdf PDF
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Sheet1

HSCG23-15-R-2DA002 QUESTION AND ANSWERS. VENDOR INFORMATION HAS BEEN REDACTED.
NUMBERPAGEREFERENCEQUESTIONANSWERACTION?
112J-1In accordance with Attachment J-1, Statement of Work, Page 12, Paragraph 5.14, Government Technical Data Access, VENDOR is unfamiliar with the process for gaining access to TMAPS and respectfully requests the government provide the access procedures.Contractor access to TMAPS will be facilitated by the COR following contract award. Govt will provide the most recent actual TCTOs via AMRDEC to those that have already received TDP access to allow for bid estimates.
2J-7What Time Compliance Technical Orders (TCTOs) are due on each Tail number specific Aircraft? And when are the TCTOs actually due?For planning purposes, the Contractor shall assume that all TCTOs listed in Attachment J-7 will be incorporated for aircraft inducted for full missionization (CLIN 00001A-00001D). The Contractor is also responsible for incorporating TCTOs for aircraft inducted for Minotaur retrofit (CLIN 00002A-00002G), but Govt believes this to be minimal since majority of the current aircraft in service are TCTO compliant through the date provided for each aircraft induction. After DD250, the contractor is not responsible unless a bilateral mod is needed and the Govt wishes to pursue special post DD250 TCTOs. Any TCTO gaps between induction and DD250 must be covered by contractor. End result is always an aircraft updated with all TCTOs thru DD250.
3J-7Is the TCTO Materials Government Furnished Equipment (GFE) or Contractor provided?TCTO material and labor shall be provided by the Contractor. See #2 above for additional details.
4Will 3-D models and Computer Aided Design (CAD) drawings in native format be provided with the Tech Data package upon award to support Technical Data Package (TDP) consolidation?For planning purposes, the Contractor should assume that CAD drawings will not be provided upon award.
51Section B, Supplies or Services and Prices/CostsWould the government be willing to revise the current option exercise plan to provide option exercise dates, per CLIN, that cover a shorter period of time, rather than at any given time over a five year period?This is a misnomer. This is not a service contract with traditional periods. This is a hardware/install buy with end result being a modified aircraft with separately price options to increase quantity. The Government already has a master plan for 5 years. The Government requests the Contractor to propose "its plan". The Government did not dictate EXACT dates due to the various "potential" deliveries based on various Contractor solutions. The Govt needs the flexibility to award options as needed. We are challenging the contractor to see if one(or many) can come up with a FFP solution to our requirement.

The Government will use the Contractor proposed schedule for evaluation, and for award price purposes (full or retrofit) utilize Page 2 of Section B. The contractor must utilize the induction dates when the GFE aircraft is to be provided to contractor in Section F.

The Contractor should propose to the Attachment J-9 pricing table AS-IS. Note that all 2015-2020 years are covered in case there are contingencies. Any Contractor-proposed schedule or alternate strategy will be evaluated per technical factor in Section M.

Although the Government has historical knowledge from previous USCG C-130J aircraft modifications, we are looking at your "solution" as to how best you would propose completion of the MSS+ modifications based on the assumptions provided. Please propose an entire schedule for all 5 full missionization modifications and 7 retrofit aircraft modifications, along with proposed lead time built in, using the induction dates provided within the solicitation.

6 2 Section B, Supplies or Services and Prices/Costs Does the CLIN table (years 2015-2020) represent the Government's intended award of options by calendar year for pricing purposes? Yes, for pricing and evaluation purposes, as well as the determination of the awarded contract amount. The Contractor shall present their "best" pricing to fit this pricing strategy for award purposes. The pricing chart will be utilized by the Government at base/option award. Option award(s) will be via unilateral modification based on prices presented from the proposal selected for award/and price table incorporated into contract at award.

For example: The period-of-performance (PoP) may be as follows: 9/2015-9/2016, 9/2016-9/2017, 9/2017-9/2018, 9/2018-9/2019, 9/2019-9/2020 (that is 5 years). Award will then be at the Firm Fixed Price price for 2015, 2016, 2017, 2018, and 2019.

Another example: If the Government awards the contract on 12/31/15, the Government still intends the award at a firm-fixed price price using the proposed 2015 price, with options at 2016, 2017, 2018, and 2019 prices that was proposed. So price accordingly! Also, please justify rationale if special pricing circumstances exist based on your proposed solution/schedule.

The Government is also interested in any cost savings/discounts/quantity breaks, if applicable.

Final example: If the Government awards the contract on 1/1/2016, the Government may still use 2015 - 2019 prices for award purposes, but will execute a modification after award to adjust the 2015 to 2016 price since the actual event start is 2016 and now 2 aircraft will be inducted in 2016. If there is a special change such as this, a bilateral mod will follow (such as applicaton of quantity discounts, if applicable).

