Solicitation Amendment HQ051624QE0010001 SF 30.pdf

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11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended. is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

16C. DATE SIGNED

Previous edition unusable STANDARD FORM 30 (REV. 11/2016) Prescribed by GSA FAR (48 CFR) 53.243

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE PAGE OF PAGES

2. AMENDMENT/MODIFICATION NUMBER 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQUISITION NUMBER 5. PROJECT NUMBER (If applicable)

6. ISSUED BY CODE 7. ADMINISTERED BY (If other than Item 6) CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, county, State and ZIP Code) (X) 9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NUMBE

10B. DATED (SEE ITEM 13)

CODE FACILITY CODE

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

Solicitation/Contract Form

The following changes have been made:

INFORMATION FROM TO

Response Due Date 01 Jul 2024 11 Jul 2024

Supplies or Services & Prices or Costs

The following CLIN(s) / SLIN(s) / ELIN(s) were modified:

INFORMATION FROM TO

Description

A large room and 3 breakout rooms capable of holding 60 personnel (total) in a U-shaped configuration with extension cords/outlets for laptops, projector, projection screen, flip chart, VGA, one pad of paper/pen per person, morning and afternoon breaks (snacks & beverages), ability to buy lunch on premises. Period of Performance:

July 15 2024 through July 17 2024.

A large room and 4 breakout rooms capable of holding 70 personnel (total) in a U-shaped configuration with extension cords/outlets for laptops, projector, projection screen, flip chart, HDMI, one pad of paper/pen per person, morning and afternoon breaks (snacks & beverages), ability to buy lunch on premises. Period of Performance: July 15 2024 through July 17 2024.

INFORMATION FROM TO

Description

A large room capable of holding 27 personnel (total) in a U-shaped configuration with extension cords for laptops, projector, projection screen, flip chart, VGA, one pad of paper/pen per person, morning and afternoon breaks (snacks & beverages), ability to buy lunch on the premises. Period of Performance: July 18 2024 through July 19 2024.

A large room capable of holding 30 personnel (total) in a U-shaped configuration with extension cords for laptops, projector, projection screen, flip chart, HDMI, one pad of paper/pen per person, morning and afternoon breaks (snacks & beverages), ability to buy lunch on the premises. Period of Performance: July 18 2024 through July 19 2024.

Description/Specifications/Statement of Work

Miscellaneous text in this section has been modified to:

STATEMENT OF WORK (SOW)

Follow-on to Previous Contract and Task Order Number: Not Applicable

1. Contracting Officer's Representative (COR).

a. Primary COR.

HQ051624QE0010001

Name: Leonard Staples

Organization: OCOO/HQ/DMA

Department of Defense Activity Address Code (DODAAC): HQ0516

Address: 6700 Taylor Ave, Fort Meade, MD 20755

Phone Number: 301-222-6834

E-Mail Address: Leonard.b.staples.civ@mail.mil

b. Alternate COR.

Name: Christine Miner

Organization: OCOO/HQ/DMA

DODAAC HQ0516

Address: 6700 Taylor Ave, Fort Meade, MD 20755

Phone Number: 301-222-6834

E-Mail Address: christine.s.miner.civ@mail.mil

2. This Statement of Work (SOW) is to provide Conference Room Rental to the Defense MediaContract or Task Order Title.

Activity (DMA) located on Fort George G. Meade, MD.

3. The Defense Media Activity (DMA) is a mass media and training & education organization Background.

that creates and distributes Department of Defense (DoD) content across a wide variety of platforms to audiences world- wide. DMA is responsible for developing, creating, and effectively engaging target audiences with DoD information. DMA is comprised of 1,500 employees at 45 locations worldwide postured to meet the Department of Defense's information requirements. Within the scope of its defined mission, roles, responsibilities, DMA provides radio and television broadcast services to DoD personnel located at multiple locations in the United States, various overseas, fixed-base sites, as well as remotes areas alongside/near deployed contingency forces. Headquarters, DMA is within the geographical boundaries of Fort George G.

Meade, MD.

4. Defense Media Activity is currently working to refine the newly identified strategic goals and objectives based Objectives.

on new guidance. The specific duties will be outlined in the Scope of Work.

5. DMA will use an off-site location to host a 3-day conference for 70 DMA personnel and guests to refine the new Scope.

objectives and initiatives. DMA will also use the site for a 2-day conference for the DMA Office of Chief Operating Officer (OCOO) event (July 18-19 2024) for 30 personnel to discuss responsibilities across OCOO, strategy, and cross office work.