71Section D, Packaging and MarkingWhen will this section that is currently marked “Reserved” have specific information provided?Since the DD250 is on a "per-aircraft" basis, packaging or marking for "a fully modified" aircraft is not anticipated. If excess GFE or other parts need to be shipped to the Contractor at later date, then direction will be provided of the expected packaging and crating/shipping address provided via modification as well as withhold amounts (if applicable).
81Section E, Use of Contractor’s Inspection EquipmentWhen does the Government anticipate using Contractor’s gauges and measuring and testing devices?Contractor gauges, measuring, and testing devices may be utilized as required by USCG on-site representatives for the purpose of quality assurance (QA) and hold-point inspections.
91Section E, Acceptance of Modified AircraftHow many personnel are needed to assist the USCG in conducting System Acceptance Tests (SAT) on each MSS+ modified aircraft and for how long?Specific number of personnel are detailed in Attachment J-1, Paragraph 4.1.3. Duration will be dependent on the length of time required to complete the sequences specified in the Test Plan.
101Section F, DeliveriesWhen is the Government’s last intended option exercise in order to allow for acceptance of aircraft within 5 years after notice to proceed?The Contractor is expected to provide a fully modified aircraft per the "notional" schedule as indicated in Section B. As long as the last option is "obligated" within 5 years after notice to proceed, performance beyond the 5 years is permitted. With induction date of 2018 for last full a/c CLIN 00001D, it is not likely to go past 2020 for DD250. CLIN 00002G last option is the one that may go past 2020 but must be "exercised/obligated/initiated" in 2020

It is recommended that the Contractor provide realistic schedules that accounts for long lead time procurements, account for Government aircraft induction dates, and deliver a schedule that supports their proposed solution (if different from the "notional" schedule provided in Section B).

Per Section B, last option for full aircraft could be awarded by 12/31/2019 and last option for retrofit could "potentially" go out to 12/31/2020.

11 1 Section H, Special Contract Requirements When will this section that is currently marked “Reserved” have specific information provided? No special "H" clauses are expected unless the Contractor has specific special terms and conditions that must be incorporated to the final contract. Unique meaning specialty metal restrictions, import/export international trade data that must be incorporated if applies, etc.

The Government assumes that most sections A-J of the contract can accomodate other terms that are not "truly unique" in nature that require legal approval and scrutiny.

125Section I, Contract Clauses, para I.3 – 52.246-18 (b)(2)Within the latitude given by FAR 46.710 to vary the terms and conditions of clauses, would the Government be willing to remove the evergreen provision of the clause?If it is in the best interest for the Government, it may be considered, however the Government will require rationale from Contractor justifying such a need.
133Section I, Contract Clauses, para I.3What are the specified periods of performance for the exercise of option CLINs (0001B-00001D) and option CLINs (00002A-00002G)?See #6 and #10
148Section L, Instructions to Offerors, para L.2.C.2 – Volume II – Price ProposalDoes the pricing requested for 2016-2020 in Attachment J-9 allow options to be exercised differently from the table in Section B, page 3?The Government pricing table under Attachment J-9 asks for 2015-2020 prices (not 2016-2020). The table was built for the purpose of allowing the Government maximum option exercise flexibility (although the Government understands it is alot of upfront work to price out all years and the J-9 may not cover all various combinations). See #6 and #10.

The answer is yes if the Contractor plans on presenting an alternative schedule or pricing. The Government recommends the Contractor to propose AS-IS and send alternatives as supplements to the proposal with any price backups if the new vendor strategy changes the price table. The Govt needs Att J-9 to filled out, but understand there can be many "combinations" of options that may affect price (i.e what if CLIN 00001B-00001D awarded in 2017 simultaneously?) so are looking to the contractor to provide us creative FFP pricing solutions.

The Government is interested in efficiencies or any cost savings proposed. Again, reiterate the Govt still expects the Contractor to respond to RFP AS-IS to be responsive. Do not go off in a tangent, and not give us the responses we need to evaluate price which is a factor.

15 3 Section M, Evaluation Factors for Award What is the Government definition of “unbalanced pricing”? An example of unbalanced pricing is if contract pricing seems front year loaded, middle or back year loaded, and does not align with the proposed Contractor schedule or BOEs, or that doesn't take into account the Government requirements.

Another example would be proposing minimal or excess Full Time Equivalents that do not support the labor presented in the Contractor's proposal or match the Government's requirements.

A final example is hardware or parts procurements whose pricing doesn't align with the quantities presented in the requirements or accounts escalation.

167J-1 Para 4.1How does the USCG Statement of Work address emergent diminishing manufacturing source (DMS) issues that impact production and/or retrofit (Class I & Class II changes)?DMS issues should be communicated to the Government as they are discovered. The Government and Contractor will work together to develop a solution. As DMS can range from minimal fixes to high dollar fixes, ad-hoc case-by-case contract modifications will be negotiated if necessary after contract award.
177J-1 Para 4.1.3What is the timeline and coverage period required for the three Subject Matter experts (SME) to support and observe Government testing of the MSS+ installation IAW the Government Furnished Information (GFI) Test Plan and Test Procedures?Duration will be dependent on the length of time required to complete the sequences specified in the Test Plan. For planning purposes, the Legacy MSS Test Plan and Test Procedures will be provided to the Contractor (a revised Test Plan reflective of the MSS+ configuration will be provided after Contract award). In addition to this document, the Contractor should assume that three people for up to 30 days will be required for ground testing, and 3 people for up to 60 days will be required for flight testing.
187J-1 Para 4.1.3When will the GFI Test Plan and Test Procedures be available that will be used to support Government test of the MSS+ installation?For planning purposes, the Legacy MSS Test Plan and Test Procedures will be provided to the Contractor (a revised Test Plan reflective of the MSS+ configuration will be provided after Contract award). In addition to this document, the Contractor should assume that three people for up to 30 days will be required for ground testing, and 3 people for up to 60 days will be required for flight testing.
197J-1 Para 5Are there airworthiness and/or TEMPEST requirements that affect General Requirements?There are no airworthiness requirements imposed on the Contractor that affect fulfillment of the General Requirements as currently written. The Government will perform TEMPEST testing as required, however the Contractor shall provide support for this testing.
208J-1 Para 5.3.2Has the Government identified the desired "hold points" during the production and installation process for complete and accurate production proposal planning?Historically, the Government has identified 40-50 hold points during the missionization modification. These hold points include, but are not limited to: zonal inspections before panel closure, barcode and serial number identification before install of non baseline equipment, and general FOD checks. The actual number of, and specific hold points to be identified under this contract will be dependent on the Contractor's developed installation process for the MSS+ modification.
218J-1 Para 5.3.7Does the Government plan to provide the labor and material to install pre-award USCG TCTOs on aircraft inducted for MSS+ modifications? If so, how much production time is required for the production planning of these installations?TCTO material and labor shall be provided by the Contractor.
228J-1 Para 5.3.7If the Government does not plan to provide labor and material to install pre-award USCG TCTOs, will the Government provide additional detail on the pre-award TCTOs to make a complete and accurate estimate?TCTO material and labor shall be provided by the Contractor. TCTOs will be provided via AMRDEC system.
238J-1 Para 5.3.8How many post-award TCTOs will the USCG incorporate? Will the USCG provide labor and material for these changes? Will post-award TCTOs be handled as engineering change proposals?Post-DD250 TCTOs will not be incorporated by the Contractor.
249J-1 Para 5.4.1What are the contractual timing and Government requirements for the Preliminary Design Review and the Critical Design Review after contract award?These reviews should be process-driven and completed in accordance with the Contractor's Systems Engineering Plan. The timing of these reviews should be recommended by the Contractor based on their preparedness level.
259J-1 Para 5.4.1How many Technical Interchanges Meetings are required?The number of required Technical Interchange Meetings (TIM) are described in Paragraph 5.4.1 of the SOW. Historically, the Government has averaged two TIMs per year.
269J-1 Para 5.4.1What are the timeframes for all technical and programmatic meetings and the anticipated locations of the meetings?Frequency of programmatic and technical meetings are detailed in Paragraph 5.4.1 of the SOW. Historically, the locations for these meetings have been either the Contractor's facility or USCG Aviation Logistics Center, Elizabeth City, North Carolina. However, the actual locations for each meeting will be at a location agreed-to between the Government and the Contractor. Majority of the meetings is expected to be at the contractor's facility.
279J-1 Para 5.4.1What is the expected meeting content for the annual Integrated Logistics Review?The Contractor is responsible for addressing all 12 Logistics Elements as they pertain to the installation, documentation, and resolution of logistics issues during the performance of the MSS+ installation. Specific topics of discussion and reporting to the government during the meeting shall include but are not limited to topics such as, DMS issues, parts and or configuration changes/issues, TCTO issues/discrepancies, ECP statuses, data management and documentation status, as well as any emerging logistics issues.
2812J-1Para 5.11.1The current MSS+ TDP is marked “preliminary.” When will the Government furnish a final MSS+ TDP?The TDP will not be deemed "final" until production of the MSS+ has been completed by the Contractor and the resultant TDP has been validated.
2912J-1 Para 5.11.3Will changes to the posted TDPs be treated as engineering change proposals?Any changes made to the TDP will be incorporated through the USCG Configuration Control Process.
3015J-1 Para 5.17.1When does the USCG plan to provide the Attachment 4 functional ground tests for which the contractor is responsible to conduct after completion of INCO testing?Provided via AMRDEC system. For planning purposes, the Legacy MSS Test Plan and Test Procedures will be provided to the Contractor (a revised Test Plan reflective of the MSS+ configuration will be provided after Contract award). In addition to this document, the Contractor should assume that three people for up to 30 days will be required for ground testing, and 3 people for up to 60 days will be required for flight testing.
31J-5Where is the applicability of the Maintenance Procedure Cards defined?See J-1 Paras 5.16.4 and 5.16.7.
32J-7Does this TCTO list represent all pre-award USCG TCTOs described in SOW para 5.3.7?Yes
33J-7When will the Government provide the Technical Data Package with the description of each TCTO for Production Planning purposes?Attachment J-7 has the TCTOs list. Actual individual TCTOs are provided via AMRDEC link which are retrievable in pdf form provided in Rev1 to RFP.