6. DMA will host a 3-day strategy working group and a 2-day OCOO event. Specific Tasks.

6.1. Task 1 - Strategic Working Group. Perform duties in July 2024 as identified in the Scope of Work.

6.2. Task 2 - OCOO event. Perform duties 18-19 2024 for 30 personnel.

7. Performance of duty will be at an off-site location.Place of Performance.

8. The period of performance will be for 5 days.Period of Performance.

9. Delivery Schedule.

SOW

Task# Deliverable Title Format Due Date Distribution/Copies Frequency and Remarks

6.1.1 Strategic Planning

Group Mtg #1 Off-Site meeting

July 15- 17

N/A N/A

6.2.1 OCOO Planning Mtg Off-Site meeting

July 18- 19

N/A N/A

10. Security N/ARequirements.

12. N/AGovernment Furnished Property(GFP)/Government-Furnished Equipment (GFE)/Government-Furnished Information (GFI).

13. . N/AOther Pertinent Information or Special Considerations

14. N/ASection 508 Accessibility Standards.

Instructions, Conditions, & Notices to Offerors or Quoters

Miscellaneous text in this section has been modified to:

52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (MAR 2023) (ADDENDUM)

In addition to the instructions in FAR 52.212-1 - for the quotation preparation instructions, the following addendum is applicable:

INSTRUCTIONS TO OFFERORS

General Information:

Quotes are due by Quotes shall be sent to the Contract Specialist, Nathan Mack (nathan.e.mack.civ@mail.10:00 AM EST on July 11, 2024.

mil), and Contracting Officer, Stephen Dimitriou (stephen.p.dimitriou.civ@mail.mil) via email. All quotes received in response to this RFQ shall remain valid for 90 calendar days from the quote due date.

Any correspondence via email shall reference "HQ0516-24-Q-E001 Strategic Working Group" in the subject of your email to Contract Specialist Nathan Mack (nathan.e.mack.civ@mail.mil), and courtesy copy Contracting Officer, Stephen Dimitriou (stephen.p.dimitriou.civ@mail.mil).

The Government intends to award a firm-fixed-price contract for event space rental for a Strategic Working Group from July 15 2024 through July 19 2024. The Quoter is highly encouraged to quote its best technical and pricing quotes in its initial submission. However, the Government reserves the right to communicate with the Quoter, if it is determined advantageous to the Government to do so.

This RFQ in no way obligates the Government to award a contract or to reimburse a Quoter for any costs incurred in preparing the response to this RFQ. Quoters are advised to take proper steps to ensure timely submission of their quotes. It is the sole responsibility of the Quoter to ensure that the electronic files submitted are virus free and can be opened and read by the Government. If the electronic files cannot be opened, and read by the Government, the Quoter shall have one business day after notification of the same, to correct the deficiency. After that time, if the electronic files cannot be opened and read by the Government, the quote may be rejected and not evaluated further.

Any quote, modification, or revision, that is received after the exact time specified for receipt of quotes is "late" and may not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late quote would not unduly delay the acquisition, and there is acceptable evidence to establish that it was received at the Government installation designated for receipt of quotes and was under the Government's control prior to the time set for receipt of quotes, or it was the only quote received.

Note: All vendors must be actively registered in www.SAM.gov to receive award.

Submission Instructions:

Quoters shall assume that the Government has no prior knowledge of their facilities and experience and will base its evaluation on the information presented in the quote. The quote shall be clear, concise, and include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The quote should demonstrate the Quoter's understanding of the scope of required services. The quote should not simply rephrase or restate the Government's requirements, but rather shall provide convincing rationale that addresses how the Quoter intends to meet or exceed those requirements.

The following information be submitted in order to be considered for award:MUST

1) Technical Capability Statement: Provide a Capability Statement describing how the Quoter intends to meet the Government's requirements as outlined in this RFQ, and all vendor terms, conditions, and agreements comport with applicable Federal laws, regulations, and otherwise satisfy the Government's needs. The Quoter must demonstrate of providing rental of event space that meets the requirements outlined in this RFQ.

2) Price Quote: Price Quote shall include the unit price for the item quoted, the extended totals, and the total contract amount. Quotes may be received via the Quoter's internal form or on the Schedule B CLINs. All proposed pricing details shall be included only in the Price Quote and not in any other sections of the quote. There are no page limitations for the Price Quote. The Quoter shall include pricing for all items, partial pricing will not be accepted. Please provide any applicable quantity or Government discount available.

3) The quote must also contain the following:

a. Registered company name

b. UEI Number

c. CAGE Code

d. NAICS Code

e. Quoter's Business Size

f. Complete Business Mailing Address

g. Contact Name, phone number, and email address

h. RFQ Number

i. Quote Number

j. Part Numbers (if any)

k. Identification of any terms and conditions applicable to the quote that do not comply with the terms and conditions of this solicitation.