34N/AJ-9There is no parts list for the new (MSS+) mission system procurement. Is the new Minotaur system supplied as GFE?New Minotaur specific equipment is identified in Tab 4 of the referenced document. The Contractor shall notify the Government if discrepancies on the material list are discovered.
35Tab 1 Overall PriceJ-9If Minotaur equipment is not provided as GFE, have the tabs on Attachment J-9 for Missionization A-Kit and B-Kit captured all new material requirements?New Minotaur specific equipment is identified in Tab 4 of the referenced document. The Contractor shall notify the Government if discrepancies on the material list are discovered.
36Tab 1 Overall PriceJ-9Does this RFQ assume that all listed parts are procurable throughout the five years of program execution?Yes, but we understand there will be DMS issues through the life of contract. DMS issues should be communicated to the Government as they are discovered. The Government and Contractor will work together to develop a solution. As DMS can range from minimal fixes to high dollar fixes, ad-hoc case-by-case contract modifications will be negotiated if necessary after contract award. There may be instances where parts are delivered after the 5 years, as long as the actual obligation is posted before the end of the fifth year. Appropriate withholds may apply via DD250 exceptions for late parts.
37Full Missionization B-KitJ-9If the Star Safire system is GFE, why are there also items on the price sheet for FLIR?Aircraft inducted for Minotaur retrofit (CLIN 00002A-00002G) will arrive with an existing EO/IR turret which shall be replaced with the GFE FLIR 380HD unit. Aircraft inducted for full missionization (CLIN 00001A-00001D) will require the Contractor to procure the EO/IR turret specified in Attachment J-9. Attachments J-4 and J-9 will be modified to reflect this change.
38Full Missionization B-KitJ-9What is the expectation of the FLIR warranty?The line item for FLIR Warranty was inserted in error. Attachment J-9, Tab 3 will be modified to reflect the removal of this warranty. Warranty provisions for procured FLIR components shall be provided in accordance with FAR 52.246-18.
39Tabs 2,3, and 4J-9Does the USCG consider the parts lists for full and retrofit Missionization to be complete and accurate for the Legacy Mission System and the MSS+ configuration?The Contractor shall notify the Government if discrepancies on the material list are discovered.
40What Time Compliance Technical Orders (TCTOs) are due on each Tail number specific Aircraft?see#2
41And when are the TCTOs actually due?see#2
42Is the TCTO Materials Government Furnished Equipment (GFE) or Contractor provided?TCTO material and labor shall be provided by the Contractor.
43Will 3-D models and Computer Aided Design (CAD) drawings in native format be provided with the Tech Data package upon award to support Technical Data Package (TDP) consolidation?For planning purposes, the Contractor shall asume that CAD drawings will not be provided upon award.
44Referencing the Past Performance Section of Paragraph C.1, located on Page 8 of Section L: Will the Government allow Offerors to include past performance references, as part of the five maximum requested, for subcontractors whose facilities will be used during program?Yes
45Referencing Page 1 of Section F, Item 2: Will the Government (aka USCG) allow Partial Missionization (Retrofit) activities to occur in conjunction with PDM activities?No
468J-1 Paras 5.3.7-5.3.9Referencing SOW Paras 5.3.7 through 5.3.9, on Page 8 of Attachment J-1, regarding TCTO performance: Should Offerors bid the costs of performing TCTOs as part of the proposal given that the scope of work for implementing TCTOs and performing aircraft maintenance are undefined/unknown at this time? If so, what CLIN(s) should be used for these costs. Will the USCG consider adding a Cost-type CLIN to allow Offerors to address the unknown requirements of maintenance activities and TCTO implementation? Also, can the Government provide an estimate of schedule impact (e.g. two weeks, one month, etc.) to accomplish TCTO implementation tasks. This ensures all bidders use the same baseline.The Gov't understands that it is hard to capture "unknowns". However, based on the TCTO history and provision of the TCTOs in this Rev1 to RFP, the Govt is interested if a vendor can provide an affordable Firm-Fixed-Price solution that builds known TCTO in the pricing of CLINs 00001A-00001D(all TCTOs) and 00002A-00002G(minimal). All remaining gaps for TCTOs that haven't been identified in this RFP will be placed on a T&M CLIN (which may be CLIN 00003) at award. The Gov't recommends the contractor to provide 2015-2020 pertinent labor mix and labor rates (FPRAs if apply) so that if approved or awarded to, it would expedite future modifications. Any IDIQ/T&M structure has not been approved thus far under this FFP solicitation but will be incorporated at award with ceiling established.
473Section I-3Referencing the statements in Paragraph I.3, on Page 3 of Section I regarding "Option CLIN Exercise": It appears that Government reserves the right to exercise any Optional CLIN at any time during the five-year contract period of performance. Will the Government consider rewording this statement to allow the contract exercise to the Contractor to occur with enough lead time to order materials prior to aircraft induction? Rationale is that if Government waits until the last year of contract Period of Performance to exercise any optional CLIN, and there is a "longest lead time for material of one year" (as stated in Section F), then material to perform MSS+ full missionization or retrofit could not be completed prior to contact end date.See #6 and #10 and #36. Again, the emphasis is on the schedule proposed and the reasonableness of delivery schedule. Pricing from 2015- 2020 should cover contingencies.
488J-1 Para 5.4.1Referencing Para. 5.4.1 on page 8 of Attachment J-1, Statement of Work: Can the Government confirm that the Preliminary Design Review (PDR) and Critical Design Review (CDR) meetings are related only to the development of the combined Technical Data Package (TDP) as defined in SOW Paragraph 4.1.1 on Page 7? If not, please clarify government's intended purpose for PDR/CDR events.PDR and CDR events are established to address development of the combined TDP.
49J-1 Paras 2.1.4.3 and 2.1.5.The SOW refers to an improved DF-430 as part of the Legacy MSS in par. 2.1.4.3, but section 2.1.5 references a DF-500 as part of the Legacy MSS external sensors. Can the USCG please clarify the incoming DF equipment located on the Retrofit aircraft and the final configuaration of the MSS+?Aircraft arriving for Minotaur retrofit (CLIN 00002A-00002G) will arrive with either the DF-430 or DF-500 installed; those aircraft arriving with the DF-430 shall have those units replaced with the GFE-provided DF-500. Aircraft arriving for the Minotaur full missionization (CLIN 00001A-00001D) will require procurement and installation of the DF-500. The GFE List (Attachment J-4) will be modified to reflect these changes.
50Tabs 3 & 4J-9Tab-4-Retrofit Material lists part number 597-2377-001 DF-500 Antenna, qty 1. Our understanding was that all external sensors were already installed on Retrofit aircraft. Also, Tab 3 does not call out this same part for the Full Missionization B-kit. Can the USCG please clarify?Full Missionization B-KIT should have called out the DF-500. The Government will correct J-9 to reflect this change
51Tab 2J-9The naming of Tab 2 (Full Missionization A-kit) would indicate that Tab 2 contains all the Group-A items needed to convert a "green" aircraft to it's final configuration? Is this a correct assumption or is the contractor also expected to bid additional Group A material based on review of the two (2) Tech Data Packages?Correct. However, any additional items not reflected in the Tab but are needed in order to perform the modification should be bid by the Contractor
52Tab 3J-9The naming of Tab 3 (Full Missionization B-kit) would indicate that Tab 3 contains all the Group-B items needed to convert a "green" aircraft to it's final MSS+ configuration, when combined with the Government GFE/GFI list? Is this a correct assumption?Correct. However, any additional items not reflected in the Tab but are needed in order to perform the modification should be bid by the Contractor
53Tab 4J-9The naming of Tab 4 (Retrofit Material) would indicate that Tab 4 contains all the Group-A & Group-B items needed to convert a MSS aircraft to it's final MSS+ configuration, when combined with the Government GFE/GFI list? Is this a correct assumption?Correct. However, any additional items not reflected in the Tab but are needed in order to perform the modification should be bid by the Contractor
548-9J-1 Paras 5.3.2 and 5.15.1The USCG refers to "hold-points" in the production and installation process to provide for Government inspection. As these are necessary for adding to the IMS and to provide common requirements for reviewing offeror's schedules, does the customer have a set number of "hold-points" to be included in the IMS as well as reasonable durations for these events?Historically, the Government has identified 40-50 hold points during the missionization modficiation. These hold points include, but are not limited to: zonal inspections before panel closure, barcode and serial number identification before install of non baseline equipment, and general FOD checks. Hold points will be completed in a timely manner by the Government on-site representatives with minimal delay to the Contractor's work schedule.
55J-2 and J-3Some of the TDP drawings are marked "preliminary". When does the customer plan to provide released copies of the TDP's that currently contain preliminary drawings?The TDP will not be deemed "final" until production of the MSS+ has been completed by the Contractor and the resultant TDP has been validated.
56J-2 and J-3In looking at the drawings, it appears that the TDP did not contain drawing number 41413M1101 which should be the top level Minotaur (MSS+) MSO console mods. Could the customer confirm this and supply this as part of the TDP if that was their intent?Correct; This drawing will be provided to the Contractor.
57J-2 and J-3In looking at the drawings, it appears that the TDP did not contain drawing number 41413M0000 which should be the top level Minotaur (MSS+) Mod drawing/Parts List. Could the customer confirm this and supply this as part of the TDP if that was their intent?Correct; However this drawing will be provided at a later date.
58J-2 and J-3In reviewing the TDPs contained in Attachments J-2 and J-3, it appears that the J-2 actually is the Legacy MSS TDP and the J-3 is the MSS+ TDP. Can the customer confirm?Attachment J-2 contains the legacy MSS TDP, of which numerous elements will be incorporated onto the aircraft for Minotaur full missionization (CLIN 00001A-00001D). Attachment J-3 contains the Minotaur specific modifications, to include removals of selected material reflected in Attachment J-2.
59Modifying the C-130J aircraft in conjunction with Periodic Depot Maintenance can save the customer both cost and overall schedule to the program. Can the offeror propose a Periodic Depot Maintenance (PDM) service to coincide with the MSS+ effort or do we provide the MSS+ upgrade price independent of PDM?No
608-9J-1 Para 5.4.1.Often times the Production Readiness Review (PRR) is held after completion of an initial installation, or Trial Installation. Is it the customer's intent to hold the PRR after completion of the first "green" aircraft upgrade? Or would the customer intend to have this meeting prior to start of the first upgrade? Please define your desire for when the PRR should occur to provide the most benefit to the Minotaur program.PRR shall be conducted prior to induction of the first aircraft for MSS+ modifications.
6112J-1 Para 5.11.3Is the format of the contractor TDP prescribed via CDRL? And if so, at what level of detail? Is it digital or handwritten?The TDP formats that shall be delivered to the Government are prescribed in CDRL A006.
6213J-1 Para 5.15.3Is the contractor expected to request approval from the government for prescribed levels of effort, or in all cases? Please confirm whether this is intended to mean approval of repair activity, or approval of inspection.The Contractor shall request approval for any non-standard repair (repair not documented in an existing USCG publication). The Contractor shall provide notification to USCG on-site representatives for all repairs conducted on the aircraft (includes standard and non-standard repairs). The Contractor shall stop work for previously agreed-to hold point inspections. Any work the Contractor believes is beyond the scope of the contract shall be directed to the Governement for disposition.
6312J-1 Para 5.11.3Is the contractor at liberty to change the format of the TDP to suit the contractor's CDP? Is there a preferred set of artifact formats that USCG requires?The Contractor may change the format of the TDP to suit their own processes, however the TDP formats that shall be delivered to the Government are prescribed in CDRL A006.
6413J-1 Para 5.15.5Are you requesting that there be special dispensation to photograph each step of the installation process? Do photographers need to be notified prior to installation of, for example, permanent or semi-permanent guards and/or covers?The intent is for USCG on-site representatives to be able to take pictures of all work completed under this contract at their discretion, to include (but not limited to) major milestones, damage to aircraft, or unexpected discrepancies found during MSS+ install.
6512J-1 Para 5.11.3To which CDRL does this correspond? CDRL A006?Correct. The SOW will be modified to accurately reflect this.
6613J-1 Para 5.16.1Sections only allow for an agreement and documentation of issues. In cases where the aircraft is deemed unacceptable for induction, is there recourse to the contractor for the "rejection" of aircraft prior to induction? This could occur, for sake of example, if an environmental condition exists that prevents the safe transfer, or if the aircraft has issues that prevent immediate modification.There is a pre-acceptance process and the DD-1149 to show proper transfer of the aircraft from the Government to the Contractor.