(End of Addendum)

Evaluation Factors for Award

Miscellaneous text in this section has been modified to:

The provision at 52.212-2, Evaluation-Commercial Products and Commercial Services (NOV 2021), applies to this solicitation. See addendum below:

EVALUATION FACTORS AND CONTRACT AWARD

a. In accordance with procedures in FAR Part 12 Acquisition of Commercial Products and Commercial Services and FAR Part 13 Simplified Acquisition Procedures, award will be made on a competitive basis to the Quoter who is deemed responsible in accordance with FAR Subpart 9.1 as supplemented, whose quote conforms to the RFQ requirements as required by FAR 52.212-1, and is the "Lowest Price Technically Acceptable (LPTA)." Award will be made to the quote that is technically acceptable and offers the lowest price.

b. The Government will evaluate technical acceptability on an acceptable or unacceptable basis based on the evaluation criteria below. The Government will evaluate the lowest price quote. If the lowest price quote is determined to be technically acceptable and otherwise properly awardable, award will be made to that Vendor.

c. Evaluation Criteria:

(1) FACTOR 1 - TECHNICAL CAPABILITY EVALUATION: The Capabilities Statement shall describe the contractor's capability to meet the requirements outlined in this RFQ. The Capabilities Statement should not exceed two (2) pages. Quotes will be evaluated for acceptability or unacceptability based upon the criteria set forth in the table below:

Acceptable:

The Contractor provided a Capabilities Statement that demonstrates to the Government evaluator its ability to meet the Government's need to include the characteristics outlined below:

1) Event space within a 10 radius of Baltimore/Washington International Thurgood Marshall Airport - 4050 Friendship Rd, Baltimore, MD 21240.

2) Event space to include a large room and (total) in a U-shaped 4 breakout rooms capable of holding 70 personnel configuration with extension cords/outlets for laptops, projector with High-Definition Multimedia Interface (HDMI)

, projection screen, flip chart, one pad of paper/pen per person, morning and afternoon breaks compatible connectors (snacks & beverages), and ability to buy lunch on premises available all day July 15 2024 through July 17 2024.

3) Event space to include a large room (total) in a U-shaped configuration with extension capable of holding 30 personnel cords/outlets for laptops, projector, projection screen with High-Definition Multimedia Interface (HDMI)

, projection screen, flip chart, one pad of paper/pen per person, morning and compatible connectors afternoon breaks (snacks & beverages), ability to buy lunch on the premises available all day July 18 2024 through July 19 2024.

Unacceptable:

The Contractor provided a Capabilities Statement that does not demonstrate to the Government evaluator its ability to meet the Government's need to include the characteristics outlined below:

1) Event space within a 10 radius of Baltimore/Washington International Thurgood Marshall Airport - 4050 Friendship Rd, Baltimore, MD 21240.

2) Event space to include a large room and (total) in a U-4 breakout rooms capable of holding 70 personnel shaped configuration with extension cords/outlets for laptops, projector with High-Definition Multimedia

, projection screen, flip chart, one pad of paper/pen per person, Interface (HDMI) compatible connectors morning and afternoon breaks (snacks & beverages), and ability to buy lunch on premises available all day July 15 2024 through July 17 2024.

3) Event space to include a large room (total) in a U-shaped configuration capable of holding 30 personnel with extension cords/outlets for laptops, projector, projection screen with High-Definition Multimedia Interface (HDMI) , projection screen, flip chart, one pad of paper/pen per person, compatible connectors morning and afternoon breaks (snacks & beverages), ability to buy lunch on the premises available all day July 18 2024 through July 19 2024.

(2) FACTOR 2 - PRICE EVALUATION: Price will be evaluated and considered but will not be scored or combined with other aspects of the quote evaluation. A vendor's proposed prices will be determined by multiplying the quantities identified in price quote by the unit price for each item to confirm the extended amount for each. The proposed prices will be analyzed for completeness and reasonableness. Completeness means that the required information is submitted and is accurate. Reasonableness means the prices are justified through price analysis in accordance with FAR 13.106-3(a). The otherwise technically acceptable lowest-priced vendor may be required to confirm/validate its price on a Contract Line Item (CLIN), element, or total price basis, and/or provide additional information in support of their price, prior to contract award at the Government's request and discretion.

(End of Addendum)

6700 TAYLOR AVE, FORT MEADE

FORT MEADE, MD 20755

UNITED STATES

Nathan Mack, Email: nathan.e.mack.civ@mail.mil