Although the "potential" is highly unlikely that the Contractor will reject an aircraft, the Contractor cannot be forced to do work and would not need to sign off the DD-1149 if the Contractor intends on rejecting the aircraft.

However, the Contractor not accepting work could lead to contract Termination for Default or Convenience if the Government determines appropriate

6717J-1 Para 6.2.2.viPlease confirm that the USCG office is the onsite Government office in section 6.2.2 and not a separate USCG facility.Yes
685J-1 Para 2.1.5Will the government provide an interface description document IDD for terrestrial-aircraft communications?No
69J-10 CDRL A006Is there a CDRL for this notification, or should an updated CDRL A006 be used to report on status?CDRL A006 calls out the notification requirements.
70J-10 CDRL A006This schedule is confusing. Please update this line and provide the specific timeframe for TDP delivery.Initial TDP delivery timeframe is stated in CDRL A006. Incremental submissions shall be delivered to the Government as TDP changes are made by the Contractor.
71J-10 CDRL A006This is ambiguous. Can contractor request there be a USCG review of the final TDP draft *prior* to final submission?Yes, the Contractor may request a USCG review of the final TDP draft prior to formal submission under CDRL A006.
72J-10 CDRL A006Will the Government provide a digital TDP for the modernization tasks? Will it expect the updated formats to match the original formats?The Government does not expect to provide any additional TDP formats other than those already provided to prospective offerors.
732J-1 ScopeIs there a full description of the MSS+ system that provides detailed components and an overview of the installation besides what is written in the SOW?The full description of the MSS+ system is detailed in the TDPs provided Attachments J-2 and J-3. Installation procedures for the MSS+ system is the responsibility of the Contractor.
748J-1 Para 5.3.2How much time should be planned for the government hold points in production?Government hold points will be completed in conjunction with the Contractors quality assurance (QA) process. The USCG on-site Government inspections will be completed with minimal delay to work performed by the Contractor.
758J-1 Para 5.3.7What is the scope of the pre-production TCTOs and will they be supplied as GFE? The attachment only provide the total list.TCTO material and labor shall be provided by the Contractor. TCTOs will be provided via AMRDEC system.
768J-1 Para 5.3.8How much time should be included to support the post production TCTOs and will the USCG provide the complete installation packages?See #2, yes the Govt will provide TCTOs via AMRDEC system.
778-9J-1 Para 5.4.1Is it up to the contractor to schedule the PDR and CDR events within the schedule or does the USCG expect to see these at a certain time within the program? Can these be combined events since the primarily purpose is to review the final combined TDP?The Contractor may propose the PDR and CDR event schedules (to include combining both events), however final schedule is subject to Government approval.
788-9J-1 Para 5.4.1What is the purpose/scope of the Integrated Logistics Meeting on this program?The Contractor is responsible for addressing all 12 Logistics Elements as they pertain to the installation, documentation, and resolution of logistics issues during the performance of the MSS+ installation. Specific topics of discussion and reporting to the Government during the meeting shall include but are not limited to topics such as, DMS issues, parts and or configuration changes/issues, TCTO issues/discrepancies, ECP statuses, data management and documentation status, as well as any emerging logistics issues.
7912J-1 Para 5.14Will the government supply access to the TMAPS system during the proposal process so that the contractor can understand the information on TCTOs/MPCs/PG?Contractor access to TMAPS will be facilitated by the COR following contract award. Govt will provide the most recent actual TCTOs via AMRDEC to those that have already received TDP access to allow for bid estimates.
8013J-1 Para 5.15.5Please describe the expectations for the photographic support during installation?The intent is for USCG on-site representatives to be able to take pictures of all work completed under this contract at their discretion, to include (but not limited to) major milestones, damage to aircraft, or unexpected discrepancies found during MSS+ install.
8115J-1 Para 5.17.1When will the government provide the MSS+ test procedures as listed on the GFE list?For planning purposes, the Legacy MSS Test Plan and Test Procedures will be provided to the Contractor (a revised Test Plan reflective of the MSS+ configuration will be provided after Contract award). In addition to this document, the Contractor should assume that three people for up to 30 days will be required for ground testing, and 3 people for up to 60 days will be required for flight testing.
82J-4The MSS TDP is listed as Preliminary. Is there a later update that provides the final design package?The TDP will not be deemed "final" until production of the MSS+ has been completed by the Contractor and the resultant TDP has been validated.
83J-9This pricing sheet contains some items that are listed on the GFE list. Is this pricing sheet considered to be 100% complete for the A/B/Retrofit lists?The Contractor shall notify the Government if discrepancies on the material list are discovered. Rev1 to RFP should address corrections.
84J-9What is the process used to modify the pricing list is components are determined to either be no longer available or have changed by the supplier?DMS issues should be communicated to the Government as they are discovered. For proposal submission purposes, the Contractor should highlight the affected component(s) within the applicable Tab in Attachment J-9 and their disposition. If the contractor is able to price in an alternate part, do so in your proposal, if not, remove as indicated. DMS issues in future or that are missed will be covered on ad-hoc case-by-case basis via contract modification. If there is "substantial" changes to the parts list, a Rev2 to RFP may be necessary. None indicated thus far.
85J-9Are the Minotaur components listed on the pricing sheet for either the A/B kits?Minotaur specific equipment (A-Kit and B-Kit) is identified in Tab 4 of the referenced document.
86J-7Will the government supply the entire TCTO package to the bidders for the proposal evaluation?Yes
87J-7Are the components listed in the TCTOs supplied GFE?No
8812J-1 Para 5.11.3Will the Government please clarify what documentation will be delivered as GFI and in what format(s) it will be provided?The vendor shall combine all TDP elements as required by the missionization work. The combined TDP shall be delivered to the Government IAW CDRL A006.
898J-1 Para 5.4.1Is it the Government's intent that the 20 business day delivery requirement include TIMs which are not scheduled and may be urgent?Should the need for an urgent TIM arise, the 20 business day delivery requirement for TIMs may be waived by the Government on a case-by-case basis.
90J-10 Para 5;
CDRL A002, A004, A011Will the USCG consider modifying their review requirement to 45 days unless stated otherwise in the CDRL, and reducing the USCG review period in the special cases described above?Should urgent requirements arise, the review requirement time periods may be waived by the Government on a case-by-case basis.
91J-10 Pg 3Is the requirement for contractor revision and resubmission 30 or 45 days?The requirement is 30 days for resubmission of CDRLs requiring revision. Attachment J-10 will be modified to remove this ambiguity.
92J-10 Pg 5, Para 5Will the government please clarify which notifications are being referenced in this paragraph?Attachment J-10 will be modified to remove this sentence.
9310J-1 Para 5.7.2With the baseline configuration for each aircraft be provided by the Government as aircraft are input into the program, and if so, in what form(s) with the configuration baselines be provided?There are only two aircraft configurations being modified under this Contract: The basic "green" C-130J aircraft, and the HC-130J aircraft with the legacy Mission System Suite installed. No other technical drawings will be provided reflective of the aircraft configurations.
94J-4 Para 1Are the material lists provided in Attachment J-9 to the RFP in tabs 2,3 and 4, when taken with the items included in the GFE attachment, complete for Full Missionization A-Kit, Full Missionization B-Kit, and Retrofit Materials respectively?Yes. However, the Contractor should notify the Government If any discreps noticed, Contractor should notify Gov't. Rev1 to RFP has addressed corrections.
95J-10 CDRL A004Is the older DID the intended requirement?The newer DID is the intended requirement. CDRL A004 will be corrected to reflect this.
96Tabs 2-4J-9Does the Government require that listed suppliers be used as the source for each item?No, however the Contractor should request a deviation from Government if they intend to use a source that differs from the listed supplier.
977J-1 Para 4.1.4What will be the paint condition for C-130J aircraft input into the program for Full Missionization?For planning purposes, the Contractor should assume that all aircraft undergoing Full Missionization (CLIN 00001A-00001D) will arrive unpainted with only a temporary exterior protective coating.
98Tab 5J-9Is it the Government's intent that the entries in the J-9 Tab 5 worksheet be only for Installation Tasks as defined in the Technical volume, or should they be inclusive of support labor as well?The Government has requested for support and install task (see Section L, Page 7), the more critical install task has a worksheet specifically for completion.

Any extra detail is up to the Contractor. Recommend that the Contractor provide what they deem best to provide the best value proposal that substantiates any hours/pricing.

99J-2Will the Government be providing the data referenced as input to the modification contractor?For planning purposes, the Contractor shall assume that referenced data will not be provided.
1008-9J-1 Paras 5.3.3, 5.4.1The two referenced paragraph appear to be in conflict. Will there be one PCA per aircraft or one PCA per hold point or both?One PCA per aircraft
101Section L, Instructions to Offerors, para L.2.C.2 – Volume II – Price ProposalAre the three spreadsheets referenced to be included in the hardcopy material and, if so, do they count against the total Volume 1 page count? Or is everything provided in Tab C, including the spreadsheets, exempt from the Volume one page count?Price proposals or spreadsheets that support it have no limit per Section L, Page 4.
1022Section B, Supplies or Services and Prices/CostsCan we assume the years are calendar years or should we price them with the USCG Fiscal Year?The contract is written per Calendar year per the assumptions provided in Section G, Page 1.
10316-17J-1 Para 6.2What level of physical security is required for the Government office area?Security requirement is specified in Section 6.2.2 of the SOW.
10418J-1 Para 6.3.8What level of physical security is required for the aircraft?Security requirement is specified in Section 6.3.8 of the SOW.
1058J-1 Para 5.3.7In response to requesting access to TMAPs to support bidding the TCTOs in RFP Attachment J-7 we were advised "Contractor access to TMAPS will be facilitated by the COR following contract award.". Will the Government provide copies of the details of the TCTOs referenced in Attachment J-7 to support proposal responses? If not, should bidders assume that the TCTO's provided in J-7 apply to all aircraft?Yes
1068J-1 Para 5.3.8Is it the Governments position that TCTOs that originate (as opposed to recur) after contract award have an estimate of time for incorporation included in the proposed schedule?Yes
1076J-1 Para 3Will the Government accept that TCTO's originating after the proposal submission and/or after contract award be handled as over and above for bidding purposes.see#46
1087J-1 Paras 4.1.1
J-2, J-3Is Attachment J-2 actually the Legacy MSS installation and not a full up MSS+?Yes
109J-2Will the Government provide rights to use these drawings under any resulting contract?Yes
110J-3When does the Government expect the MSS+ TDP for legacy aircraft conversion to be finalized?The TDP will not be deemed "final" until production of the MSS+ has been completed by the Contractor and the resultant TDP has been validated.
111Section L, Instructions to Offerors, para L.2.C.1Is it the Government's intent that, to be excluded from the Tab C page count, all photos / diagrams under this tab be on separate pages from the text, thus allowing the text page count to be separately tracked from the photos/diagrams? In this case, would photos on the same page with text be counted in the Tab C page count?Section L, Page 6 states that photos do not count toward the 150 page limitation to Volume 1.
11215J-1 Paras 5.17.1, 5.17.4Will the Gonverment please clarify which document is being referenced by the two referenced paragraphs?For planning purposes, the Legacy MSS Test Plan and Test Procedures will be provided to the Contractor (a revised Test Plan reflective of the MSS+ configuration will be provided after Contract award). In addition to this document, the Contractor should assume that three people for up to 30 days will be required for ground testing, and 3 people for up to 60 days will be required for flight testing.
113J-10 CDRL A011What is the purpose of "Configuration Control (CC)." in that context?The intent is to provide documentation upon which to judge future changes to the physical hardware and software items for the MSS+.
114J-10 CDRL A011Is it the Government's intent that the work breakdown structure be developed IAW MIL-HDBK-881?Yes
115J-10 CDRL A011Is it the Government's intent that the work breakdown structure be developed IAW MIL-HDBK-881?Yes
116Section LIn advance of receiving the Governments responses to the RFP questions, respectfully request a copy of the Test Procedures in order that we can review in the preparation of our proposal response.For planning purposes, the Legacy MSS Test Plan and Test Procedures will be provided to the Contractor (a revised Test Plan reflective of the MSS+ configuration will be provided after Contract award). In addition to this document, the Contractor should assume that three people for up to 30 days will be required for ground testing, and 3 people for up to 60 days will be required for flight testing.
117Attachment 4The subject Solicitation SOW calls out "Attachment 4" in the following paragraphs and it appears that Attachment 4 should be a group of test procedures. Attachment 4 of the RFP is currently the GFE/GFI list. If possible, we would respectfully request that the Government please send us the Test Procedures attachment to the RFP?Attachment 4 is GFE/GFI list that references the Test Procedures as one item of that list. Provided via AMRDEC system. For planning purposes, the Legacy MSS Test Plan and Test Procedures will be provided to the Contractor (a revised Test Plan reflective of the MSS+ configuration will be provided after Contract award). In addition to this document, the Contractor should assume that three people for up to 30 days will be required for ground testing, and 3 people for up to 60 days will be required for flight testing.
1188, 13J-1 Paras 5.3.6, 5.16.1Under Department of Defense Program solicitations and contracts the Government typically includes the Defense Federal Acquisition Regulation Supplement (DFARS) clause 252.217-7028 Over and Above Work. Due to the inevitability of some additional work being required, even with new aircraft, (i.e. new TCTO's released during the period of induction, required maintenance cycle items etc.) that are not included in the basic modification work, where this clause would provide a streamlined approach to contract changes. Recognizing that the Coast Guard may not have comparable special provisions, and rather than require change proposals for each of these types of Over and Above taskings, would the Government consider adding Time and Material rates to the solicitation , which would allow for this same flexibility?see#46
11912J-1 Para 5.14The SOW discusses Contractor access to USCG data items on TMAPS. Will this access be provided to Contractors to support the bidding process? If so, would you please provide contact information for the Government COR?Contractor access to TMAPS will be facilitated by the COR following contract award. Govt will provide the most recent actual TCTOs via AMRDEC to those that have already received TDP access to allow for bid estimates.
120J-2, J-3Does the government have a drawing tree for the MSS and MSS+ TDP?For planning purposes, the Contractor shall assume that a drawing tree will not be provided.

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